DRAFT MINUTES FOR MARCH 30, 2021 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

MARCH 30, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, March 30, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Matt Staab, Marvin Manifold and Rich Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. 

Matt called the meeting to order at 7:30 p.m. Marv made a motion to approve the agenda with a second by Rich. Motion carried. Marv made a motion to approve the minutes of the March 9, 2021 meeting with a second by Rich. Motion carried.

Treasurer’s Report: NONE

Old Business:  Kevin reported on his attendance at the S D Towns & Townships meeting in Huron, SD. He felt it was comprised of good discussions for both the clerk and treasurer positions. He mentioned HB 1059 has to do with some culvert requirements in the state. He also spoke of a vendor who had a display for cold patches for asphalt. They sold 5 gallons for $ 45.00. He met the S D Emergency Mgr and said he would like to speak with him about 264thStreet. 

Kevin just received security cameras for the Township Shop. He purchased 3 cameras and a base for around $ 500. He and Rich will be installing them shortly.

New Business: Pam will submit bids to the Argus and Brandon Journal for gravel and dust control with a bid letting for May 11th. 

Matt shared a letter he is sending to the county commission for 483rd Avenue. This is in response to comments made at the last township meeting with regards to safety.

Virgil has updated the culvert policy on the website. Patrons can download the form and send to an email which Virgil will then send to Marvin (copy to Kevin) to complete the application process and collect payment. Kevin also brought up that when the township is selling culverts to other townships or residents he is charging our cost. A resolution will be drawn up with regard to culverts and they need to be steel.

Matt has done an inventory of trees in the right of way needing removal. He has a list and will get some estimates from a couple of sources. He had between 15 – 20 on his list. 

Matt expressed concern about township staffing for getting this springs grading and work done. It was mentioned that Dan planned to work the same as last year- 20-30 hours per week. We may have to look at hiring additional staff if necessary.

The overweight and culvert forms have been revised and are also available to download from the township website. Kevin also inquired about sales and rental of township equipment to other townships – and at what rates should be used for our equipment and staff running it.

Elected officials update: Marvin mentioned on the Purple Wave Auction our township sold a tractor for $ 18,150 and 6 – grader tires for $ 1,760. Pam read a note from the Highway Department about Highway 146 of which work is to be completed by June 30, 2021. Kevin said our Work Comp audit has been completed and the township received a credit of $ 4,900. 

Public comment: Virgil mentioned the southeast corner of 4lst Street and Six Mile road will have a rezoning meeting on April 7th. The township maintains 41st Street so it is of interest. Virgil also mentioned there is no longer a crown on 41st Street. 

Marvin made a motion to pay bills with a second by Rich. Motion carried. Matt made a motion to adjourn with a second by Marvin. The meeting was adjourned at 8:20 p.m. The next regular meeting will be on April 13th at 7:30 p.m.

Pam Kolseth, Clerk

DRAFT MINUTES OF 2021 ANNUAL MEETING
Split Rock Township

March 2, 2021

The annual meeting of the electors of Split Rock Township, Minnehaha County, South Dakota, was held on Tuesday March 2, 2021 at 7:00 p.m. at the Split Rock Township Fire Department located at 7201 East Arrowhead Parkway, Sioux Falls, SD. The meeting was held in accordance with the notice published in the Sioux Falls Argus Leader and the Brandon Journal.

Present at the meeting were the township supervisors, Marvin Manifold, Matt Staab and Rich Steffen. Also present were Lisa Marso, Legal counsel, Kevin Callies, Township treasurer and Pam Kolseth, Township clerk together with 10 electors in the township. Other Split Rock residents joined via zoom. 

The meeting was called to order by Clerk Pam Kolseth. Following the Pledge of Allegiance, a motion was made by Matt Staab and seconded by Todd Egge to select Monte Albertson as the moderator. Motion carried. Matt Staab made a motion to accept the agenda as presented with a second by Todd Egge. Motion carried.

Treasurer Kevin Callies reviewed the Annual Statement of Treasurer’s 2020 Accounts which included the General Fund with a beginning balance of $ 1,853,996.15 with receipts of $ 770,359.81 and disbursements of ($1,414,964.51) with a total cash balance at the end of the year of $ 1,209,391.45. Kevin presented the Historical Financial Summary and 2022 Township Budget report. After some discussion and questions answered by Kevin, Todd Egge made a motion to accept the Treasurer’s Reports with a second by Gregg Johnson. Motion carried.

Chairman Marvin Manifold submitted a written report of supervisor’s activities during the year. Highlights included 1) Split Rock Heights asphalt replacement. 2) Mystic Meadows asphalt replacement. 3) Repair culvert on North Oak Road. 4) South River Bluff Road with regrading – a turnabout and replace culverts. 5) Dust control, gravel as needed and regular road maintenance. Marvin thanked everyone for helping to complete all of these projects.

Joe Egge, Split Rock Fire Department Chief also submitted a written report. They currently have 35 members. They will start the State Fire Fighter 1 & 2 courses this spring. They are working to replace the 21 year old Tender truck. They purchased new style firefighting helmets for each member. Split Rock Fire personnel responded to a total of 118 Calls for Service through 911. 19 Fires – 66 Rescues and 33 Miscellaneous. He also announced to call 367-7000 for controlled burns.

Lisa Marso, legal counsel submitted a recap of the 2020 Legal work which included paving projects in Split Rock Heights and Mystic Meadows (loan documents, contracts, communications and pay offs of loans). Worked with supervisors and legislators to propose statutory changes impacting townships. 1) if no contest election, no ballot voting is required- this legislation passed. Rejected proposals included an increase in front foot assessment up to $ 4.00 and to change special assessment process. Provided legal guidance on vehicle weight limits, fines, voting and bidding issues. Reminders of township laws included a. Do not push snow into township roads, b. Do not discharge fireworks on township roads and c. clean up firework debris landing on roads.

The minutes of the 2020 annual meeting were made available to patrons. R J Wright made a motion to approve the minutes with a second by Paul Hess. Motion carried.

Matt Staab made a motion to lower the mill levy rate on property to .75 for 2022 down from .80 for 2021. Dick Funke seconded the motion. There was discussion in regards to some property values in Split Rock Township increasing and how that might affect future county tax payments. The 2022 levy will be base +CPI + growth to the maximum allowed by law with the mill levy not to exceed .75 mills including the $ 65,000 for fire protection. Motion carried.

Paul Hess made a motion to not assess any additional levies for: Additional fire protection, Snow removal reserve fund and Secondary road capital improvements. This was seconded by R J Wright. Motion carried.

A motion was made by R J Wright to make expenditures for an amount greater than taxes levied up to a cap of $ 1,750,000. This motion was seconded by Matt Staab. After discussion on what future needs might be – including the Pine Lake Hills development repaving project - the motion carried.

Gregg Johnson made a motion for the purchase of equipment costing more than $ 15,000 with a second by Paul Hess. Motion passed.

R J Wright made a motion to authorize the Supervisors to approve an expenditure for ambulance services up to $ 4,000 for 2021. This was seconded by Dick Funke. Motion carried. 

Dick Funke made a motion for the cost of clean-up of weeds, grass or brush in the right-of-way and for the cost of tree removal in the right-of-way of township roads shall be paid for by the township. R J Wright seconded and motion passed.

Paul Hess made a motion to keep the rate of compensation the same as last year: Treasurer $ 750/mo. + $75/other meetings. Clerk $ 550/mo. + $ 75/other meetings and Supervisors at $ 100/meeting/road trip. Emergency work (not road trips) $ 25/hour. This was seconded by Gregg Johnson. Motion carried. 

Allan Hall made a motion for the ratification and approval of all action of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2020. Todd Egge seconded and motion passed.

Joe Egge made a motion to elect the unopposed Supervisor- Marvin Manifold, Treasurer – Kevin Callies and Clerk- Pam Kolseth with a second by R J Wright. Motion carried.

Marvin made a motion to approve the assessment recommendations for the developments as follows: $ 0.00 for Country Gables/Ode’s, Hayes, Indian Hills, Kim Circle and Skyview Circle; $ 0.40 for Iverson Tract/Red Rock, Pleasant View and Split Rock Heights (Gravel); $0.80 for Pine Hills, Rowena and O’Hanlon (Gravel); $ 2.00 for Asphalt Developments – Hidden Valley, Iverson Crossing, Mystic Meadows, O’Hanlon (Asphalt), Pine Lake Hills , Rollinger and Split Rock Heights (Asphalt) Matt seconded and the motion carried.

Matt made a motion to set caps for maximum yearly salary/compensation : Clerk $ 8,000, Treasurer $12,000 and Supervisors $ 10,000. Marvin seconded and motion passed.

A motion was made by Matt to approve the 2022 Split Rock Fire Department Budget request for $ 65,000. This was seconded by Rich. Motion carried.

Matt motioned for the approval of Township road systems and designation of maintenance levels for roads within the system. (All secondary roads are full maintenance accepted roads except the following which are minimum maintenance roads. Ledge Rock and East Dan Ridge and No Maintenance: 264thStreet from 48252 264th St. to 48283 264th St and N Horseshoe Pass. Marvin seconded and the motion carried.

A motion to approve legal newspapers of the Argus Leader and the Brandon Journal was made by Matt Staab with a second by Marvin. Motion carried.

Matt Staab made a motion for the approval of these depository banks. First Nat’l Bank, U S Bank, Liberty Nat’l Bank, Plains Commerce Bank and Edward Jones. Rich seconded and motion carried.

A motion was made by Matt for the redeposit of Certificates of Deposit. Rich seconded this motion. Motion carried.

Matt moved October 1, 2021 as the date for right-of-way clearance with a second by Rich. Motion passed.

Matt made a motion to approve membership in the Minnehaha County Ass’n. of Towns & Townships as well as for the State Association. Seconded by Marvin. Marvin & Rich voted Yay - Matt voted Nay. Motion carried.

Matt made a motion for the ratification and approval of all actions of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2020. Motion was seconded by Rich. Motion carried.

There were no bills to pay.

Public Comment: Dick Funke explained the bridge east of R. J. Wrights on 267th has big holes on it and is in need of some gravel. Allan Hall inquired about parking on Maple Street – it being a safety issue.

Matt made a motion to adjourn with a second by Marvin. The meeting was adjourned at 8:20 p.m. 

Pam Kolseth, Clerk

 MINUTES FOR FEBRUARY 9, 2021 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

FEBRUARY 9, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, February 9, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich. Motion carried. Matt made a motion to approve the minutes of the January 12, 2021 meeting with an amended change on the December Treasurer’s Report to reflect a change for Utilities & Phones from $ 1,145 to $ 1,000. Motion was seconded by Rich. Motion carried.

Treasurer’s Report: January 2021 The general fund and debit card balance as of 1-1-21 was $ 139,235. Deposits for January were General Fund $ 36,526. Fire Fund $ 802, Front Foot Assessments $ 3,301 and Interest $ 2. January expenses were Payroll & Payroll Liabilities $ 3,294, Road Materials $ 12, Professional Fees $ 528, Equipment & Vehicles $ 782, Repairs & Maintenance $ 44, Utilities & Phones $149 and Admin & Other $ 67 for a total of $ 4,876. Receipts were greater than expenditures by $ 35,755. This plus changes in A/P and P/R Liabilities $ 705 for an ending balance of $ 176,694. This plus investments $ 1,000,407 and Savings held for Developments $ 69,749 for and ending balance of $1,245,851. Matt made a motion to approve the Treasurer’s Report with a second by Rich. Motion carried. 

Old Business:  Cory Hooker, President of the Pine Lake Hills Homeowner’s Association stated engineer Eric Willadsen had attended their home owner’s meeting last evening. They spoke about narrowing the road in to the Mystic Development. Eric answered questions for the homeowners and said he would like to request bids in the middle of March so the project would be ready to accept bids by the April Township meeting. 

The Supervisors reviewed the documents which will be published on the web site prior to the Annual Meeting on March 2nd. A Zoom option will be available to the public because of Covid-19, however, residents may listen (not vote or provide input). Comments on Front Foot Assessments should be sent in advance of the meeting to the Supervisors at: info@splitrocktownship.com.

New Business: Daren Horner from the Split Rock Township Fire Department presented the fire department’s 2022 budget request for $ 65,000. He reviewed various needs for future equipment along with the funding needed. They were not able to hold their Annual Pancake Breakfast this year due to Covid-19 which is their biggest fund raiser but instead were able to apply for some grants.

Matt made a motion to approve a resolution which outlines no elected official shall enter into a contract with or otherwise be paid by the township for payment except as it relates to meeting attendance, road trips/inspections and salaries authorized at the annual meetings. Rich seconded the motion and motion carried.

Marvin outlined several projects for the township to pursue in 2021 along with a discussion of some needed equipment. These will be presented at the annual meeting on March 2nd.

Elected Officials updates: Marvin mentioned they have been moving snow. A window in the grader was broken and needed replacement. They turned up the heat in the township office because of a frozen pipe. Rich added perhaps the Supervisors could let Virgil know to put on the website at what point they plan on moving snow in certain areas. 

Public Comments: Ken Blumenaur from 2700 S River Bluff Road inquired whether any thoughts have occurred about another outlet – either to 38th Street or to the south on 41st Street. He cited the new Brandon Valley school opening on East 41stStreet with increased traffic. 

Patty Peterson asked where the Front Foot Assessments would go if the city annexed properties currently in a township development. Lisa stated the funds would stay with the township. This prompted a further discussion on future annexations and the time tables involved.

Linda Gallo complemented the Supervisors on the good job of getting the snow removed. 

Matt made a motion to pay bills with a second by Rich. Motion carried. Matt made a motion to adjourn. The meeting was adjourned at 8:50 p.m. The next meeting (required by State Law) will be held on Tuesday, February 23, 2021 at 7:30 p.m.

Pam Kolseth, Clerk

   MINUTES FOR DECEMBER 8, 2020 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

DECEMBER 8, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, December 8, 2020 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich. Motion carried. Matt made a motion to approve the minutes of the October 27th meeting with a second by Rich. Motion carried.

Treasurer’s Report – October 2020 

The general fund and debit card balance as of 10-1-20 was $ 316,384. Deposits for October were General Fund $ 50,818, Fire Fund $ 1,758, Front Foot Assessments $ 3,762 and Interest $ 2. October expenses were Payroll & Payroll Liabilities $ 808, Road Materials $ 303,605, Contracted Services $ 3,178, Professional Fees $ 6,042, Equipment & Vehicles $ 2,189, Repairs & Maintenance $ 347, Utilities & Phones $ 227 and Admin & Other $ 72 for a total of $ 316,469. Expenses were greater than receipts by $ 260,129. This plus changes in A/P and PR Liabilities $ 147 for an ending balance of $ 56,402. This plus investments of $ 408,641 and Savings for Developments $ 576,494 for an ending balance of $ 1,041,537. Matt made a motion to approve the October Treasurer’s report with a second by Rich. Motion carried.

Treasurer’s Report – November 2020

The general fund and debit card balance as of 11-1-20 was $ 56,402. Deposits for November were General Fund $ 90,272, Fire Fund $ 20,982, Front Foot Assessments $ 48,347 and Interest Income $ 2,599. November expenses were Payroll & Payroll Liabilities $ 2,313, Road Materials ($12,852), Professional Fees $ 1,841, Equipment & Vehicles $ 3,095, Utilities & Phones $ 212 and Admin & Other $50 for a total of ($ 5,342). Receipts were greater than expenses by $ 167,542. This plus interest of ($2,598) and changes in A/P and P/R Liabilities ($111) for an ending balance of $ 221,235. This plus Investments $ 411,239 and Savings for Developments $ 576,494 for an ending balance of $ 1,208,968. Matt made a motion to approve the November Treasurer’s report with a second by Rich. Motion carried. Old Business: None

New Business: The annual SDT & T meeting has been postponed until March 19 & 20, 2021.

In reviewing the Rollinger Development, Kevin brought up the question of whether residents located on River Bluff Road should be charged with front foot assessments. Marv made a motion to delete the resident at 2700 S River Bluff Road from front foot assessments with a second by Matt. After some discussion, it was decided as to the River Bluff Road residents to consider assessment at the March 2021 annual meeting.  Motion carried.

Pam provided a 2021 meeting calendar and asked for input of the supervisors for the meeting months of February, March and October in which a meeting is required on the last Tuesday of those months. This meeting calendar for 2021 will be posted on the website.

Matt had some inquiries about overweight permits in the asphalt developments. Lisa will prepare a reminder message of the requirements which will be posted on the website. Overweight permits can be found on the website.

Elected Officials update: Marvin reported a used snow plow had been purchased for the new tractor. He and Kevin met to update the dust control applications expense to the gravel developments. The contractors have finished up with their work on River Bluff and new signs have been added. Grading continues throughout the township. 

Public comments: Patty Peterson inquired about the changes made on River Bluff. Corey from Pine Lake Hills development asked if there was any new information about paving their development next spring. Lisa will check with the engineer Erik Willadsen to see if he has updated a previous engineer’s estimate of costs. Most residents have made a verbal commitment at this time. Linda Gallo wanted to extend appreciation for those who plowed snow in Split Rock Heights.

Matt made a motion to pay bills with a second by Rich. Motion carried. Matt made a motion to adjourn with a second by Rich. The meeting was adjourned at 8:07 p.m. The next regular meeting will be held on January 12, 2021 at 7:30 p.m.

Pam Kolseth, Clerk 

 MINUTES FOR OCTOBER 13, 2020 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

OCTOBER 13, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, October 13, 2020 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich. Motion carried. Matt made a motion to approve the minutes of the September 8th meeting with a second by Rich. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 9-1-20 was $ 305,233. Deposits for September were General Fund $ 1,215, Fire Fund $ 286, Front Foot Assessments $ 605 and Interest income $ 6,292. September expenses were Payroll & Payroll Liabilities $ 7,548, Road Materials $ 239,663, Contracted services $ 70,411, Professional Fees $ 225, Equipment & Vehicles $ 221, Utilities & Phone $ 221, SR Fire Department $ 32,500 for a total of $ 340,810. Expenses were greater than receipts by $ 342,412. This plus Interest of ($6,289), a CD transfer $ 360,000 and changes in A/P and P/R Liabilities ($149) for an ending balance of $ 316,384. This plus investments of $ 408,641 and Savings held for Developments $ 576,494 for an ending balance of $ 1,302,519. Kevin mentioned the final bill for Split Rock Heights was included in Road Materials. Matt made a motion to approve the treasurer’s report with a second by Rich. Motion carried.

Public Hearing for Vacation of East Stoakes Circle: There were no public comments. Matt made a motion to approve the Resolution for the vacation of East Stoakes Circle with a second by Rich. Motion carried.

Old Business: The Split Rock Heights asphalt project has been completed and according to engineer Eric Willadsen he has had only positive comments. Linda Gallo did ask about the cracks on the North Powderhouse Road which were not part of the asphalt replacement. Engineer Eric they should definitely be looked at and addressed next spring. 

Mystic Meadows asphalt project has been completed. Engineer Eric said the project came in less than the original bid. Final bill from Asco was $ 317,191.44. One question of some Mystic Meadow homeowners was whether they had checked for underground springs in the areas the road had been broken up. Eric assured they had done so. A question arose of the manhole on the edge between Mystic Meadows and Pine Lake Hills which was not discovered until the road work in Mystic Meadows had begun. Rich Steffen and Engineer Eric will work to have the manhole covered and asphalt over it before winter as a precaution for snow removal. 

Elected Officials updates: Marvin mentioned they have been out grading. Work is also being done on the property at the south end of River Bluff Road and should be completed by next week.

Public Comment: David Baillee introduced himself as President of the Pine Lake Hills homeowner’s association. He shared that at their recent annual meeting the subject of asphalt replacement came up and they have surveyed the approx. 89 homeowners in the development and a large majority (around 84) are in favor of asphalt replacement. He asked about the procedures to which Matt said he would contact our Legal counsel – Lisa Marso to get started on the process. Eric Willadsen, engineer said the last estimate had been done sometime in 2018 and he may have to update it. This project would not be started (after all the requirements are handled) until next spring. 

Matt made a motion to pay bills with a second by Rich. Motion carried. Matt made a motion to adjourn with a second by Rich. The meeting was adjourned at 8:05 p.m. The next regular meeting will be held on Tuesday, October 27th at 7:30 p.m. which is required by the State of SD. 

Pam Kolseth, Cl

 MINUTES FOR AUGUST 18, 2020 SPECIAL SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

AUGUST 18, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, August 18, 2020 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance was Pam Kolseth, Clerk.

Marvin called the special meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich. Motion carried. 

Old Business: Matt made a motion to approve the signing of the Asco contract for the Mystic Meadows paving project. Rich seconded the motion. Motion carried. The project will commence no sooner than August 19, 2020 and be completed by October 15th (weather permitting).

Elected Officials input: Marvin said he received a courtesy call from Alliance that they would be doing some work within the township.

Matt made a motion to adjourn the meeting with a second by Rich. The meeting adjourned at 7:35 p.m. The next regular meeting is on September 8, 2020 at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR JULY 14, 2020 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

JULY 14, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, July 14, 2020 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance was Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Richard. Motion carried. Matt made a motion to approve the minutes of the June 9th and June 23rd meetings with a second by Richard. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 6-1-20 was $ 305,202. Deposits for June were General Fund $ 32,691, Fire Fund $ 7,429, Front Foot Assessments $ 11,911, Permits & Proceeds $ 110 and Interest Income $ 1,909. June expenses were Payroll & Payroll Liabilities $ 9,975, Road MaterialsMinutes ($9,473), Contracted Services $ 14,909, Dust Control $ 29,532, Professional Fees $4,421, Equipment & Vehicles $ 588, Repairs and Maintenance $ 169, Utilities & Phones $ 225, and Admin & Other $ 88 for a total of $ 50,434. Receipts were greater than expenses by $ 3,616. This plus changes in A/P and P/R Liabilities ($374) and Interest ($1,906) for an ending balance of $ 306,538. This plus investments of $ 1,135,916 and Savings held for Developments $ 576,131 for an ending balance of $ 2,108,585. Matt made a motion to approve the Treasurer’s Report with a second by Richard. Motion carried. 

Old Business:  Split Rock Heights paving project: As of today the first phase has been completed and they have begun phase two. Marvin signed an agreement to move a light pole for $ 514. Lisa reported on the following responses: 88 have paid the lump sum of $ 4,000, 17 have sent in signed agreements for the loan of $ 4,000, 5 have responded but have not yet signed an agreement, 14 never responded and 15 did not support. Those monies received ($ 358,100) will be reported on at the next monthly meeting. Lisa has had several inquiries about the open documents law. She explained what the law entails and the supervisors gave her permission to share whom has paid for the project.  

Mystic Meadows paving project: Lisa reported that the engineer Eric Willadsen is concluding the design work for this project. Matt made a motion for Eric to put out bids to the public on July 22 and July 29 with bids available at the next meeting on August 11th. Rich seconded the motion. Motion carried.

Culverts on Oak Road: Marv said they were scheduled to start on this project around July 15th and it should be completed by the end of the month. Rich is going to check with the county to see if they would give any monetary assistance for this project.

Elected officials update: Marv said they have replaced a culvert on the west side of the township shop which will help with the drainage on the south side. Also they have put a pile of gravel on the side of the shop for convenience. The new John Deere tractor has been picked up. Our employee Dan received some training on its operation. Also they have taken the road grader to Butler Machinery for some repairs. Kevin has received notice of the federal FEMA check for Maple which is first sent to the state and will be forwarded to the township. It is about $ 50,000 and should be here during August.

Lisa cited information on a draft ordinance for overweight vehicles. The law allows it to be a misdemeanor with a fine of $ 500. Reported abuse would be to call authorities (911). They would then have the State send out a portable scale. The fine money doesn’t all come to the township but on a pro-rata basis. Lisa had checked with the engineer Eric Willadsen who recommended the limits be set at 6 tons per axle. The Supervisors asked Lisa to prepare this for a reading at the next regular meeting on August 11th. Matt brought up a suggestion about offering an overweight blanket permit for garbage haulers. There was some discussion but no changes at this time.

Marv had an inquiry about gravel near the railroad tracks on McHardy Road. He said the township will continue to maintain this road. Rich updated the audience on the 26th street project. This is being done by the City of Sioux Falls in conjunction with the County. They milled it on Monday. Today they have laid the overlay on the west bound lane and will finish the east bound lane tomorrow. He has heard some conversation about the City wanting to partner with the State for Arrowhead Parkway (Hwy 42) to include an overlay. Plans for widening Highway 42 are not being considered for another 5 years and the road is in really bad condition (potholes).

Public input: R J Wright mentioned there is a large TV in the ditch on the west side of Ledge Rock. Marv will have Dan get out to pick it up tomorrow. Residents are reminded if they see such items thrown in the ditch to call the township shop or a supervisor.

Matt made a motion to pay bills with a second by Rich. Motion carried. Matt made a motion to adjourn with a second by Rich. The meeting was adjourned at 8:10 p.m. The next regular meeting will be held on Tuesday, August 11th at 7:30 p.m.

Pam Kolseth, Clerk

MINUTES FOR JUNE 9, 2020 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

JUNE 9, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, June 9, 202 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab, Treasurer Kevin Callies, Clerk Pam Kolseth and Legal counsel Lisa Marso. Supervisor Rich Steffen joined by teleconference.

Special Meeting: Mystic Meadows Paving Projects Marvin called the meeting to order at 6:30 p.m. After the Pledge of Allegiance, Lisa gave an overview of the situation which was previously addressed to the 32 Mystic Meadows residences in an April 17th mailing. She went on to explain how several other developments have dealt with either new asphalt or asphalt replacement. Then discussion was opened by engineer Eric Willadsen who again looked at the roads within Mystic Meadows today. His opinion was the asphalt which is around 25-27 years old has worn out. By just repairing the bad spots, it would have a band-aid affect and may only last for 5-8 years. He also ruled out an overlay as it would leave a two inch bump in each homeowner’s driveway and is also just a temporary fix. Eric answered many of the homeowner’s questions and concerns. Lisa was asked by the Supervisors to send a letter to the homeowners to advise them of the options: 1) if willing to commit up to $ 8,000 to the project; 2) if willing to commit up to $ 8,000 by taking a loan for 4 years at $ 2,000 per year plus 1% interest or 3) if they have no interest in the project. Lisa said those who have responded could be listed on the website so neighbors could check with neighbors who may not have responded. If this were to move forward to be done yet this year, quick action would need to be taken. The approximately 15 development residences in attendance were in favor of moving forward with such a proposal. A special meeting may be called on June 23rdat 7:30 p.m. if sufficient agreements are returned supporting the project.

The regular meeting continued at 7:30 p.m. Matt made a motion to approve the Agenda with a second by Rich. Motion carried. Matt made a motion to approve the minutes of the June 4th meeting with a second by Rich. Motion carried.

Old Business: Marvin stated the bids have been let for the culvert on Oak and are to be returned to Eric Willadsen, engineer by June 17th. 

Marvin has received the design changes needed for the Riverbluff Road improvements. This will include contractor – Tom McNamera. Matt made a motion to pay up to $ 47,500 for the Riverbluff Road improvements,with the exact amount to later be provided and agreed to. It was seconded by Rich. Motion carried.

New Business: Matt made a motion to accept the bid from Asco for the Split Rock Heights, Gray Goose and Sierra Circle asphalt replacement. Work will begin by June 15th and end by August 28th. Rich seconded the motion. Motion carried.

Elected officials updates: Kevin reported he has been in touch with FEMA for Maple and also they are requesting a map route showing the road closed at 264th as well as costs which he will obtain from Eric the engineer. 

Lisa addressed the issue of 484th & Hwy 42 intersection change brought up at a recent meeting. She has checked with the State, received a plan from the State, communicated that to the inquiring resident (Wright); the State will continue to be in touch with the Township as the project moves forward with the State paying for the project and Township later deciding to accept the new/changed road in its road system. 

She also stated that as to the prior inquiry about the pond by Stoakes, the research shows it does not belong to nor is it maintained by the Township so the Township has no liability as to it. If anyone believes they should have access to it, they would have to establish such right but that such issue is generally a private matter and she suggested the Township not further research the issue (e.g. look at all filed plats, etc); the Supervisors agreed.

Public Comment: RJ Wright inquired about dust control at 267th & 482nd. Marvin answered his questions. He also mentioned the volunteer trees in the ditches should be looked at sometime; the Supervisors will do so. He also wondered about where the stop signs would be after the county has redone 266th & 483rd. The supervisors stated that decision is for the county and suggested he contact the county for further information.

Linda Gallo inquired about the 6 ton weight limit signs posted. Marvin said they are working on this project. 

There were no bills to pay. Matt made a motion to adjourn with a second by Marvin. The meeting was adjourned at 7:50 p.m. The next regular meeting will be on Tuesday, July 14th at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR MAY 26, 2020 SPECIAL SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

MAY 26, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, May 26, 2020 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Rich Steffen, Treasurer Kevin Callies and Legal counsel Lisa Marso. Supervisor Matt Staab and Clerk Pam Kolseth joined by teleconference/Zoom.

Marvin called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Rich made a motion to approve the agenda. Motion seconded by Matt Staab and carried. Rich made a motion to approve the minutes of the May 12, 2020 with a second by Matt Staab. Motion carried.

Old Business: Lisa shared the following responses of the SRH residents for asphalt replacement:

Of the 129 in SRH: 51 – Yes to the $ 4000; 13 – Yes to a $ 4,000 loan

Of the 19 in GG/SC: 4 – Yes to the $ 4000; 1 – Yes to a $ 4,000 loan

Summary: Yes totals – 69 (79 not respond or not support)

Marvin then opened the meeting for discussion on the SRH asphalt replacement: 1) The resident from 6200 E Split Rock Road stated she thought there was not enough time with it being Memorial Day weekend for the patrons to respond to the request. 2) Kevin Gallo injected he did not think that mattered and instead said he heard people thought because they had previously agreed – they did not need to respond. 3) Linda Gallo would like the deadline to be expanded for some days. 4) Greg Johnson inquired of whether contacts could be made by the Supervisors or patrons to those whom have not yet responded. 5) Doug Brockhouse mentioned he did not feel the urgency and because of his work in real estate, he expressed maybe the project could be delayed and get better pricing after September 1st. Lisa added to Doug’s comments the following points: 1) the project would need to be rebid and 2) the contracts which have been turned in with a commitment to pay by June 30 would have to be redone.

Supervisor Matt stated he believed more like a 95-100 commitment from the residents justified the project. With the current numbers – the total of $ 276,000 (from 69) in commitments is not enough to move forward. The other supervisors concurred with his statements. Rich made a motion to defer action on the bid until June 4 at a special meeting to get more input. Matt seconded the motion. Motion carried. 

A written request was given to the Township for copies of the petition, position statements and agreement responses submitted. Lisa noted they would be public records under South Dakota’s public records’ laws. The Supervisors directed her to provide the copies.

Elected Officials updates: Marvin mentioned the Dust Control would begin tomorrow, May 27th on Maple and 41stStreet. Staff has been doing maintenance on the equipment they will need and are ready to get started. He also mentioned a bid is being obtained for the culvert on Oak and hopes to have it by the June 9th meeting.

Public Input: Kelly Wright asked the Supervisors if they were aware of when the Highway 42 project gets started they will be adding a gravel road which will be the responsibility of the Township. In doing so they will cut off his current access from his driveway. He just questioned whether the Supervisors were aware of this; they stated they were not. Lisa stated the county/state generally provides a Road Agreement for it to do the work and the Township to then accept the road for maintenance. The Highway 42 project is not scheduled for a couple of years yet. The Supervisors directed Lisa to contact the state for an update once Kelly provided the contact information to Lisa.

Rich made a motion to adjourn the meeting with a second by Marvin. The meeting was adjourned at 8:12 p.m. 

The next meeting will be the June 4th 7:30 p.m. meeting to again review the SRH/GG/SC proposed project. There also will be a special meeting on June 9th at 6:30 p.m. for the Mystic Meadows residents to discuss their road projects, followed by the 7:30 p.m. regular meeting. 

Pam Kolseth, Clerk

 MINUTES OF 2020 ANNUAL MEETING
Split Rock Township

March 3, 2020

The annual meeting of the electors of Split Rock Township, Minnehaha County, South Dakota, was held on Tuesday March 3, 2020 at 7:00 p.m. at the Split Rock Township Fire Department located at 7201 East Arrowhead Parkway, Sioux Falls, SD. The meeting was held in accordance with the notice published in the Sioux Falls Argus Leader and the Brandon Journal.

Present at the meeting were the township supervisors, Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present was Pat Knecht for Lisa Marso, Legal counsel, Kevin Callies, Township treasurer and Pam Kolseth, Township clerk together with 52 electors in the township. 

The meeting was called to order by Clerk Pam Kolseth. Following the Pledge of Allegiance, a motion was made by Pam Kolseth and seconded by Virgil Stensland to elect the following election judges: Pat Stensland, Dwayne Weichmann and Susan Johnson. Motion carried. A motion to select Monte Albertson as the moderator was made by Matt Staab and seconded by Linda Gallo. Motion carried. Don Winckler made a motion to accept the agenda as presented with a second by Phil Tooley. Motion carried.

Monte proclaimed the Opening of the Polls until 7:35 p.m. and commencement of election voting began. Ballots included one supervisor position: Jennifer Schmidtbauer or Rich Steffen. The treasurer Kevin Callies and clerk Pam Kolseth were unopposed.

Treasurer Kevin Callies reviewed the Annual Statement of Treasurer’s 2019 Accounts which included the General Fund with a beginning balance of $ 1,658,815.16 with receipts of $ 662,157.39 and disbursements of ($466,976.40) with a total cash balance at the end of the year of $ 1,853,996.l5. Don Winckler made a motion to accept the report with a second by Patty Peterson. Motion passed.

Kevin presented the Historical Financial Summary and 2021 Township Budget report. After some discussion and questions answered about the ambulance contract Don Winckler made a motion to accept the budget with a second by Mike Duffy. Motion carried. 

Chairperson Jennifer Schmidtbauer spoke about the supervisor’s activities during the year which included severe flooding issues on Maple and in Pine Lake Hills. Further eroding on 264th so the road remains closed. The supervisors worked with the engineer on estimates to re-asphalt Split Rock Heights, Pine Lake Hills and Mystic Meadows and have met with the patrons of those developments. A Community clean-up was held in May. Dust control and a better quality of gravel have helped the condition of the gravel roads. She thanked the township maintenance crew for the job they have done during this past year.

Joe Egge introduced himself as the new Split Rock Fire Department Chief. He reported they currently have 31 volunteer members and are always looking for new recruits. During the past year there were 110 calls and included some mutual aid with Brandon, Valley Springs & Harrisburg. There were 48 medical emergencies, 32 vehicle accidents and 3 water rescues. There were 2 structure fires, 2 grass fires and some electrical. He mentioned the Fire Department gets funding from Split Rock Township, some grants and the pancake feed. Needed items include new helmets at a cost of approx. $ 15,000 and a new tender truck which will be around $ 250,000. He offered the Fire Department to assist township residents with their burn piles in return of a donation (money or food). Another project is to replace the garage doors from the current 5 to 3 for safety measures. The pancake breakfast will be held on May 3rd from 8:00 a.m. until 1:00 p.m.

Pat Knecht gave the following report from our legal counsel – Lisa Marso. It includes working with the engineer on repaving Split Rock Heights, Pine Lake Hills and Mystic Meadows. Some legislative changes were introduced to the Legislature on elections, special benefits and front foot assessments. HB1144 was signed by the governor which affected elections. She has also looked into some bonding issues, updates to personnel contracts and FEMA reimbursements. A portion on Overlund Pass was vacated. Spook Road is currently closed. She worked on loan repayments for Hidden Valley and requests from the ambulance service.

The minutes of the 2019 annual meeting were made available to patrons. Don Winckler made a motion to approve the minutes with a second by Tim Nicolai. Motion carried.

Kevin Callies made a motion to lower the mill levy rate on property to .80 for 2021 down from .90 for 2020. R J Wright seconded the motion. There was discussion in regards to some property values in Split Rock Township increasing by 15% and how that might affect future county tax payments. The 2021 levy will be base +CPI + growth to the maximum allowed by law with the mill levy not to exceed .80 mills including the $ 65,000 for fire protection. Motion carried.

The township voters recommended the following front foot assessments on individual developments for the 2021 township levy:

County Gables/Ode’s $ 0.00, Hayes $ 0.00, Hidden Valley $ 0.00 Indian Hills $ 0.00, Iverson Crossing $2.00, Iverson Tract/Red Rock $ .80, Kim Circle $ 0.00, Mystic Meadows $ 2.00, O’Hanlon’s $ 1.00, Pine Hills $ .80, Pine Lake Hills $ 2.00, Pleasant View $0.40, Rollinger $ 2.00, Rowena $ .80, Skyview Circle $0.00, Split Rock Heights (Asphalt) $ 2.00, Split Rock Heights (Gravel) $ .40. A motion to approve these recommendations was made by Mark VanBurren with a second by Patty Peterson. Motion carried.

R J Wright made a motion to not assess any levies for: Additional fire protection, Snow removal reserve fund and Secondary road capital improvements. This was seconded by Patty Peterson. Motion carried.

A motion was made by Allan Hall to make expenditures for an amount greater than taxes levied up to a cap of $ 1,125,568. This motion was seconded by Tim Nicolai. Motion carried.

Tim Nicolai made a motion for the purchase of equipment costing more than $ 15,000 with a second by Patty Peterson. Motion passed.

A motion was made by Virgil Stensland to approve capital expenditures up to $ 750,000 for shop and land collectively and up to $ 1 million for development repaving projects subject to use of development funds. Motion was seconded by Mike Duffy. After more discussion the motion was amended by Linda Gallo and seconded by Alan Hall to increase the amount for development repaving projects to $ 1,853,996. Motion carried. 

Richard Funke made a motion for the cost of clean-up of weeds, grass or brush in the right-of-way shall be paid for by the township. Patty Peterson seconded and motion passed.

Sheila Agee made a motion for the cost of tree removal in the right-of-way of township roads be paid for by the township. This was seconded by R J Wright and motion passed.

Sheila Agee made a motion for the rate of compensation as follows: to increase the rate for the Treasurer from $ 600/month + $ 75/other meetings to $ 750/mo. + $ 75 /other meetings; Clerk at $ 400/mo + $ 75/other meetings. Supervisors at $100/meeting/road trip. Emergency work (not road trips) $ 25/hour. This was seconded by LuAnn Eidsness. Then a motion was made to amend the agenda (item p.) to determine the clerk’s rate of compensation by Virgil Stensland with a second by Sheila Agee. Motions carried. John Monahan made a motion to increase the Clerk’s pay from $ 400/month + $ 75/other meetings to $ 550/mo.+ $ 75/other meetings. Seconded by Mike Duffy. Motion carried.

Richard Funke made a motion to authorize the Supervisors to approve an expenditure for ambulance services up to $ 4,000 for 2021. This was seconded by Tim Nicolai. Motion carried.

John Monahan made a motion for the ratification and approval of all action of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2019. Patty Peterson seconded and motion passed.

No residents had any comments on the Township continuing to pay for dust control for all section line roads. Matt Staab brought up the community clean-up project and made a suggestion for residents to receive a coupon for the City landfill. By a show of hands a majority of the patrons agreed to this versus a Community Clean-up.

Jennifer made a motion to approve the assessment recommendations for the developments as was previously discussed with the exception of Hidden Valley to remain at $ 2.00. Matt seconded the motion. Jennifer and Matt voted “aye” – Marvin “nay.” Motion carried.

Matt made a motion to set caps for maximum yearly salary/compensation : Clerk $ 8,000, Treasurer $12,000 and Supervisors $ 10,000. Marvin seconded and motion passed.

A motion was made by Matt to approve the 2021 Split Rock Fire Department Budget request for $ 65,000. This was seconded by Marvin. Motion carried.

Matt motioned for the approval of Township road systems and designation of maintenance levels for roads within the system. (All secondary roads are full maintenance roads except the following which are minimum maintenance roads. Ledge Rock and East Dan Ridge and No Maintenance: 264th Street from 48252 264th St. to 48283 264th St. Marvin seconded and the motion carried.

A motion to approve legal newspapers of the Argus Leader and the Brandon Journal was made by Matt Staab with a second by Marvin. Motion carried.

Matt Staab made a motion for the approval of these depository banks. First Bank & Trust, First Nat’l Bank, U S Bank, Liberty Nat’l Bank, Plains Commerce Bank and Edward Jones. Marvin seconded and motion carried.

A motion was made by Matt for the redeposit of Certificates of Deposit. Marvin seconded this motion. Motion carried.

Matt moved October 1, 2020 as the date for right-of-way clearance with a second by Marvin. Motion passed.

Matt made a motion to approve membership in the Minnehaha County Ass’n. of Towns & Townships as well as for the State Association. Seconded by Marvin. Motion carried.

Matt made a motion for the ratification and approval of all actions of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2019. Motion was seconded by Marvin. Motion carried.

There were no bills to pay.

Monte Albertson announced the results of the tally of votes by the election judges. There were 353 votes cast: Jennifer Schmidtbauer received 156 and Rich Steffen received 197. Rich Steffen will serve as a Supervisor for a three year term. Kevin Callies, Treasurer and Pam Kolseth, Clerk are re-elected to their positions.

Allan Hall made a motion to adjourn with a second by Garry Peterson. The meeting was adjourned at 8:55 p.m. 

Pam Kolseth, Clerk