DRAFT MINUTES FOR JULY 9, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

JULY 9, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, July 9, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the June 11, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 6-1-19 was $ 291,571. Deposits for June were General Fund $ 18,353, Fire Fund $ 4,259, Front Foot Assessments $ 7,442, Other – Permits & Proceeds $ 650. June expenses were Payroll & Payroll Liabilities $ 13,862, Road Materials $ 7,325. Dust Control $ 40,586, Professional Fees $ 225, Equipment & Vehicles $ 3,301, Repairs, Maintenance $ 23, Utilities & Phones $ 343 and Admin & Other $ 3,855 for a total of $ 69,519. Expenses were greater than receipts by (38,814). This plus interest $ 97 and changes in A/P and P/R Liabilities ($ 95) for an ending balance of $ 252,759. This plus investments $ 1,008,960 and Savings held for Developments $ 484,465 for a total of $ 1,746,185. Marvin made a motion to approve the Treasurer’s Report with a second by Matt. Motion carried.

Old Business:  Matt has been in discussion with the Bartons about 264th Street along with engineer Eric Willadsen. The cost estimate comes in at $ 441,644 which is for just a 1/8 mile. A question of a land trade with a neighbor is a”no.” The big question still remains as to do only what is needed for the Bartons to be able to get into their property and keep the other part closed. Matt will continue discussions with the Bartons and the engineer.

Marvin has spoken with engineer Eric Willadsen about the culvert on Oak. Marvin thought we will get a bid within the next few weeks. Kevin mentioned the county might assist with the cost of the culvert. One of the residents asked whether the road would remain open while the work was being completed because it is the only access for the residents.

A lengthy discussion was held about the asphalt work needed in Split Rock Heights, Pine Lake Hills and Mystic Meadows. The supervisors would like to move forward with this. Marvin agreed to visit with Eric, the engineer on what approach to take to at least make some steps forward. Perhaps this project could start by using the funds which are currently available in their development funds and later decide how to account for the rest of the project.

Matt said most of the dust control has been completed with the exception of Rollingers and 38th Street.

Resident’s concerns: Dick Funke said Ledge Rock needs gravel and a stop sign at the intersection. There was also a concern about rebuilding the shoulders on Maple Street.

Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to adjourn. The meeting was adjourned at 8:50 p.m. The next meeting will be on August 13, 2019 at 7:30 p.m.   Pam Kolseth, Clerk

 MINUTES FOR MAY 14, 2019 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

MAY 14, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, May 14, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk. Supervisor Marvin Manifold was absent.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with an addition of the next steps for SRH & PLH under old business. Jennifer seconded the motion. Motion carried. Matt made a motion to approve the minutes of the April 9th & April 23rd meetings with a second by Jennifer. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 4-1-19 was $ 11,539. Deposits for April were General Fund $ 52,973, Fire Fund $ 2,556, and Front Foot Assessments $ 5,841. April expenses were Payroll & Payroll Liabilities $ 7,717, Road Materials $ 12,349, Professional Fees $ 677, Equipment & Vehicles $ 1,386, Repairs & Maintenance $ 27, Utilities & Phones $ 615, Insurance ($4,638), and Admin & Other $ 384 for a total of $ 18,516. Receipts were greater than expenses by $42,854. This plus interest of $ 21 and Changes to A/P and P/R Liabilities $ 1,630 for an ending balance of $ 56,045. This plus investments $ 1,106,365 and Savings held for Developments $ 484,287 for a total of $ 1,646,697. Matt made a motion to approve the Treasurer’s Report with a second by Jennifer. Motion carried.

Old Business: Matt presented on overview map of 264thStreet and pointed out the problem areas. There are about 1,000 feet of eroded roads with hairline cracks from all of the recent flooding. He has met with the homeowners, GF&P and the engineer. The engineer estimates the project would be well over $300,000 and possibly $ 500,000 in cost to make repairs in order to re-open the road again. The supervisors will continue their discussion with the engineer and further define the costestimates.

Jennifer outlined there are some very bad break-ups in the asphalt in Mystic Meadows, Pine Lake Hills and in Split Rock Heights. The supervisors will identify these certain areas and find a solution or at least a temporary fix until these projects can be bid and the work done. Contractors are in high demand at this time with all of the flooding. Then Jennifer suggested the Supervisors will go visit each of these developments to determine future priority needs. 

The community clean-up is scheduled for this Saturday, May 18th from 9:00 – 2:00. Please follow suggested information found on the website for this year’s collection. (www.splitrocktownship.com).

New Business: The bids for dust control were opened as set forth in the bid notice in the Argus and the Brandon Journal. Matt made a motion to award the dust control bid to Bumblebee’s finding it to be the lowest responsible bid due to reliability and quality of service for delivery. Jennifer seconded the motion and motion carried.

Matt made a motion to authorize Jennifer (for Split Rock Township) to enter into an agreement with the homeowner at 1504 N Oak Ridge Place allowing for him to asphalt a 1/8 section of township road which intersects his property. Jennifer seconded the motion and motion carried.

A discussion was held about cleaning culverts within the Township and how to go about informing residents of the plan if a culvert on their property needs cleaning and how it may affect certain landscaping they might have around it. The Supervisors will look into this further and figure out a process for going forward as well as giving notice to the residents.

Susan Johnson from Split Rock Heights inquired of how to go about getting some legislation that would address the need to raise funds for major asphalt projects which is being discussed for Split Rock Heights. Currently the only avenue for funding is through front foot assessments and it is capped at $2.00 per front foot. This is not an equitable situation for funding. Kevin will speak with the S D Towns & Townships to see what could be done in the legislature to change the process and or/increase the front foot assessments.

Matt made a motion to pay bills with a second by Jennifer. Motion carried. Jennifer made a motion to adjourn. The meeting was adjourned at 8:40 p.m. The next monthly meeting will be held on Tuesday, June 11, 2019 at 7:30 p.m.

Pam Kolseth, Cl

 MINUTES FOR APRIL 9, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

APRIL 9, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, April 9, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Matt Staab and Marvin Manifold. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the March 26, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 3-1-19 was $ 52,858. Deposits for March were General Fund $ 16,962, Fire Fund $ 1,806, Front Foot Assessments $ 3,134, and Other - $1,165. March expenses were Payroll & Payroll Liabilities $ 20,202, Road Materials $ 3,036, Professional Fees $ 1,255, Equipment & Vehicles $ 3,855, Repairs and Maintenance $ 329, Utilities & Phones $ 1,255, SR Fire Department $ 32,500 and Admin & Other $ 1,672 for a total of $ 64,104. Expenses were greater than receipts by ($ 41,037). This plus interest $ 19, and changes in A/P and P/R Liabilities ($ 301) for an ending balance of $ 11,539. This plus investments $ 1,106,365 and Savings held for Developments $484,200 for a total of $ 1,602,104. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried. 

Old Business: Minnehaha County Towns and Townships held a meeting on April 1, 2019. Matt, Marvin and Kevin were in attendance. Items discussed included: 1) road construction projects in Minnehaha County – there is a map on their website 2) Emergency Management persons spoke about the recent flooding –all costs and repairs need to be documented and 3) the Ambulance service. 

Eric Willadsen (engineer) spoke about 264th Street and gave a few options – 1) to push the right of way further to the south and also that the road needs to be lowered 2) remove 10-12 feet at the top of the hill and reshape the road and leave the bank as is. The supervisors instructed Eric to meet with the landowners and give them a sketch of a proposed plan with details.

Jennifer spoke about the flooding within the township – there are a lot of soft spots and areas in need of grading. The supervisors are aware of some problems in Mystic Meadows. She asked patrons to be patient and with another snowstorm/rain coming in a few days things might once again get worse. 

New Business: Bids were received for gravel from Concrete Materials and Myrl & Roys. The supervisors would like to hold off with this decision until a future date. Matt made a motion to accept the bid for dust abatement from Bumblebee for 93.5/gal. for magnesium chloride. Marvin made a second and motion carried.

Matt said he had received the go ahead from the state on the site for the community clean-up to be held on Saturday, May 18th from 9:00 until 2:00. Jennifer said they have made a few changes which will be outlined on the website. Postcards will be sent to some of the developments (on a rotation basis).

Resident’s concerns: Steve Ricketts of 3201 S Matt Road in Pine Hills addition inquired about what would need to be done to have Matt Road taken over by the township. The supervisors suggested they would probably need gravel, maybe culverts and to check the width of the road. They will have Lonnie take a look and give some direction. Steve mentioned there are 6 homes along Matt Road. 

Kevin Whitaker of 48086 Iverson Crossing Road inquired about the condition of this section line gravel road. He mentioned there are holes needing repair. The supervisors will follow up with his request.

Dick Funke and RJ Wright said they had attended the meeting for the widening of Highway 42 and said they would like some support from the township about the 267th dead end at Highway 42. This project will be started within the next couple of years.

Gregg Johnson from Split Rock Heights presented the Supervisors with a road condition listing with ratings and approximate lengths of each of the streets within the development. This will be helpful in determining what needs immediate attention. Kevin Gallo wondered about whether homeowners could be assessed by their home values instead of by front foot assessments for road reconstruction. Kevin Callies has researched this and found the statutes will only allow the front foot assessment method. 

Marvin made a motion to pay bills with a second by Matt. Motion carried.  Marvin made a motion to adjourn the meeting with a second by Jennifer. The meeting was adjourned at 8:45 p.m. The next meeting will be held on May 14, 2019 at 7:30 p.m. 

REMINDER – SPLIT ROCK FIRE DEPARTMENT PANCAKE BREAKFAST – MAY 5th.

Pam Kolseth, Cl

DRAFT MINUTES OF 2019 ANNUAL MEETING OF ELECTORS

Split Rock Township

March 5, 2019

The annual meeting of the electors of Split Rock Township, Minnehaha County, South Dakota, was held on Tuesday March 5, 2019 at 7:00 p.m. at the Split Rock Township Fire Department located at 7201 East Arrowhead Parkway, Sioux Falls, SD. The meeting was held in accordance with the notice published in the Sioux Falls Argus Leader, the Brandon Challenger and the Brandon Journal.

Present at the meeting were the township supervisors, Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Township counsel, Kevin Callies, Township treasurer and Pam Kolseth, Township clerk together with electors in the township. (23 signed in).

The meeting was called to order by Clerk Pam Kolseth. Following the Pledge of Allegiance, a motion was made by Don Winckler and seconded by R J Wright to elect the following election judges: Pat Stensland, Dwayne Weichmann and Gregg Johnson. Motion carried. A motion to select Monte Albertson as the moderator was made by Matt Staab and seconded by Marvin Manifold. Motion carried. Don Winckler made a motion to accept the agenda as presented with a second by Darrin Tille. Motion carried.

Monte proclaimed the Opening of the Polls until 7:25 p.m. and commencement of election voting began. This year there is no opposition for any of the positions.

Treasurer Kevin Callies reviewed the Historical Financial Summary & 2019 Budget and the Annual Statement of Treasurer’s 2018 Accounts which included the General Fund with a beginning balance of $1,572,119.85 with receipts of $ 665,377.39 and disbursements of ($578,682.08) with a total cash balance at the end of the year of $ 1,658,815.16. Phil Tooley made a motion to accept the report with a second by Matt Staab. Motion passed.

Kevin presented the 2020 Township budget report. After some explanation Don Winckler made a motion to accept the budget with a second by Dick Funke. Motion carried. During the presentation, as there was a line-item under ambulance there was some discussion about whether the Township would make any payment to Med-Star; this issue will be decided at a later public meeting and the line-item budgeted amount does not require payment.

Supervisor Jennifer Schmidtbauer gave the following report of 2018 activities: a successful Community clean-up was held in May, (this year’s tentative date is May 18), Use of better quality gravel, Dust control – this year a study was conducted using magnesium chloride (less toxic) versus the calcium chloride which has been used in the past years- a decision has not yet been reached for 2019, the county replaced the bridge by the Nature center, a flood has disrupted 264th & 483rd- still awaiting repair bids, a culvert on Maple Street was replaced at a cost of $ 100,000. An HRA account has been established for employee’s health insurance. She thanked the township maintenance crew for their awesome job with snow removal. She publicly thanked Scott Servold who will be retiring in April. Future projects include: a culvert on Oak Road, possible asphalt work in Split Rock Heights and Pine Lake Hills, and a decision with regards to 264th Street.

Fire Chief Darrin Tille gave the following fire department report: there were 122 calls of which 20% were structure fires, 50% medical and 30 % other (smoke investigations, motor vehicle accidents). They currently have 34 volunteer members with new interest throughout the year. During the year they have updated their SBA’s (air packs) at approx. $ 80,000, they have added an air tank refill apparatus for around $7500. This spring they will update the garage doors from 5 regular to 2 large and 1 regular to allow the trucks to park more easily (because of the mirrors). They will gradually replace their radios over the next 4-5 years. The old ones will become obsolete. Their Pancake Breakfast will be held on May 5th. We again thank those in the fire department for their continuing service.

Lisa Marso, our township attorney, provided a summary of legal issues in the past year including: continue with contracts in Hidden Valley including mortgage payoffs, Township road changes: Dan Road was accepted as a minimum maintenance and Joe Drive was vacated, issues of the roads and maintenance in the Perry Nature area and assistance with employee policies and the HRA insurance plan.

The minutes of the 2018 annual meeting were made available to patrons. Virgil Stensland made a motion to approve the minutes with a second by Don Winckler. Motion carried.

Monte Albertson made a motion to keep the mill levy rate on property at the current .90 for 2020. Todd Neuberger seconded the motion. The 2020 levy will be base + CPI + growth to the maximum allowed by law with the mill levy not to exceed .90 mills including the $ 65,000 for fire protection. Motion carried.

The township voters placed the following front foot assessments on individual developments for the 2020 township levy:

Country Gables/Ode’s $ .40, Hayes $ .00, Hidden Valley $ 1.00, Indian Hills $ .00, Iverson Crossing $ .80, Iverson Tract/Red Rock $ .80, Kim Circle $ 1.00, Mystic Meadows $ 2.00, O’Hanlons/River Bluff $ 1.00, Pine Hills $ .80, Pine Lake Hills $2.00, Pleasant View Acres $ .40, Rollinger $ 1.00, Rowena $ .80, Skyview Circle $ .00, Split Rock Heights (Asphalt) $ 2.00, Split Rock Heights (gravel) $ .40. A motion to approve these assessments was made by Dwayne Weichmann and seconded by Don Winckler. Motion carried.

R J Wright made a motion to no assess any levies for: Additional fire protection, Snow removal reserve fund and Secondary road capital improvement. This was seconded by Dwayne Weichmann. Motion carried.

A motion was made by Don Winckler to make expenditures for an amount greater than taxes levied up to a cap of $ 1,103,530 (the amount in reserves) This motion was seconded by Mark Schmidtbauer. Motion approved.

Don Winckler made a motion for the purchase of equipment costing more than $ 15,000 with a second by Darrin Tille. Motion passed.

A motion was made by Virgil Stensland to approve potential capital expenditures not to exceed collectively up to $ 750,000 of Split Rock Township funds for construction/relocation of a Township Shop. The motion was seconded by Don Winckler. Motion carried.

Dwayne Weichmann made a motion for the cost of clean-up of weeds, grass, or brush in the right-of-way and for the cost of tree removal in the right-of-way of township roads shall be paid for by the township. Mark Schmidtbauer seconded the motion. Motion carried

R J Wright made a motion for the annual compensation and rate of daily compensation as follows: Township clerk $ 400/mo plus $ 75 per additional meeting, Treasurer $ 600/mo plus $ 75 per additional meeting, Supervisors $ 100 per meeting and $ 100 per road trip. This was seconded by Allan Hall. Motion carried. 

Virgil Stensland made a motion for the ratification and approval of all action of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2018. Dwayne Weichmann seconded and the motion carried.

On the items of the Township continuing to pay for dust control for all section line roads and about another annual community clean-up project, no residents had any comments. The Supervisors will decide the issues at later meeting(s).

Matt Staab made a motion to set the limit of maximum yearly salary/compensation as follows: Clerk cap at $7,000, Treasurer cap at $ 11,000, each Supervisor cap at $ 10,000. Marvin seconded this motion. Motion carried.

Matt Staab made a motion to approve the 2020 contract with the Split Rock Fire Department for $ 65,000 with a second by Marvin Manifold. Motion carried.

Matt Staab made a motion for the approval of the Township road system and designation of maintenance levels within the system. (All secondary roads are full maintenance roads except the following which are minimum maintenance roads: Ledge Rock and East Dan Ridge Road and No maintenance: 264th Street from 48252 264th St to 48283 264th Street. Marvin seconded and the motion carried.

A motion to approve legal newspapers of the Argus Leader and the Brandon Journal was made by Matt Staab with a second by Marvin. Motion carried.

Matt Staab made a motion for the approval of these depository banks: First Bank & Trust, First Nat’l Bank, US Bank, Wells Fargo Bank, SD Public Investment Trust, Liberty Nat’l Bank, Plains Commerce Bank and Edward Jones. Marvin seconded and motion carried.

A motion was made by Marvin for the redeposit of Certificates of Deposit. Matt seconded this motion. Motion carried.

Matt moved October 1, 2019 as the date for right-of-way clearance with a second by Jennifer. Motion carried.

Marvin made a motion to approve membership in the Minnehaha County Ass’n. of Towns and Townships and for the State Association. Seconded by Jennifer. Motion carried.

Matt made a motion for the ratification and approval of all actions of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2018. This motion was seconded by Marvin. Motion carried.

Matt made a motion to pay bills with a second by Marvin. Motion carried.

Monte Albertson announced the results of the tally of votes by the election judges. 15 votes were cast – Matt Staab for Supervisor, Kevin Callies for Treasurer and Pam Kolseth for Clerk; they, accordingly are elected to their positions. Matt made a motion to elect Jennifer Schmidtbauer as the Supervisor Chairperson. Marvin seconded. Motion carried.

Todd Neuberger made a motion to adjourn with a second by Phil Tooley. The meeting was adjourned at 8:20 p.m.

Pam Kolseth - Clerk

   MINUTES FOR FEBRUARY 12, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

FEBRUARY 12, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, February 12, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of January 8th, 2019 with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 1-1-19 was $ 71,348. Deposits for January were General Fund - $ 33,694, Fire Fund $ 1,095, S D Alcohol Bev Fund $ 5,566, Front Foot Assessments $ 1,641. January expenses were Payroll & P/R Liabilities $ 11,285, Road Materials ($3,087), Contracted Services $ 12,513, Equipment & Vehicles $ 199, Repairs & Maintenance $ 2,792, Utilities & Phone $ 521 for a total of $ 24,222. Receipts were greater than expenses by $ 17,773. This plus interest $ 28 and changes in A/P and P/R Liabilities $ 2,736 for an ending balance of $ 91,884. This plus investments $ 1,103,530 and Savings held for Developments $ $ 484,028 for a total of $ 1,679,442. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.

Old Business: Eric Willadsen was unable to attend tonight’s meeting with some engineering proposals for Split Rock Heights, Pine Lake Hills and Mystic Meadows. Jennifer then called on Gregg Johnson from the Split Rock Heights development. Gregg shared a handout he had prepared for the SRH Repavement Project. In it he outlined the following: Background, Scope, State Laws, Current Situation, Alternate Approaches and Financial Considerations. He also brought up that perhaps something could be changed in the state statutes to allow additional ways to collect funds (other than by front foot assessments) in a more equitable manner with a project of this magnitude. Jennifer said she would visit with the SD Towns & Township Association about this matter. It would probably have to be done during the 2020 Legislative Session. Jennifer also asked Duane Christensen from Pine Lake Hills if he had any feedback after the informational meeting on January 7th. He expressed some thought only certain areas needed repairs. No action taken.

New Business: A J Spake a spokesman for Med Star Ambulance presented the audience with some background and factual information as to why he was in attendance. He said Med Star Ambulance needs some help financially. They have figured to keep one 911 truck staffed it costs about $ 100 per hour. After billing out their services to insurance carriers, Medicare & Medicaid they fall ($400,000) short each year. In order to supplement their income they also provide additional services 1) to deliver patients to hospitals in the area and 2) to assist with wheelchair and stretcher business. Because of a change in the law, it is now legal to contract with townships, cities and the county for funding. At a recent county meeting, 6 services were reviewed and Med Star ranked high in the 1) fastest time and 2) on scene response. They currently cover the cities of Brandon, Valley Springs and Crooks. If all the above listed entities came together they could offset their losses by about $ 125,000.00. Med Star is asking Split Rock Township to enter in an EMS contract for $100 per square mile which is 23 miles for Split Rock Township. This comes to a request of $ 2300.00 for one year on an annual basis. The supervisors asked AJ to put a contract together to include this funding of $ 2300.00. 

No patrons were present to discuss George Road.

Pam briefed all about the upcoming Annual Meeting on Tuesday, March 5th at 7:00 p.m. She gave copies of the handouts for the Supervisors review and updates to make before our next meeting on February 26th. A notice of the Annual Meeting is being published in the Argus, Brandon Challenger and Brandon Journal and will be on WWW.splitrocktownship.com’s website. 

Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to adjourn with a second by Marvin. The meeting was adjourned at 8:45 p.m. The next meeting will be on February 26, 2019 at 7:30 p.m.

Pam Kolseth 

Cl

   MINUTES FOR 1-7-19 SPECIAL MEETING

SPLIT ROCK TOWNSHIP

JANUARY 7, 2019

6:00 p.m.

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Monday, January 7, 2019 at the Split Rock Township Fire Hall at 7201 Arrowhead Parkway, Sioux Falls, SD for a special meeting. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 6:00 p.m. and everyone joined in the Pledge of Allegiance. 

For each of the named developments, Jennifer explained the following: as these developments range from 20 – 40 years and the asphalt within may also vary in years, (normal life is around 20 years) the Supervisors had previously asked Erik Willadsen, an engineer to prepare an engineer’s estimate. Erik has drawn up an estimate of what the highest cost would be for removing the existing roads and replacing them with a 4” asphalt surface. The big question is how this would be paid for. Jennifer explained some different options. Each development has their own funds which come from a front footage assessment. Perhaps some could come from the township’s general funds. The total cost may be divided by how many homes and have a special assessment. Jennifer went on to explain that no decisions would be made this evening but it was the intent for residents of each of these developments to voice their opinions and concerns. The estimates were simply a starting place for discussion.

SPLIT ROCK HEIGHTS: Approximately 71 residents were in attendance.  One concern to all is if or when Sioux Falls will annex this development into the city. In past discussions with the city, some residents feel it will not be for some 5-10 years. No one knows the answer to this question. The estimate for Split Rock Heights came in at $ 929,639. This does not include the portion of the development which is currently gravel. Neither did it include the streets of Grey Goose Circle or Sierra Circle. Some residents asked whether the Supervisors could obtain an RFP of several bids before any decisions could be made. At the end of the meeting Jennifer called for a show of hands for: 1) to do nothing - 1 vote – 2) to make repairs to the worst roads in the development – about half of those present, and 3) to replace all the roads in the development – about half of those present. There are approx. 110 homes in the estimate.

PINE LAKE HILLS: Approximately 30 residents were in attendance. Some of the same concerns were the issues of annexation and how the project would be paid for. The estimate for Pine Lake Hills was $ 655,962. They also would like to get some real bids before making any decisions. The vote by the residents was 1) do nothing – 1 vote, 2) to just fix the problem areas throughout the development – about half of those present and 3) to completely replace the asphalt – about half of those present. There are approx. 92 homes included in the estimate.

MYSTIC MEADOWS: Approximately 20 residents were in attendance. The estimate for this development was $ 323,286.with approximately 32 homes. This is a newer development than SRH or PLH and most in attendance stated they did not believe it necessary to replace their roads but rather fix up the problem areas and check with the engineer about either chip sealing or an overlay if he thought it would prolong the life of the asphalt. Mystic Meadows has development funds to cover this type of expense. 

Residents should check on the website: SplitRockTownship.com or come to future regular meetings (dates also on website) to watch for further developments.

Thanks to all who participated in tonight’s informational meeting. The meeting was adjourned at

 8:45 p.m. 

Pam Kolseth 

Cl

 MINUTES FOR SEPTEMBER 11, 2018 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

SEPTEMBER 11, 2018

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, September 11, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the August 14th meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 8-1-18 was $ 193,764. Deposits for August were General Fund $ 12,087, Fire Fund $ 338, Front Foot Assessments $ 663, Permits & Proceeds $ 75, and Interest ($505). August expenses were Payroll & P/R Liabilities $ 7,679, Road Materials $ 10,315, Contracted Services $ 5,973, Dust Control $ 3,684, Professional Fees $ 1,076, Equipment & Vehicles $ 3.474, Repairs & MaInt. $ 229, Utilities & Phone $ 319, Admin & Other $ 193 for a total of $32,941. Expenses were greater than receipts by $ 20,284. This plus excluded interest of $ 550 and Changes in A/P and PR Liabilities ($178) for an ending balance of $ 173,853. This plus investments $1,103,449 and Savings held for Developments $ 348,126 for a total of $ 1,625,428. Marvin made a motion to approve the Treasurer’s Report. Matt seconded the motion. Motion carried.

Old Business: After the Public Hearing on August 14th, Jennifer read the Resolution to Vacate Joe Drive. Matt made a motion to approve the Resolution with a second by Jennifer. Matt and Jennifer were aye votes, Marvin voted with a nay. Motion carried. This will now go to the joint City/County Planning Commission if the Petitioners proceed forward.

Kim Circle Drainage issue: The supervisors have not had any further request from the homeowners in this development to pursue this project. Marvin will notify the engineer which drew up the plans and bids and ask him to submit an invoice for consideration of payment.

Jennifer mentioned the work on Maple with the culvert replacement is going well. Matt said they ran into a little worse situation than they original thought but are making headway. Currently the road is closed and hopefully the project will be completed by the middle of October. 

Jennifer related that Engineer Eric Willadsen is waiting to get a report back from Geo Tech on the bore samples and to get a final report of options available for 264th Street. This street is also closed until further notice for safety reasons.

Also, Eric Willadsen hopes to have some ideas and numbers on the Split Rock Heights, Pine Lake Hills and Mystic Meadows road repair issues by the next meeting on October 9th. All residents of those developments should try to be at that meeting for input.

New Business: Jim Weixel from Bumblebee-Gibson spoke tonight about the different dust control products available. He explained the difference between magnesium chloride (mineral based) and calcium chloride (chemical based) and the properties of each one. His company is located in Harrisburg, SD. They have a different application process than the one currently used. The supervisors will take into consideration his input and get more information when it comes time to bid this in March. The supervisors thanked him for his presentation.

A homeowner in Hidden Valley has now decided to pay off in full the loan for both of his lots, rather than just one being sold, so no further action is needed.

Resident’s concerns: Richard Funke thanked the supervisors for getting some gravel down on Ledge Rock. He did however, express a concern for a culvert where Ledge Rock meets Hwy. 42. Matt said he would take a look at this. 

Matt made a motion to pay bills with a second by Marvin. Motion carried. Jennifer made a motion to adjourn. The meeting was adjourned at 8:30 p.m. The next meeting will be held on October 9, 2018 at 7:30 p.m. 

Pam Kolseth

Clerk

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