DRAFT AGENDA FOR ANNUAL MEETING OF SPLIT ROCK TOWNSHIP
TUESDAY, MARCH 2, 2021 at 7:00 p.m.
*Masks are Encouraged
Treasurer’s Report & Exhibits
(to be supplemented)
Pursuant to SDCL 31-13-51, the Township Supervisors are to determine the front footage assessments for roadway repairs and maintenance, up to $2.00 per foot. Based upon the packet (2021 SRT Development Projections), the Supervisors expect to set the 2022 levy of developments at:
$0.00 for Country Cables/Ode’s, Hayes, Indian Hills, Kim Circle and Skyview Circle
$0.40 for Iverson Tract/Red Rock; Pleasant View and Split Rock Heights (Gravel)
$0.80 for Pine Hills and Rowena
$1.00 for O’Hanlon (Gravel)
$2.00 for Asphalt Developments-Hidden Valley, Iverson Crossing, Mystic Meadows, O’Hanlon (Asphalt),
Pine Lake Hills, Rollinger and Split Rock Heights (Asphalt)
CHAIRMAN MARVIN MANIFOLD’S ANNUAL REPORT FOR 2020 YEAR
What a year with Covid 19 –something new this year – virtual and zoom meetings…
Thanks for a great management team. Supervisor Matt Staab, newly elected Supervisor Rich Steffen, Clerk Pam Kolseth, Treasurer Kevin Callies, Lisa Marso Legal counsel and former Supervisor Jennifer Schmidtbauer for all of her hard work as Chairperson and working with the Split Rock residents on plans for their blacktop replacement. Also thanks to Virgil Stensland for setting up the virtual meetings – great job.
This year we cancelled the Community Clean-up due to Covid. Our part time staff worked cleaning up equipment, the township shop, the shop office and outside the shop building.
1With two or three years of planning and meetings with the residents in Split Rock Heights Willadsen Engineering firm and Attorney Lisa Marso, we have replaced the blacktop on Asphalt streets in Split Rock Heights. Great timing with the weather and other construction in the area to get the job completed.
2Mystic Meadows also replaced the asphalt in their development. Great residents to work with and project was completed on time.
3Repair the culvert on North Oak Road with a liner.
4South River Bluff Road with regrading, a turnabout on the South end of road, replace culverts and apply gravel.
5This year we only used minimal amounts of road gravel with spot gravel as needed.
6We applied Dust Control on Section Line roads and in Developments as needed
7Road maintenance, snow removal, mowing weeds, trees, etc. with our part time help.
1 A new John Deere M155 Tractor was purchased along with a used 12 foot snow plow which was mounted on the front of the John Deere tractor.
1 A Kubota tractor with side mounted mower. Six grader tires to be sold in the spring of 20-21 on the Purple Wave online auction.
I may be getting older: I was elected to be a Director with the Minnehaha County Historical Society. This month’s Split Rock History note: Passed down from my father. My father, Maurice and Grandfather Miles Manifold graded township roads in the 1930’s. Dad who was 9 or 10 years old drove a 1530 International tractor. My grandfather ran the road grader. Having steel wheels on the tractor and grader they graded roads on the west side of the Sioux River. They didn’t cross on the East Sioux River Bridge.
Thanks to the residents of Split Rock Township. Keeping local government at its “Best.”
Possible Plans/Expenses for 2021-22
1. Concrete floor on the west end of the township shop building
2. Add to the fence by the township shop building
3. Pine Lake Hills asphalt paving (engineering and construction costs)
4. Road bank on 264th east of Split Rock Creek (engineering and construction costs)
5. Opening up 264th
6. Repair bridge or replace with culvert at 263rd St/483rd Ave
7. Replace old water truck ($50,000-$75,000)
8. Purchase rubber tire roller ($20,000)
Supervisor Marvin Manifold
Split Rock Fire Department Report
SPLIT ROCK TOWNSHIP VOLUNTEER FIRE DEPARTMENT
2020 ANNUAL REPORT TO SPLIT ROCK TOWNSHIP
To the Residents and the Board of Directors
Split Rock Fire had a fairly uneventful year in 2020. Due to the CoronaVirus, we held off on multiple nights of training and meetings of large crowds. Members were encouraged to stay at home and do online training for a couple months until we could put necessary precautions in place to train at the station. During the summer we were able to get together outdoors a few times and do hands-on activities with the equipment. We currently have 35 members, including a handful of new, younger members. They will start the State Firefighter 1&2 courses this spring.
Our Truck Committee has been working diligently to replace the 21 year old Tender truck. Although still a functional truck, we have decided to upgrade this apparatus for speed, ability and safety reasons. We work hard to provide the best equipment possible to the residents and their property.
A few other items… after a long run, we purchased new style firefighting helmets for every member. The National Fire Protection Association (NFPA) mandates “shelf-life” limitations for all of our PPE that requires us to discard old equipment and replace with new. NFPA allows for a 10 year lifespan of the helmets. Split Rock Fire also received a grant through a farm insurance company in Mitchell, SD to purchase Grain Bin Rescue Equipment. Visit https://www.greatwallofrescue.com/for an example of the new equipment.
Split Rock Fire personnel responded to a total of 118 Calls For Service through the 911 dispatching system.
19 Fires (Structures, Cooking, Vehicles, Grass and Crop)
66 Rescues (Medical assists, Motor Vehicle Accidents, Water Rescues)
33 Miscellaneous (Smoke Alarms, Carbon Monoxide, False Alarms, UTL, Power Lines)
Please feel free to direct any questions or inquiries to myself or my assistant chiefs.
Chief Joe Egge
Split Rock Township Volunteer Fire Department
Attorney Report-Split Rock Township (2020 Legal Work)
Resident Voting Issues
2020 Draft Annual Meeting Minutes
DRAFT MINUTES OF 2020 ANNUAL MEETING
Split Rock Township
March 3, 2020
The annual meeting of the electors of Split Rock Township, Minnehaha County, South Dakota, was held on Tuesday March 3, 2020 at 7:00 p.m. at the Split Rock Township Fire Department located at 7201 East Arrowhead Parkway, Sioux Falls, SD. The meeting was held in accordance with the notice published in the Sioux Falls Argus Leader and the Brandon Journal.
Present at the meeting were the township supervisors, Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present was Pat Knecht for Lisa Marso, Legal counsel, Kevin Callies, Township treasurer and Pam Kolseth, Township clerk together with 52 electors in the township.
The meeting was called to order by Clerk Pam Kolseth. Following the Pledge of Allegiance, a motion was made by Pam Kolseth and seconded by Virgil Stensland to elect the following election judges: Pat Stensland, Dwayne Weichmann and Susan Johnson. Motion carried. A motion to select Monte Albertson as the moderator was made by Matt Staab and seconded by Linda Gallo. Motion carried. Don Winckler made a motion to accept the agenda as presented with a second by Phil Tooley. Motion carried.
Monte proclaimed the Opening of the Polls until 7:35 p.m. and commencement of election voting began. Ballots included one supervisor position: Jennifer Schmidtbauer or Rich Steffen. The treasurer Kevin Callies and clerk Pam Kolseth were unopposed.
Treasurer Kevin Callies reviewed the Annual Statement of Treasurer’s 2019 Accounts which included the General Fund with a beginning balance of $ 1,658,815.16 with receipts of $ 662,157.39 and disbursements of ($466,976.40) with a total cash balance at the end of the year of $ 1,853,996.l5. Don Winckler made a motion to accept the report with a second by Patty Peterson. Motion passed.
Kevin presented the Historical Financial Summary and 2021 Township Budget report. After some discussion and questions answered about the ambulance contract Don Winckler made a motion to accept the budget with a second by Mike Duffy. Motion carried.
Chairperson Jennifer Schmidtbauer spoke about the supervisor’s activities during the year which included severe flooding issues on Maple and in Pine Lake Hills. Further eroding on 264th so the road remains closed. The supervisors worked with the engineer on estimates to re-asphalt Split Rock Heights, Pine Lake Hills and Mystic Meadows and have met with the patrons of those developments. A Community clean-up was held in May. Dust control and a better quality of gravel have helped the condition of the gravel roads. She thanked the township maintenance crew for the job they have done during this past year.
Joe Egge introduced himself as the new Split Rock Fire Department Chief. He reported they currently have 31 volunteer members and are always looking for new recruits. During the past year there were 110 calls and included some mutual aid with Brandon, Valley Springs & Harrisburg. There were 48 medical emergencies, 32 vehicle accidents and 3 water rescues. There were 2 structure fires, 2 grass fires and some electrical. He mentioned the Fire Department gets funding from Split Rock Township, some grants and the pancake feed. Needed items include new helmets at a cost of approx. $ 15,000 and a new tender truck which will be around $ 250,000. He offered the Fire Department to assist township residents with their burn piles in return of a donation (money or food). Another project is to replace the garage doors from the current 5 to 3 for safety measures. The pancake breakfast will be held on May 3rd from 8:00 a.m. until 1:00 p.m.
Pat Knecht gave the following report from our legal counsel – Lisa Marso. It includes working with the engineer on repaving Split Rock Heights, Pine Lake Hills and Mystic Meadows. Some legislative changes were introduced to the Legislature on elections, special benefits and front foot assessments. HB1144 was signed by the governor which affected elections. She has also looked into some bonding issues, updates to personnel contracts and FEMA reimbursements. A portion on Overlund Pass was vacated. Spook Road is currently closed. She worked on loan repayments for Hidden Valley and requests from the ambulance service.
The minutes of the 2019 annual meeting were made available to patrons. Don Winckler made a motion to approve the minutes with a second by Tim Nicolai. Motion carried.
Kevin Callies made a motion to lower the mill levy rate on property to .80 for 2021 down from .90 for 2020. R J Wright seconded the motion. There was discussion in regards to some property values in Split Rock Township increasing by 15% and how that might affect future county tax payments. The 2021 levy will be base +CPI + growth to the maximum allowed by law with the mill levy not to exceed .80 mills including the $ 65,000 for fire protection. Motion carried.
The township voters recommended the following front foot assessments on individual developments for the 2021 township levy: County Gables/Ode’s $ 0.00, Hayes $ 0.00, Hidden Valley $ 0.00 Indian Hills $ 0.00, Iverson Crossing $2.00, Iverson Tract/Red Rock $ .80, Kim Circle $ 0.00, Mystic Meadows $ 2.00, O’Hanlon’s $ 1.00, Pine Hills $ .80, Pine Lake Hills $ 2.00, Pleasant View $0.40, Rollinger $ 2.00, Rowena $ .80, Skyview Circle $0.00, Split Rock Heights (Asphalt) $ 2.00, Split Rock Heights (Gravel) $ .40. A motion to approve these recommendations was made by Mark VanBurren with a second by Patty Peterson. Motion carried.
R J Wright made a motion to not assess any levies for: Additional fire protection, Snow removal reserve fund and Secondary road capital improvements. This was seconded by Patty Peterson. Motion carried.
A motion was made by Allan Hall to make expenditures for an amount greater than taxes levied up to a cap of $ 1,125,568. This motion was seconded by Tim Nicolai. Motion carried.
Tim Nicolai made a motion for the purchase of equipment costing more than $ 15,000 with a second by Patty Peterson. Motion passed.
A motion was made by Virgil Stensland to approve capital expenditures up to $ 750,000 for shop and land collectively and up to $ 1 million for development repaving projects subject to use of development funds. Motion was seconded by Mike Duffy. After more discussion the motion was amended by Linda Gallo and seconded by Alan Hall to increase the amount for development repaving projects to $ 1,853,996. Motion carried.
Richard Funke made a motion for the cost of clean-up of weeds, grass or brush in the right-of-way shall be paid for by the township. Patty Peterson seconded and motion passed.
Sheila Agee made a motion for the cost of tree removal in the right-of-way of township roads be paid for by the township. This was seconded by R J Wright and motion passed.
Sheila Agee made a motion for the rate of compensation as follows: to increase the rate for the Treasurer from $ 600/month + $ 75/other meetings to $ 750/mo. + $ 75 /other meetings; Clerk at $ 400/mo + $ 75/other meetings. Supervisors at $100/meeting/road trip. Emergency work (not road trips) $ 25/hour. This was seconded by LuAnn Eidsness. Then a motion was made to amend the agenda (item p.) to determine the clerk’s rate of compensation by Virgil Stensland with a second by Sheila Agee. Motions carried. John Monahan made a motion to increase the Clerk’s pay from $ 400/month + $ 75/other meetings to $ 550/mo.+ $ 75/other meetings. Seconded by Mike Duffy. Motion carried.
Richard Funke made a motion to authorize the Supervisors to approve an expenditure for ambulance services up to $ 4,000 for 2021. This was seconded by Tim Nicolai. Motion carried.
John Monahan made a motion for the ratification and approval of all action of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2019. Patty Peterson seconded and motion passed.
No residents had any comments on the Township continuing to pay for dust control for all section line roads. Matt Staab brought up the community clean-up project and made a suggestion for residents to receive a coupon for the City landfill. By a show of hands a majority of the patrons agreed to this versus a Community Clean-up.
Jennifer made a motion to approve the assessment recommendations for the developments as was previously discussed with the exception of Hidden Valley to remain at $ 2.00. Matt seconded the motion. Discussion was had how Hidden Valley needs to increase its fund for future repair, maintenance needs. Jennifer and Matt voted “aye” – Marvin “nay.” Motion carried.
Matt made a motion to set caps for maximum yearly salary/compensation : Clerk $ 8,000, Treasurer $12,000 and Supervisors $ 10,000. Marvin seconded and motion passed.
A motion was made by Matt to approve the 2021 Split Rock Fire Department Budget request for $ 65,000. This was seconded by Marvin. Motion carried.
Matt motioned for the approval of Township road systems and designation of maintenance levels for roads within the system. (All secondary roads are full maintenance roads except the following which are minimum maintenance roads. Ledge Rock and East Dan Ridge and No Maintenance: 264th Street from 48252 264th St. to 48283 264th St. Marvin seconded and the motion carried.
A motion to approve legal newspapers of the Argus Leader and the Brandon Journal was made by Matt Staab with a second by Marvin. Motion carried.
Matt Staab made a motion for the approval of these depository banks. First Bank & Trust, First Nat’l Bank, U S Bank, Liberty Nat’l Bank, Plains Commerce Bank and Edward Jones. Marvin seconded and motion carried.
A motion was made by Matt for the redeposit of Certificates of Deposit. Marvin seconded this motion. Motion carried.
Matt moved October 1, 2020 as the date for right-of-way clearance with a second by Marvin. Motion passed.
Matt made a motion to approve membership in the Minnehaha County Ass’n. of Towns & Townships as well as for the State Association. Seconded by Marvin. Motion carried.
Matt made a motion for the ratification and approval of all actions of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2019. Motion was seconded by Marvin. Motion carried.
There were no bills to pay.
Monte Albertson announced the results of the tally of votes by the election judges. There were 353 votes cast: Jennifer Schmidtbauer received 156 and Rich Steffen received 197. Rich Steffen will serve as a Supervisor for a three year term. Kevin Callies, Treasurer and Pam Kolseth, Clerk are re-elected to their positions.
Allan Hall made a motion to adjourn with a second by Garry Peterson. The meeting was adjourned at 8:55 p.m.
Pam Kolseth, Clerk
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