The minutes for the 2020 annual meeting will be approved at the 2021  annual meeting and posted at that time

  

DRAFT MINUTES FOR MARCH 10, 2020 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, March 10, 2020 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold and Jennifer Schmidtbauer. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. Supervisor Matt Staab was absent.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Marv made a motion to approve the Agenda with the addition of Call the New Board to Order following the approval of minutes and to move the Treasurer Report before Pay bills. Jennifer seconded the motion and motion carried. Marvin made a motion to approve the minutes of the February 25th meeting. Jennifer seconded the motion. Motion carried.

Marvin called the New Board to Order. Newly elected Supervisor Rich Steffen took his Oath of Office. Kevin Callies, Treasurer and Pam Kolseth, Clerk also took their oaths of office. Marvin will be the Chairman of the Supervisors. Pam handed out a list of Supervisor duties which will need to be reviewed by the Supervisors. 

Old Business: Lisa gave an update on responses from the Split Rock Heights development asphalt project: 75 yes to the $ 4000, 11 yes – want loan, 10 no – 1 return without either and 20 with no response. Eric Willadsen, Engineer was in attendance to review the proposed Split Rock Heights asphalt. He spoke about how the mail delivery could best be handled during the project. He mentioned there are approx. 40 situations which would involve the asphalt at the end of driveways with a possible tie-in and/or limit the distance to 8 feet. He also mentioned some street intersection drainage issues. All of these matters would need to be addressed when it came time for bids. The questions came up of whether Wildflower Circle was included and to drop Powderhouse Road (it belongs to the city of Sioux Falls.) Another discussion involved Gray Goose and Sierra Circle – also part of the Split Rock Heights development. Marv made a motion to authorize Eric to complete the design phase also for Gray Goose and Sierra Circle, and to drop design work for Powderhouse Road if it is confirmed to not be a Township road. Rich seconded the motion and motion passed. Lisa will mail letters to the homeowner’s on these streets to find out their desires of involvement. A resident inquired whether area businesses will financially contribute to the SRH repaving and whether they could be prohibited from traveling on the development road. It was explained that the roads are public, letters previously had been sent out requested they not travel on it, and that there has been no request for contribution noting they cannot be assessed as not directly adjacent to the roads proposed to be repaved.

New Business: A motion was made by Marv to appoint Rich Steffen and Marv Manifold to the canvassing board. Seconded by Rich. A motion was made by Marv to approve the official election results of 198 for Rich Steffen to 162 for Schmidtbauer, Pam Kolseth -318 for Clerk and Kevin Callies – 316 for Treasurer. Rich seconded and motion was approved.

Marv made a motion to advertise bids for gravel and dust control in the Argus & Brandon Journal on March 18th & March 25th to be opened at the April 14th meeting. Rich seconded the motion and motion passed.

Lisa was asked to prepare an appropriate use policy of Laptop for the Employee Handbook.

Resident’s concerns: A resident inquired of whether Dan Ridge is part of the township and whether his portion could be included in the SRH repaving project. This will be looked into. Wendy from Kim Circle explained of a culvert full of dirt. Marv said they would get a fire truck out to clean it. Todd Egge inquired if an individual could purchase a culvert from the township. Marv said they could. One resident shared that 26th will be repaved this year between Highway 11 and Six Mile Road. A resident from Pine Lake Hills asked assistance for their development to move forward with asphalt replacement and how they might incorporate that with their development funds. They had received a bid (did not know if it included engineering costs) but would want to have letters sent out similar to Split Rock Heights asking residents to help contribute to the project. 

Treasurer’s Report: The general fund and debit card balance as of 2-1-20 was $ 191,115. Deposits for February were General Fund $ 9,433, SD Alcohol Bev Fund $ 792, Front Foot Assessments $ 1,242 and Interest $ 18. February expenses were Payroll & Payroll Liabilities $ 3,849, Road Materials ($ 85), Professional Fees $ 4,372, Equipment & Vehicles $ 1,585, Repairs & Maintenance $ 73, Utilities & Phones $ 600, Insurance $ 20,671, SR Fire Department $ 32,500 and Admin & Other $ 2,204 for a total of $65,769. Expenses were greater than receipts by ($ 54,284.) This plus changes in A/P & P/R Liabilities of $ 949 for an ending balance of $ 137,780. This plus investments $ 1,130,054 and Savings held for Developments $ 574,033 for a total of $ 1,841,867. Rich made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.

Rich made a motion to pay bills with a second by Marv. Marv made a motion to adjourn with a second by Rich. The meeting was adjourned at 8:35 p.m. The next regular meeting will be held on March 31, 2020 at 7:30 p.m. Marvin gave the reminder of Equalization hearings next Monday, March 16th.

Pam Kolseth, Clerk

  

DRAFT MINUTES OF 2020 ANNUAL MEETING
Split Rock Township

March 3, 2020

The annual meeting of the electors of Split Rock Township, Minnehaha County, South Dakota, was held on Tuesday March 3, 2020 at 7:00 p.m. at the Split Rock Township Fire Department located at 7201 East Arrowhead Parkway, Sioux Falls, SD. The meeting was held in accordance with the notice published in the Sioux Falls Argus Leader and the Brandon Journal.

Present at the meeting were the township supervisors, Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present was Pat Knecht for Lisa Marso, Legal counsel, Kevin Callies, Township treasurer and Pam Kolseth, Township clerk together with 52 electors in the township. 

The meeting was called to order by Clerk Pam Kolseth. Following the Pledge of Allegiance, a motion was made by Pam Kolseth and seconded by Virgil Stensland to elect the following election judges: Pat Stensland, Dwayne Weichmann and Susan Johnson. Motion carried. A motion to select Monte Albertson as the moderator was made by Matt Staab and seconded by Linda Gallo. Motion carried. Don Winckler made a motion to accept the agenda as presented with a second by Phil Tooley. Motion carried.

Monte proclaimed the Opening of the Polls until 7:35 p.m. and commencement of election voting began. Ballots included one supervisor position: Jennifer Schmidtbauer or Rich Steffen. The treasurer Kevin Callies and clerk Pam Kolseth were unopposed.

Treasurer Kevin Callies reviewed the Annual Statement of Treasurer’s 2019 Accounts which included the General Fund with a beginning balance of $ 1,658,815.16 with receipts of $ 662,157.39 and disbursements of ($466,976.40) with a total cash balance at the end of the year of $ 1,853,996.l5. Don Winckler made a motion to accept the report with a second by Patty Peterson. Motion passed.

Kevin presented the Historical Financial Summary and 2021 Township Budget report. After some discussion and questions answered about the ambulance contract Don Winckler made a motion to accept the budget with a second by Mike Duffy. Motion carried. 

Chairperson Jennifer Schmidtbauer spoke about the supervisor’s activities during the year which included severe flooding issues on Maple and in Pine Lake Hills. Further eroding on 264th so the road remains closed. The supervisors worked with the engineer on estimates to re-asphalt Split Rock Heights, Pine Lake Hills and Mystic Meadows and have met with the patrons of those developments. A Community clean-up was held in May. Dust control and a better quality of gravel have helped the condition of the gravel roads. She thanked the township maintenance crew for the job they have done during this past year.

Joe Egge introduced himself as the new Split Rock Fire Department Chief. He reported they currently have 31 volunteer members and are always looking for new recruits. During the past year there were 110 calls and included some mutual aid with Brandon, Valley Springs & Harrisburg. There were 48 medical emergencies, 32 vehicle accidents and 3 water rescues. There were 2 structure fires, 2 grass fires and some electrical. He mentioned the Fire Department gets funding from Split Rock Township, some grants and the pancake feed. Needed items include new helmets at a cost of approx. $ 15,000 and a new tender truck which will be around $ 250,000. He offered the Fire Department to assist township residents with their burn piles in return of a donation (money or food). Another project is to replace the garage doors from the current 5 to 3 for safety measures. The pancake breakfast will be held on May 3rd from 8:00 a.m. until 1:00 p.m.

Pat Knecht gave the following report from our legal counsel – Lisa Marso. It includes working with the engineer on repaving Split Rock Heights, Pine Lake Hills and Mystic Meadows. Some legislative changes were introduced to the Legislature on elections, special benefits and front foot assessments. HB1144 was signed by the governor which affected elections. She has also looked into some bonding issues, updates to personnel contracts and FEMA reimbursements. A portion on Overlund Pass was vacated. Spook Road is currently closed. She worked on loan repayments for Hidden Valley and requests from the ambulance service.

The minutes of the 2019 annual meeting were made available to patrons. Don Winckler made a motion to approve the minutes with a second by Tim Nicolai. Motion carried.

Kevin Callies made a motion to lower the mill levy rate on property to .80 for 2021 down from .90 for 2020. R J Wright seconded the motion. There was discussion in regards to some property values in Split Rock Township increasing by 15% and how that might affect future county tax payments. The 2021 levy will be base +CPI + growth to the maximum allowed by law with the mill levy not to exceed .80 mills including the $ 65,000 for fire protection. Motion carried.

The township voters recommended the following front foot assessments on individual developments for the 2021 township levy:

County Gables/Ode’s $ 0.00, Hayes $ 0.00, Hidden Valley $ 0.00 Indian Hills $ 0.00, Iverson Crossing $2.00, Iverson Tract/Red Rock $ .80, Kim Circle $ 0.00, Mystic Meadows $ 2.00, O’Hanlon’s $ 1.00, Pine Hills $ .80, Pine Lake Hills $ 2.00, Pleasant View $0.40, Rollinger $ 2.00, Rowena $ .80, Skyview Circle $0.00, Split Rock Heights (Asphalt) $ 2.00, Split Rock Heights (Gravel) $ .40. A motion to approve these recommendations was made by Mark VanBurren with a second by Patty Peterson. Motion carried.

R J Wright made a motion to not assess any levies for: Additional fire protection, Snow removal reserve fund and Secondary road capital improvements. This was seconded by Patty Peterson. Motion carried.

A motion was made by Allan Hall to make expenditures for an amount greater than taxes levied up to a cap of $ 1,125,568. This motion was seconded by Tim Nicolai. Motion carried.

Tim Nicolai made a motion for the purchase of equipment costing more than $ 15,000 with a second by Patty Peterson. Motion passed.

A motion was made by Virgil Stensland to approve capital expenditures up to $ 750,000 for shop and land collectively and up to $ 1 million for development repaving projects subject to use of development funds. Motion was seconded by Mike Duffy. After more discussion the motion was amended by Linda Gallo and seconded by Alan Hall to increase the amount for development repaving projects to $ 1,853,996. Motion carried. 

Richard Funke made a motion for the cost of clean-up of weeds, grass or brush in the right-of-way shall be paid for by the township. Patty Peterson seconded and motion passed.

Sheila Agee made a motion for the cost of tree removal in the right-of-way of township roads be paid for by the township. This was seconded by R J Wright and motion passed.

Sheila Agee made a motion for the rate of compensation as follows: to increase the rate for the Treasurer from $ 600/month + $ 75/other meetings to $ 750/mo. + $ 75 /other meetings; Clerk at $ 400/mo + $ 75/other meetings. Supervisors at $100/meeting/road trip. Emergency work (not road trips) $ 25/hour. This was seconded by LuAnn Eidsness. Then a motion was made to amend the agenda (item p.) to determine the clerk’s rate of compensation by Virgil Stensland with a second by Sheila Agee. Motions carried. John Monahan made a motion to increase the Clerk’s pay from $ 400/month + $ 75/other meetings to $ 550/mo.+ $ 75/other meetings. Seconded by Mike Duffy. Motion carried.

Richard Funke made a motion to authorize the Supervisors to approve an expenditure for ambulance services up to $ 4,000 for 2021. This was seconded by Tim Nicolai. Motion carried.

John Monahan made a motion for the ratification and approval of all action of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2019. Patty Peterson seconded and motion passed.

No residents had any comments on the Township continuing to pay for dust control for all section line roads. Matt Staab brought up the community clean-up project and made a suggestion for residents to receive a coupon for the City landfill. By a show of hands a majority of the patrons agreed to this versus a Community Clean-up.

Jennifer made a motion to approve the assessment recommendations for the developments as was previously discussed with the exception of Hidden Valley to remain at $ 2.00. Matt seconded the motion. Jennifer and Matt voted “aye” – Marvin “nay.” Motion carried.

Matt made a motion to set caps for maximum yearly salary/compensation : Clerk $ 8,000, Treasurer $12,000 and Supervisors $ 10,000. Marvin seconded and motion passed.

A motion was made by Matt to approve the 2021 Split Rock Fire Department Budget request for $ 65,000. This was seconded by Marvin. Motion carried.

Matt motioned for the approval of Township road systems and designation of maintenance levels for roads within the system. (All secondary roads are full maintenance roads except the following which are minimum maintenance roads. Ledge Rock and East Dan Ridge and No Maintenance: 264th Street from 48252 264th St. to 48283 264th St. Marvin seconded and the motion carried.

A motion to approve legal newspapers of the Argus Leader and the Brandon Journal was made by Matt Staab with a second by Marvin. Motion carried.

Matt Staab made a motion for the approval of these depository banks. First Bank & Trust, First Nat’l Bank, U S Bank, Liberty Nat’l Bank, Plains Commerce Bank and Edward Jones. Marvin seconded and motion carried.

A motion was made by Matt for the redeposit of Certificates of Deposit. Marvin seconded this motion. Motion carried.

Matt moved October 1, 2020 as the date for right-of-way clearance with a second by Marvin. Motion passed.

Matt made a motion to approve membership in the Minnehaha County Ass’n. of Towns & Townships as well as for the State Association. Seconded by Marvin. Motion carried.

Matt made a motion for the ratification and approval of all actions of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2019. Motion was seconded by Marvin. Motion carried.

There were no bills to pay.

Monte Albertson announced the results of the tally of votes by the election judges. There were 353 votes cast: Jennifer Schmidtbauer received 156 and Rich Steffen received 197. Rich Steffen will serve as a Supervisor for a three year term. Kevin Callies, Treasurer and Pam Kolseth, Clerk are re-elected to their positions.

Allan Hall made a motion to adjourn with a second by Garry Peterson. The meeting was adjourned at 8:55 p.m. 

Pam Kolseth, Clerk

  

MINUTES FOR FEBRUARY 25, 2020 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, February 25, 2020 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the February 11, 2020 meeting with a second by Marvin. Motion carried.

Old Business: Lisa gave an update report of responses received for the Split Rock Heights asphalt project: 91 yes, 9 no, 1 return without either; 22 not returned. There is no clear street section saying no and rather support is throughout the development. Discussion was had about the $4,000 agreement and was based on the entire development being done in 2020 and deviations from that should not occur (such as only doing part of the development). With residents attending the meeting stating they would contact the remaining 22, the Supervisors agreed to contact the engineer to have the design plans drafted and get the project ready to bid, however, no decision about paving has yet been made. If the project is bid and a bid accepted the payments would be due most likely around June 1, 2020. Marvin will contact the engineer.

At the last meeting, the Split Rock Fire Department presented their 2021 Budget request of $ 65,000 – the same as the prior year. This will be voted on at the Annual Meeting. They also gave an updated bid for replacing/repairing the overhead doors at the Fire Department for around $ 34,000. This will be considered by the supervisors at a future meeting.

New Business: Pam handed out the Annual Meeting Agenda along with some informational handouts for discussion. The annual meeting will be held on Tuesday, March 3rd at 7:00 p.m. 

Pam announced the Equalization hearings will be held on March 16th at the Fire Station beginning at 7:00 p.m. If a homeowner wishes to make an appeal they need to get a form from Pam or the County, complete and return it to Pam by 5:00 p.m. on Thursday, March 12th. She will then contact patrons filing for a time slot to bring their appeal. 

Matt will get information to be able to discuss a Community Clean-up versus coupons from the landfill at the Annual Meeting.

Kevin added he had visited with our insurance carrier and asked they reassess the township shop just to make sure it is insured for the current or replaceable value.

Resident’s concerns: R J Wright inquired about a stop sign down at 267th and Hwy 42. Matt said he would call about it tomorrow. 

Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to adjourn. The meeting adjourned at 8:40 p.m. The next regular meeting will be held on March 10th.

Pam Kolseth, Clerk 

  

 MINUTES FOR FEBRUARY 11, 2020 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, February 11, 2020 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with the addition of the Split Rock Fire Department budget request. Marvin seconded the motion. Motion carried. Marvin made a motion to approve the minutes of the January 14th meeting with a second by Matt. Motion carried. Matt made a motion to approve the January 21st Special meeting minutes with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 1-1-20 was $ 154,395. Deposits for January were General Fund $ 37,284, Fire Fund $ 1,308, Front Foot Assessments $ 3,390, SD Alcohol Bev Fund $ 5,708 and Interest $ 4,513. January expenses were Payroll & Payroll Liabilities $ 11,542, Road Materials ($4,983), Professional Fees $ 1,377, Equipment & Vehicles $ 2,270, Repairs & Main. $ 685, Utilities & Phones $ 309, Admin & Other ($13) for a total of $ 11,187. Receipts were greater than expenses by $ 41,016. This plus interest on CD’s ($4,486) and changes in A/P and PR Liabilities $ 191 for an ending balance of $ 191,115. This plus investments $ 1,130,054 and Savings held for Developments $574,033 for a total of $ 1,895,203. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.

Old Business: Lisa reported the following on the petitions returned from Split Rock Heights residents to replace asphalt in their development: 1) 65 residents agreed to the project and payment of up to $4000 up front. 2) 5 residents agreed to the project with a 4 year payment plan of up to $ 4,000. 3) 6 residents are not in favor of the project and 4) 52 residents did not respond. After much discussion it was agreed a third letter be sent to the 52 residents whom did not respond and the 6 residents who said no to let them know how many positive responses were received; to also mention a payment plan for 4 installments with a 3% interest would be made available. A map will be created showing from whom the responses have been received. The request will be made to return the petition by February 25th. 

Lisa updated the status of the Legislative bills for Split Rock Township resolutions whom were sponsored by our Representative Tom Pischke. HB 1144 is about removing the voting requirement where the seat is unopposed. This has passed the committee and House and goes to the Senate for a vote on Wednesday, Feb. 12th. HB1150 is for asphalt roads only allowing up to $4.00/front footage to be annually assessed for maintenance/repair. This bill was deferred to the 41st day meaning it is killed. Lisa added that perhaps next year the bill could be introduced again and have it redefined for residents living in a paved development only. HB1151 was adopting a special assessment standard that the value of the benefit is no less than the contract price. This also was deferred to the 41st day (killed). We thank Rep. Tom Pischke for his help of introducing these bills. 

New Business: Representatives from the Split Rock Fire Department updated the Supervisors of their Budget needs for 2021. It includes a request from Split Rock Township of $ 65,000 - the same amount since 2018. During 2019 the Fire Department had asked the Township for assistance in replacing all of the garage doors. To date the project has not been done because more information was needed on what the plans were for the current location of the fire station with respect to the widening of Highway 42. Todd Egge now has confirmation the fire station will remain in its current location. The bid they presented is $ 34,078. This information will be considered prior to the Annual Meeting on March 3, 2020. There was also a conversation of the current phone situation and a bid for internet service for the Fire Station. This will be determined at a later date. The phone at the Fire Station is currently paid for by Split Rock Township.

The Supervisors were given a packet of information for the Annual Meeting which will be discussed in more detail at the next meeting on February 25th. 

Matt asked that we table the Bid Notices for Dust Control and Gravel until the March 10th meeting.

A resident from Pine Lake Hills inquired about the funds held for their development and what the procedures were for getting bids done to repair/replace the asphalt in their development. Matt offered the Supervisors assistance following the Annual Meeting as the resident indicated the project was in its infancy and that meeting could be set after the Annual Meeting.

Another resident of Split Rock Heights wondered if copies of the letters sent to SRH residents could be posted to the Website. The Supervisors will have the website updated if it can be done.

Pam announced there will be Absentee voting prior to the Annual Meeting to be held at the Split Rock Fire Station on Saturday, February 29th from 11:00 a.m. until 2:00 p.m. Candidates for Supervisor are Jennifer Schmidtbauer and Rich Steffen. Unopposed for Treasurer – Kevin Callies and unopposed for Clerk – Pam Kolseth.

Matt made a motion to pay bills with a second by Marvin. Motion carried. Marv made a motion to adjourn with a second by Matt. The meeting adjourned at 9:15 p.m. The next regular meeting will be on February 25, 2020 at 7:30 p.m. 

Pam Kolseth, Clerk

REMINDER : The Annual Meeting will be held on Tuesday, March 3rd at 7:00 p.m. 

   MINUTES FOR JANUARY 21, 2020 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

JANUARY 21, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, January 21, 2020 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda, with a second by Marvin. Motion carried. 

Business:  Matt made a motion to approve Resolution 20-02 regarding Overlund Pass, with a second by Marvin. Motion carried. 

Split Rock Heights (SRH): As to the SRH development, the Supervisors discussed that if there is not sufficient agreement by the residents for payment of the paving costs, then most likely the project will need to be done in sections, which increases the costs, will take 5 to 10 years, will cause additional wear and tear on new paved sections to get to the other areas, and which was not recommended by the engineer. They also conveyed that they may support utilizing some general Township funds in an amount to later be determined if the project goes forward. The Supervised requested input from the residents. About 50 residents were in attendance. The majority supported replacement of asphalt of the entire development with each residence paying the same amount, which is currently projected at $4000. A few residents expressed preference to not pave the entire area discussing the cost and their perception that not every road needs complete replacement. The Supervisors directed Lisa Marso to send the SRH residents a letter informing them that their responses to payment of the $4000 cost needs to be received by the Township by Feb. 10th so that the Supervisors can ascertain if sufficient support for repaving the entire development exists and, if so, bids be timely advertised to obtain a more beneficial bid. The Supervisors also directed the website be updated to contain updates on who has responded so residents can visit with those who may have not yet responded so they have the opportunity to provide input. The Supervisors will again consider the matter at the Feb. 11th meeting. 

Marv made a motion to adjourn the meeting with a second by Matt. The meeting was adjourned at 8:20 p.m. The next meeting will be on Feb. 11that 7:30 p.m.

Pam Kolseth, Clerk

  

MINUTES FOR JANUARY 14, 2020 

SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP
 

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, January 14, 2020 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold & Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of December 10, 2019 with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 12-1-19 was $ 237,884. Deposits for December were General Fund $ 16,698, Fire Fund $ 4,091, Front Foot Assessments $ 6,279 and Other – Permits & Proceeds $ 200. December expenses were Payroll & Payroll Liabilities $ 11,470, Road Materials ($ 6,906), Contracted Services $ 2,366, Dust Control $ 4,423, Professional Fees $ 6,410, Equipment & Vehicles $ 2,864, Repairs & Maintenance $ 1,081, Utilities & Phones $ 1,342, Insurande $475 and Admin & Other $ 377 for a total of $ 23,904. This plus interest $ 26, Sale of Equipment $ 3,000, Development Savings transfer ($88,817) and changes in A/P and P/R Liabilities ($1,064) for an ending balance of $ 154,395. This plus investments $ 1,125,568 and Savings held for Developments $574,033 for a total of $ 1,853,996. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.

Old Business: Matt made a motion to purchase a John Deere Tractor for $ 145,342.28. Marvin seconded the motion. There was no discussion and motion carried. 

New Business: Jennifer made a motion to approve the Personnel policy which was updated by Lisa. Matt seconded the motion and motion carried. Matt made a motion to approve the Resolution 20-01 which addresses a FEMA pay policy. This was seconded by Marvin. Motion carried.

FEMA Report – Kevin has signed and submitted all paperwork to FEMA. He is still awaiting a denial from them for 264th Street. Once he has received that in writing an appeal can be made. Joe and Amanda Barton were present; Amanda stated vehicles are not going around the barricades and they are able to safely access their driveway.

As of today – we do not yet have a legislative sponsor for the three resolutions which were approved by the S D Towns & Townships annual meeting to be filed with the Legislature. Patron Greg Johnson has agreed to get in contact with our local legislators for their assistance to file these resolutions. 

Pam mentioned a notice to file is published in the Argus & Brandon Journal on January 8 & January 15 to give notice for one supervisor (3 year term) one clerk (1 year term) & one treasurer (1 year term). It is also on our website. All petitions must be turned in by February 7th.

SPECIAL NOTICE: A special meeting will be held on Tuesday, January 21, 2020 at 7:30 p.m. at the Split Rock Fire Station for all Split Rock Heights residents. The agenda to include: Discuss payment plans for asphalt replacement.

Resident’s concerns: Dick Funke asked whom to contact for assistance in sanding and cleaning ditches. The supervisors will take these calls and forward to Lonnie. Linda Gallo offered “good job on the snow removal efforts”.

Joe Egge introduced himself as the new Split Rock Fire Department Chief. He asked permission to make use of the Township equipment if and when needed. The Supervisors said they would coordinate such use with Township employees. 

Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to adjourn. The meeting was adjourned at 8:15 p.m. The next regular meeting will be held on February 11, 2020 at 7:30 p.m.

Pam Kolseth, Clerk

  

 MINUTES FOR DECEMBER 10, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

DECEMBER 10, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, December 10, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold & Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Marvin made a motion to approve the Agenda with the addition of Edward Jones under new business. The motion was seconded by Jennifer. Motion carried. Marvin made a motion to approve the minutes of the November 12, 2019 meeting with a second by Jennifer. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 11-1-19 was $ 78,706. Deposits for November were General Fund $ 92,689, Fire Fund $ 22,499, SD Alcohol Bev Fund $ 5,792, Front Foot Assessments $ 41,379 for a total of $ 162,360. November expenses were Payroll & Payroll Liabilities $4,347, Road Materials ($3,525), Contracted Services $ 550, Equipment & Vehicles $ 1,264, Repairs & Maintenance $ 1,136, Utilities & Phones $ 279, Insurance ($1,173) Admin & Other $ 69 for a total of $2,946. Receipts were greater than expenses by $ 159,413. This plus interest $ 21 and changes in A/P & P/R Liabilities ($255) for an ending balance of $ 237.884. This plus investments $ 1,124,811 and Savings held for Developments $ 484,768 for a total of $ 1,847,464. Marvin made a motion to approve the treasurer’s report with a second by Matt. Motion carried.

Old Business: Kevin presented a handout of claims turned in to FEMA for spring flooding for their consideration of payment. Kevin estimates we will receive 75% of $ 57,322.91 = $ 42,992.18. FEMA has indicated it anticipates issuing a denial for funds for 264thStreet. Kevin has requested a written decision and if received, an appeal can be filed. Discussion also occurred about establishing a policy for hourly elected official work related to FEMA projects to better obtain reimbursement of official’s hours.

Kevin attended the annual convention of the SD Town & Townships in Aberdeen. He stated all three resolutions passed through their committee. Kevin answered questions in their discussion of these resolutions. Lisa will now contact our state legislators for sponsors on the resolutions. Also discussed were some proposed changes in the rules and policies of the bond program. He spoke about the need for Townships to maintain culvert records. He mentioned the DOT has loan programs available. 

Our thanks to Kevin for his work with FEMA on behalf of Split Rock Township and for attending the state convention. 

Jennifer brought up the SRH and PLH asphalt replacement in those developments for discussion. Linda Gallo asked if it were possible to send out a letter to the residents of Split Rock Heights to inform them of the options. It was decided to schedule a meeting for those residents on January 21, 2020 at 7:30 p.m. Lisa will draft a letter to inform SRH residents of the options and give notice of meeting.

New Business: Marvin said a committee including R J Wright, Dick Funke, Lonnie and himself will meet to discuss the purchase of a new tractor and to identify what would serve the township best.

Kevin spoke with the Supervisors about starting an investment account with Edward Jones (Todd Neuberger – Representative agent) to include the Savings held for Developments. This balance is well over $ 550,000 and will earn a higher interest and yet be available if needed. 

Resident’s concerns: Linda Gallo inquired about when we had the last snow if the maintainers could get out to move the snow off the roads before it gets packed down and turns to ice. The ice then causes the township to bring out sand. The Supervisors listened to her concern and will visit with Lonnie on it. 

Dick Funke asked if Ledge Rock will again be closed this winter. The supervisors asked him to notify them when the time is right.

Matt made a motion to pay bills. Marvin seconded it and motion passed. Matt then made a motion to go into executive session for a personnel issue at 8:35 p.m. Matt motioned to come out of executive session and to adjourn the meeting at 8:45 p.m. The next meeting will be held on January 14, 2020 at 7:30 p.m.

Pam Kolseth 

Clerk

  

 MINUTES FOR NOVEMBER 12, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

NOVEMBER 12, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, November 12, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with the addition of Old Business: 5) Update on FEMA with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the October 29,, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 10-1-19 was $ 56,146. Deposits for October were General Fund $ 45,948, Fire Fund $ 1,489, Front Foot Assessments $ 2,368, Permits and Proceeds $ 75. October expenses were Payroll & Payroll Liabilities $ 5,846, Road Materials $ 14,074, Contracted Services $ 5,376, Professional Fees $ 1,322, Equipment & Vehicles $ 1,305, Repairs and Maintenance $ 365, Utilities & Phones $ 305, and Admin & Other $ 64 for a total of $ 28,656. Receipts were greater than expenses by $ 21,225. This plus interest of $17, changes in A/P & P/R Liabilities of $1,319 for an ending balance of $ 78,706. This plus investments of $ 1,119,359 and Savings held for Developments $ 484,748 for a total of $ 1,682,813. Matt made a motion to approve the treasurer’s report with a second by Marvin. Motion carried.

Old Business: Lisa said she had spoken with engineer Eric Willadsen on the proposed Asphalt in the Split Rock Heights, Pine Lake Hills and Mystic Meadows developments. Eric stated on his recent inspection of the roads, in Mystic Meadows there were two large gravel areas that need at least $ 10,000 of repairs but repaving of the entire development could wait a few years. In Pine Lake Hills (approx. cost of $ 656,000) Eric stated it would be least expensive to do the project in 1 phase, but it could be done in 2 or 3 phases noting the cost with each successive phase would increase by at least $ 20,000 plus inflationary construction/materials cost. He likewise stated the same phasing costs for Split Rock Heights project (approx. cost of $ 840,000) which he stated could be done in 2 to 3 phases.

Lisa spoke about a Bond issue which could be proposed at either the Township’s Annual Meeting or a Special Meeting called and would have to be approved by 2/3 of those in attendance. One of the specifications required of a bond is for the Township to have tax payments sufficient for bond payments.

The following three resolutions to request Legislative changes in January were discussed and approved as follows: Resolution # 1 – No vote required if a person runs unopposed for an elected office. Matt made a motion to approve with a second by Marvin. Motion carried. Resolution # 2 – Special Assessments – to reflect the total benefit is the total cost of the project. Matt made a motion to approve with a second by Marvin. Motion carried. Resolution # 3 – FFA – to increase the current cap of $ 2.00 per front foot for asphalt roads to $ 4.00 (the actual amount to be set at the Township’s annual meeting) and extend to properties 300 feet of the road. Matt made a motion to approve with a second by Marvin. Motion carried. As noted, for any resolution to have any impact, the laws need to first be changed.

A discussion was held about the purchase of a new tractor. Marvin made a motion to approve up to $150,000 for such purchase after more information is obtained. Matt seconded the motion and motion carried.

A discussion was had about employee compensation when emergencies come up. Matt made a motion to establish a call-in policy setting so that if an employee is called in to begin work after the 7:00 a.m. to 5:00 p.m. Monday – Friday period, then the employee will receive $ 100 plus time-and-a half for the actual hours worked. Discussion was had that the policy would apply to things such as snow removal, icy roads, flooding, etc. Marvin seconded the motion. Motion carried.

Kevin updated the supervisors and residents about the meeting with a FEMA representative about the following: 1) Maple flooding from April 1st. He was asked to turn in pay hours, equipment use and materials. The township should receive 75% Federal funding and 10% State funding. 2) 264th Street – FEMA is requesting an engineer design along with an enviromental evaluation in order to proceed. Matt made a motion to hire engineer Eric Willadsen for the engineer design needed. Marvin seconded the motion. Motion carried.

New Business:  No action was taken after a discussion on the need of a computer for the Treasurer.

A question about the maintenance of River Bluff Road and Riverview and whether we needed an agreement with the city of Sioux Falls on who should do what. The Supervisors agreed the Township would take care of the maintenance. Lisa will send the city of Sioux Falls a letter with regards to this issue. 

Matt brought up that he would prefer giving residents coupons from the city landfill instead of having a community clean-up next May. This will be discussed more in the future.

Resident’s concerns: Two residents who reside on 23rd Street and Shafer Drive in the Split Rock Development and currently have gravel roads inquired of the steps to take if they would want to asphalt their roads. They had discussed with some of the residents prior to the meeting. Lisa outlined the following options: 1) They could do it on their own once they had the township specs and 2) They could enlist the township to hire the engineer, get bids and contract the project which would need to be paid by the residents involved. 

Patty Peterson of 9020 E 33rd Street mentioned in her neighborhood the posts (identification) are being either pulled out or hit. Matt said he would have Lonnie check it out and replace them.

Julie Benz dicussed the branches that are in the right of way on Dan Ridge. Marvin made a motion to hire someone to trim the branches. Matt seconded the motion. Motion carried.

Gene Wibben inquired about the pot holes and grading on 38thStreet. Matt will talk to Lonnie about this. 

Matt made a motion to pay bills with the exception of payment to Jay Leibel. Marvin seconded the motion. Motion carried. Matt made a motion to adjourn the meeting with a second by Jennifer. The meeting was adjourned at 9:10 p.m. The next meeting will be on Dec. 10th at 7:30 p.m.

Pam Kolseth, Clerk

  

 MINUTES FOR OCTOBER 29, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
OCTOBER 29, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, October 29, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Matt Staab and Marvin Manifold. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. Chairperson Jennifer Schmidtbauer was absent.

Matt called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Marv made a motion to approve the Agenda with a second by Matt. Motion carried. Marv made a motion to approve the minutes of the October 8, 2019 meeting with a second by Matt. Motion carried.

Special guests in attendance at tonight’s meeting were our District 25 – S D Legislators: Jon Hansen and Tom Pischke both of Dell Rapids. 

Old Business: Matt turned the meeting over to our Legal counsel Lisa Marso who went through the following resolutions 1) Voting Resolution – the current statutes still require an election even if all the positions are unopposed at the township’s annual meeting. 2) FFA Resolution – to increase the current cap of $ 2.00 per front to something higher (at the annual meeting Township residents would continue to vote for the actual amounds up to the new cap); it was last changed from $ .80 to $ 2.00 in 2013, and 3) Special Assessments – to also include for townships the ability to assess according to the special benefit of the local improvement to which all expenses be included. 1 and 3 would mirror the changes already made for municipalities. Lisa entertained comments and questions on each of these with our legislators and those patrons present. The procedure to move these forward to the legislative process if approved includes submitting them to the SD Towns and Townships at their annual meeting in December and finding a Legislative sponsor. These resolutions will have to be voted on at the next meeting on November 12, 2019. 

Lisa then covered a summary of information with estimates and possible avenues of funding.  It may have to be a combination because of the high costs involved. The handout identified some different scenarios and brought forth many more questions and discussion and included many questions on how to create an equitable solution where front footages and property values greatly differ with properties in the same development, and questions about to what extent the Supervisors may allocate general funds to the project. 

Discussion was had about patching in Split Rock Heights & Mystic Meadows and a bid for each project from Myrl & Roys. Marvin made a motion to approve spending up to $ 25,000 for work needed in Split Rock Heights with a second by Matt. Motion carried. Marvin then made a motion to approve spending up to $ 40,000 for patching in Mystic Meadows with a second by Matt. Motion carried. One comment made was to be sure they blend the patches.

Culvert repair on Oak Road is tabled for discussion at the November 12th meeting. 

New Business: The S D Town & Townships Annual Meeting will be held in Aberdeen on Dec. 4 & 5th. 

Marvin made a motion to pay bills with a second by Matt. Marvin then made a motion to adjourn with a second by Matt. The meeting was adjourned at 9:00 p.m. The next monthly meeting will be on November 12, 2019 at 7:30 p.m. We would like to thank our legislators Jon and Tom for their attendance. They are our link to Pierre and we wanted to share with them the concerns facing our township. We also appreciate our residents for their attendance and conversations.

Pam Kolseth, Clerk 

   MINUTES FOR OCTOBER 8, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
OCTOBER 8, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, October 8, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Legal counsel and Pam Kolseth, Clerk. Treasurer Kevin Callies was absent.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the September 10, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 9-1-19 was $ 103,449. Deposits for September were General Fund $ 1,155, Fire Fund $283, Front Foot Assessments $ 592, Permits & Proceeds $ 75. September expenses were Payroll & Payroll Liabilities $11,018, Road Materials $ 2,049, Professional Fees $ 687, Equipment & Vehicles $ 1,621, Repairs & Maintenance $ 1,062, Utilities & Phones $ 345, and SR Fire Department $ 32,500 for a total of $ 49,281. Expenses were greater than receipts by ($47,176). This plus interest $ 20, changes in A/P & P/R Liabilities ($148) for an ending balance of $ 56,146. This plus investments of $ 1,119,359 and Savings held for Developments $484,690 for a total of $ 1,660,195. Matt made a motion to approve the treasurer’s report with a second by Marvin. Motion carried.

Public Hearing to Vacate a HIGHWAY regarding South Overlund Pass. A petition to vacate a 100 foot section along South Overlund Pass was filed on June 26, 2019. A hearing date of October 8, 2019 was set. Notice of a public hearing was published. Matt made a motion to pass the petition to vacate a 100 foot portion of property abutting 1500 S Overlund Pass. Marvin seconded the motion. There were no opponents and the motion carried.

Old Business: Jennifer identified the ongoing quest to replace the asphalt in the Split Rock Heights, Pine Lake Hills and Mystic Meadows developments. Lisa spoke of the options to fund this project: 1) with township funds; 2) through front foot assessments which are currently capped at $ 2.00 per foot; 3) through residents directly paying as done in other developments (e.g. Hidden Valley); and 4) doing a Special Assessment through the statutes (which could be done now or wait to see if we can get the Legislature to provide some updates regarding the process on special benefit to the property owners based on property values or otherwise). There was a lengthy discussion about these options and how best to accomplish the funding of this project. Prior to the next meeting Marvin will meet with Myrl & Roy’s to identify any short term needs to fix and/or patch before winter. Jennifer will send an invitation to our Legislators to come to the Oct. 29th meeting to discuss Legislative updates. 

Matt said he, Kevin & Lonnie had met with a FEMA representative on October 1st about 264th Avenue. Other than measurements, photos and other data collected at the visit the FEMA representative could not give any indication of what type of reimbursement the township might expect to receive.

Lisa was given the task of drawing up the following resolutions before the Oct 29th meeting for possible legislative action: 1) Township Elections (unopposed)- Current statute still requires an election even if all positions are unopposed) 2) Front Foot Assessments – To increase the current cap of $ 2.00 per front foot to something higher(Township residents would still set the actual amount though); and 3) Assessments made by property values within a development. 

Matt led a discussion about Arrowhead Parkway being annexed into the city of Sioux Falls and that included was a 6 acre parcel in which a private party would like to build a “barn venue”. Safety issues involving the township roads and also the traffic onto Highway 42 were of great concern. A future City of Sioux Falls Planning & Zoning meeting will be held on Oct 15 at the Carnegie meeting room with another scheduled for November 5th.

Resident’s concerns: Jacob J. from 48250 264thSt mentioned he would like to have some barricades moved. Allen Hall at 2200 Indian Hills Trl mentioned some concrete needed to be removed from the ditch and also some holes filled. Wendy Romrell from 48181 Kim Circle described some potholes from 482nd onto Highway 42 needed attention. 

Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to go into executive session at 8:45 p.m. under SDCL 1-25-2(3) (legal counsel communication re legigation). Matt made a motion to come out of executive session at 9:05p.m. at which time the meeting was adjourned. 

The next meeting will be on Tuesday, October 29that 7:30 p.m. Hopefully we will have some of our legislators present and a good representation of our patrons. 

Pam Kolseth, C

  

SEPTEMBER 10, 2019 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

SEPTEMBER 10, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, September 10, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the August 13, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 8-1-19 was $ 139,076. Deposits for August were General Fund $ 11,380, Fire Fund $ 380, and Front Foot Assessments $ 912. August expenses were Payroll & Payroll Liabilities $ 12,165, Road Materials $ 10,547, Dust Control $ 21,479, Professional Fees $ 380, Equipment & Vehicles $ 689, Repairs & Maintenance $ 610, Utilities & Phones $306 and Admin & Other $ 163 for a total of $ 46,339. Expenses were greater than receipts by ($33,668). This plus interest $ 42, changes in A/P and P/R Liabilities ($2,002) for an ending balance of $103,449. This plus investments of $ 1,119,359 and Savings held for Developments $ 484,626 for a total of $ 1,707,434. Marvin made a motion to approve the treasurer’s report with a second by Matt. Motion carried.

Old Business: Jennifer led the discussion of Split Rock Heights, Pine Lake Hills and Mystic Meadows by asking what needs to be done going into winter. Are there areas in which patches need to be repaired? It was decided that any temporary fix would be a waste of funds. Employee Lonnie stated he has had good luck with using crushed gravel is some of these bad areas. He will contact the Brandon School busing office to inquire when they will not travel through some of the developments due to road break-ups. 

Lisa spoke about the statute which allows for special assessment which spells out it is for the purpose of a special benefit to the property owners. In order to assess the property owners, the Township would need to be able to establish what the “special benefits” is. A possible way to do this is to hire an expert to determine the amount per owner. There would be considerable cost in doing so. Additionally, property owners have the ability to challenge any resolution, which could lead to lengthy and costly litigation. Additional issues exist of obligating future supervisors, as well as even if not timely challenged there could be a challenge to the scope of authority of supervisors. 

Eric from Willadsen Engineering was asked to add to his original engineer’s estimate what the cost would be according to property values in the developments. The supervisors also asked him to figure out the cost of turning the asphalt roads back to gravel. Another option for payment is by having the legislature approve a measure to assess by property values. This would take some time in how the procedure works and when it could be available for funding.

Eric said 264th Street needs to remain closed for safety reasons. He said it has become much worse to the east of Barton’s driveway. Lisa said she would look in to what the township’s liability was in this case. Nothing further was decided.

Jeff Weisenbach approached the Supervisors about vacating a 100 foot portion of road abutting his property at 1500 S Overlund Pass in order to build a garage. He turned in a petition for the request.

Matt made a motion to set a hearing for the Vacated Property at the next regular township meeting on October 8, 2019. Marvin seconded the motion and motion carried. There will be a notice of the hearing published in the newspaper.

Ryan Brower – a contractor – asked for barricades to be removed on River Bluff Road in order for a newly constructed home to have access for the driveway. Matt made a motion to open River Bluff Road 100 feet to the south of 2900 S River Bluff Road and to also allow for a turnaround space for township equipment. Marvin seconded the motion. Motion carried.

Employee Lonnie Cahoy approached the Supervisors about the purchase of a John Deere 6155 M Cab Tractor – priced at $ 116,655.99. There was much discussion about the tractor – what it would be used for – blade attachments, etc. Matt made a motion to approve the purchase up to $ 130,000.00 for a new tractor contingent on finding the right blade and size of the blade to be attached. Jennifer seconded the motion. Motion carried.

Jennifer made a motion to surplus the existing water truck with a second by Marvin. Motion carried.

Resident’s concerns: Patty Peterson of 9020 E 33rd Street mentioned she attended a meeting on September 3rdin which Arrowhead Parkway was annexed into Sioux Falls. She also mentioned another parcel directly south of the FOP building on Highway 42 was annexed in which the owner’s want to build a barn venue. Another meeting will be held on October 2nd for rezoning the property. 

She also mentioned she was going to call the County (traffic control) to report speed limit violations on River Bluff. 

Julie Benz of 6500 Dan Ridge mentioned shrubs are blocking the view of the emergency house number signs alongside of 26thStreet. She said there are trees needing to be trimmed before winter in the right-of-way and has concerns for garbage trucks and emergency vehicles access. 

Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to adjourn with a second by Jennifer. The meeting was adjourned at 9:50 p.m. The next meeting will be held on October 8, 2019 at 7:30 p.m.

Pam Kolseth, Clerk

   MINUTES FOR AUGUST 13, 2019 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

AUGUST 13, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, August 13, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the July 9, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 7-1-19 was $252,759. Deposits for July were General Fund $ 29,835, Fire Fund $ 477, SD Alcohol Bev Fund $ 4,742, Front Foot Assessments $3,039, Permits $75. July expenses were Payroll & Payroll Liabilities $ 9,084, Road Materials $ 8,032, Dust Control $ 27,504, Professional Fees $ 938, Equipment & Vehicles $ 1,388, Repairs & Maintenance $1,233, Utilities & Phones $ 328 and Admin & Other $ 291 for a total of $ 49,068. Expenses were greater than receipts by ($10,900). This plus interest $ 68, a CD transfer ($105,000) and the changes in A/P and P/R Liabilities $ 2,149 for an ending balance of $ 139,076. This plus investments $ 1,119,359 and Savings held for Developments $ 484,556 for a total of $ 1,742,992. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.

Old Business: Jennifer had spoken with engineer Eric Willadsen of the proposed asphalt replacement for the developments of Split Rock Heights, Pine Lake Hills and Mystic Meadows. Jennifer shared a development map for Split Rock Heights in which Eric had broken it into three different phases. Jennifer inquired of the residents at the meeting whether they thought it should be broken up as outlined or what their thoughts were. Gregg Johnson shared he thought more importantly the patrons would like to know what their costs would be and how to pay for it. Treasurer Kevin said he and Clerk Pam had a discussion with the SDT&T association attorney Jay Leibel. He referenced SD Statute 31-13-46 as a possible avenue to do a special assessment of all the landowners by using property values. Pam has put together the total property value for each of these developments. There is still a question within the Split Rock Heights development about Gray Goose Circle and Sierra Circle which were not included in Eric’s original engineer’s estimate. Jennifer stated Eric will be at our next meeting on September 10th and she will ask our attorney, Lisa Marso to attend in order to get a timeline of more specific details in place for all of these projects to move forward.

Pam asked to have some discussion about overweight permits. She had been asked by a concerned patron about moving heavy equipment through their development and how to find out if they in fact had an overweight permit to do so. The permit is located on the Township’s website. They must obtain a permit from one of the supervisors after which it would go to our Treasurer with payment. The weight limit of six ton applies to all of the developments with asphalt roads. There was a discussion with regards to garbage haulers, etc. Marvin also mentioned that a spring load limit restriction be made for three tons. This is information we need to share with the township patrons on our website. If you have further questions or concerns, please contact one of the supervisors.

Darren Blair of 9000 E 41st Street asked about closing the northbound intersection of S. River Bluff Road and 41ststreet. He mentioned it is very steep and not safe. Matt said he would inquire with our attorney about the best way of closing it off to the public.

There was some discussion on 264th Street. Joe Barton whose driveway is affected still has some questions for engineer Eric on this situation. 

Jennifer mentioned an overweight sign needed to be posted in Mystic Meadows.

Marvin made a motion to pay bills with a second by Matt. Motion carried. Marvin made a motion to adjourn with a second by Matt. The meeting was adjourned at 8:40 p.m. The next meeting will be held on Tuesday, September 10th at 7:30 p.m.

Pam Kolseth, Cle

  

MINUTES FOR JULY 9, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

JULY 9, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, July 9, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the June 11, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 6-1-19 was $ 291,571. Deposits for June were General Fund $ 18,353, Fire Fund $ 4,259, Front Foot Assessments $ 7,442, Other – Permits & Proceeds $ 650. June expenses were Payroll & Payroll Liabilities $ 13,862, Road Materials $ 7,325. Dust Control $ 40,586, Professional Fees $ 225, Equipment & Vehicles $ 3,301, Repairs, Maintenance $ 23, Utilities & Phones $ 343 and Admin & Other $ 3,855 for a total of $ 69,519. Expenses were greater than receipts by (38,814). This plus interest $ 97 and changes in A/P and P/R Liabilities ($ 95) for an ending balance of $ 252,759. This plus investments $ 1,008,960 and Savings held for Developments $ 484,465 for a total of $ 1,746,185. Marvin made a motion to approve the Treasurer’s Report with a second by Matt. Motion carried.

Old Business:  Matt has been in discussion with the Bartons about 264th Street along with engineer Eric Willadsen. The cost estimate comes in at $ 441,644 which is for just a 1/8 mile. A question of a land trade with a neighbor is a”no.” The big question still remains as to do only what is needed for the Bartons to be able to get into their property and keep the other part closed. Matt will continue discussions with the Bartons and the engineer.

Marvin has spoken with engineer Eric Willadsen about the culvert on Oak. Marvin thought we will get a bid within the next few weeks. Kevin mentioned the county might assist with the cost of the culvert. One of the residents asked whether the road would remain open while the work was being completed because it is the only access for the residents.

A lengthy discussion was held about the asphalt work needed in Split Rock Heights, Pine Lake Hills and Mystic Meadows. The supervisors would like to move forward with this. Marvin agreed to visit with Eric, the engineer on what approach to take to at least make some steps forward. Perhaps this project could start by using the funds which are currently available in their development funds and later decide how to account for the rest of the project.

Matt said most of the dust control has been completed with the exception of Rollingers and 38th Street.

Resident’s concerns: Dick Funke said Ledge Rock needs gravel and a stop sign at the intersection. There was also a concern about rebuilding the shoulders on Maple Street.

Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to adjourn. The meeting was adjourned at 8:50 p.m. The next meeting will be on August 13, 2019 at 7:30 p.m.   Pam Kolseth, Clerk

   MINUTES FOR JUNE 11, 2019 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

JUNE 11, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, June 11, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the May 14, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 5-1-19 was $ 56,045. Deposits for May were General Fund $103,662, Fire Fund $ 25,389, SD Alcohol Bev Fund $ 5,068, Front Foot Assessments $ 45,833 and Interest $ 7,352. May expenses were Payroll & Payroll Liabilities $ 7,431, Road Materials $ 28,996, Contracted Services $ 2,589, Professional Fees $ 2,096, Equipment & vehicles $ 5,421, Repairs and Maintenance $ 247, Utilities & Phones $ 397 and Admin & Other $ 379 for a total of $47,556. Receipts were greater than expenses by $ 139,748. This plus interest of $ 64, a CD transfer of $97,249 and changes in A/P and P/R Liabilities ($ 1,535) for an ending balance of $ 291,571. This plus investments $ 1,008,960 and Savings held for Developments $ 484,378 for a total of $ $ 1,784,910. Marvin made a motion to approve the treasurer’s report with a second by Matt. Motion carried.

Old Business: Matt reported the cost estimate for 264thStreet at $ 440,160. He mentioned he could not tell if this included the road being moved. He will meet with Eric Willadsen (engineer) and the Bartons to go over some options as it involves their driveway. 

Jennifer expressed the Community Clean-up on May 18th was pretty smooth. She recorded about 133 vehicles and overall the supervisors thought it went well. There may be weren’t as many as last year however, the weather may have had something to do with it. Kevin reported the total cost to date at $ 4143.

New Business: Kevin has contacted the South Dakota Town & Townships about possible funding options for asphalt replacement in some of our developments. The front foot assessment is available but with a cap of $ 2.00 per front foot. The current statutes do not allow any other options. The supervisors will have our legal counsel draw up some resolutions which could be presented at the SD Towns & Townships annual meeting in December for possible changes in state statute that would have to be approved by the Legislature. 

Resident’s concerns: Patty Peterson brought up the intersection at 33rd Street & River Bluff Road is in need of some gravel. Because the school bus turns at that point and then backs up it creates a lot of wear and tear in that area. The supervisors will take a look at it.

Gregg Johnson inquired about weed control on the west side of Veteran’s Parkway. It is believed this might be a question for the city of Sioux Falls. There was also a discussion about spraying in general. The township does not actively spray unless there is a problem area.

Kevin Gallo inquired about the areas in Split Rock Heights, Pine Lake Hills and Mystic that are in need of some repairs before future determination of a total replacement (SRH & PLH) can be made. Marvin said he and Eric Willadsen (engineer) could prioritize a list of these areas and get some estimates for repair.

Matt made a motion to pay bills with a second by Marvin. Motion carried. Marvin made a motion to adjourn the meeting with a second by Jennifer. The meeting was adjourned at 8:30 p.m. The next meeting will be on Tuesday, July 9, 2019 at 7:30 p.m.

Pam Kolseth, Clerk

  

 MINUTES FOR MAY 14, 2019 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

MAY 14, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, May 14, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk. Supervisor Marvin Manifold was absent.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with an addition of the next steps for SRH & PLH under old business. Jennifer seconded the motion. Motion carried. Matt made a motion to approve the minutes of the April 9th & April 23rd meetings with a second by Jennifer. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 4-1-19 was $ 11,539. Deposits for April were General Fund $ 52,973, Fire Fund $ 2,556, and Front Foot Assessments $ 5,841. April expenses were Payroll & Payroll Liabilities $ 7,717, Road Materials $ 12,349, Professional Fees $ 677, Equipment & Vehicles $ 1,386, Repairs & Maintenance $ 27, Utilities & Phones $ 615, Insurance ($4,638), and Admin & Other $ 384 for a total of $ 18,516. Receipts were greater than expenses by $42,854. This plus interest of $ 21 and Changes to A/P and P/R Liabilities $ 1,630 for an ending balance of $ 56,045. This plus investments $ 1,106,365 and Savings held for Developments $ 484,287 for a total of $ 1,646,697. Matt made a motion to approve the Treasurer’s Report with a second by Jennifer. Motion carried.

Old Business: Matt presented on overview map of 264thStreet and pointed out the problem areas. There are about 1,000 feet of eroded roads with hairline cracks from all of the recent flooding. He has met with the homeowners, GF&P and the engineer. The engineer estimates the project would be well over $300,000 and possibly $ 500,000 in cost to make repairs in order to re-open the road again. The supervisors will continue their discussion with the engineer and further define the costestimates.

Jennifer outlined there are some very bad break-ups in the asphalt in Mystic Meadows, Pine Lake Hills and in Split Rock Heights. The supervisors will identify these certain areas and find a solution or at least a temporary fix until these projects can be bid and the work done. Contractors are in high demand at this time with all of the flooding. Then Jennifer suggested the Supervisors will go visit each of these developments to determine future priority needs. 

The community clean-up is scheduled for this Saturday, May 18th from 9:00 – 2:00. Please follow suggested information found on the website for this year’s collection. (www.splitrocktownship.com).

New Business: The bids for dust control were opened as set forth in the bid notice in the Argus and the Brandon Journal. Matt made a motion to award the dust control bid to Bumblebee’s finding it to be the lowest responsible bid due to reliability and quality of service for delivery. Jennifer seconded the motion and motion carried.

Matt made a motion to authorize Jennifer (for Split Rock Township) to enter into an agreement with the homeowner at 1504 N Oak Ridge Place allowing for him to asphalt a 1/8 section of township road which intersects his property. Jennifer seconded the motion and motion carried.

A discussion was held about cleaning culverts within the Township and how to go about informing residents of the plan if a culvert on their property needs cleaning and how it may affect certain landscaping they might have around it. The Supervisors will look into this further and figure out a process for going forward as well as giving notice to the residents.

Susan Johnson from Split Rock Heights inquired of how to go about getting some legislation that would address the need to raise funds for major asphalt projects which is being discussed for Split Rock Heights. Currently the only avenue for funding is through front foot assessments and it is capped at $2.00 per front foot. This is not an equitable situation for funding. Kevin will speak with the S D Towns & Townships to see what could be done in the legislature to change the process and or/increase the front foot assessments.

Matt made a motion to pay bills with a second by Jennifer. Motion carried. Jennifer made a motion to adjourn. The meeting was adjourned at 8:40 p.m. The next monthly meeting will be held on Tuesday, June 11, 2019 at 7:30 p.m.

Pam Kolseth, Cl

  

 Minutes For 4-23-19 Special Meeting 

Split Rock Township

April 23, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, April 23, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Matt Staab and Marvin Manifold. Also present were Lisa Marso, legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 5:15 p.m. After the Pledge of Allegiance, Matt made a motion to approve the agenda with the addition of a business item: tiling north of Kim Circle. Marvin seconded the motion and motion carried. 

Business: Marvin made a motion to award the gravel bid to Myrl & Roy’s finding it to be the lowest responsible bid due to reliability and quality of service for delivery. Jennifer seconded the motion. There were two ayes by Marvin and Jennifer with a nay by Matt. Motion carried.

Matt made a motion to reconsider awarding the dust control bids from the April 9, 2019 meeting. Marvin seconded the motion and motion carried. Matt then made a motion to rescind the prior award/contract for dust control with a second by Marvin. Discussion occurred that the award did not comply with the bid laws. Motion carried. Next, Marvin made a motion to reject all dust control bids as the bid process did not comply with the bid laws. Matt seconded the motion and motion carried. Matt then made a motion to re-advertise the bids for dust control within the next couple of weeks with the new bids to be opened at the May 14th meeting. Marvin seconded the motion and motion carried. A new advertisement will be published.

Marvin made a motion at the request of Ray Funke to permit a single 8” drain tile outlet go into the 482nd right of way located north of Kim Circle and south of 266th Street. Matt seconded the motion and after some discussion the motion carried.

Kevin led a discussion of the disaster declaration for Minnehaha County. He is going to put together some information to submit on behalf of the Split Rock Township including costs and photos for Maple Street and 264th Street.

Jennifer made a motion to adjourn. The meeting was adjourned at 6:22 p.m. The next regular meeting is on May 14, 2019 at 7:30 p.m.

Pam Kolseth, Cler

  

 MINUTES FOR APRIL 9, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

APRIL 9, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, April 9, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Matt Staab and Marvin Manifold. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the March 26, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 3-1-19 was $ 52,858. Deposits for March were General Fund $ 16,962, Fire Fund $ 1,806, Front Foot Assessments $ 3,134, and Other - $1,165. March expenses were Payroll & Payroll Liabilities $ 20,202, Road Materials $ 3,036, Professional Fees $ 1,255, Equipment & Vehicles $ 3,855, Repairs and Maintenance $ 329, Utilities & Phones $ 1,255, SR Fire Department $ 32,500 and Admin & Other $ 1,672 for a total of $ 64,104. Expenses were greater than receipts by ($ 41,037). This plus interest $ 19, and changes in A/P and P/R Liabilities ($ 301) for an ending balance of $ 11,539. This plus investments $ 1,106,365 and Savings held for Developments $484,200 for a total of $ 1,602,104. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried. 

Old Business: Minnehaha County Towns and Townships held a meeting on April 1, 2019. Matt, Marvin and Kevin were in attendance. Items discussed included: 1) road construction projects in Minnehaha County – there is a map on their website 2) Emergency Management persons spoke about the recent flooding –all costs and repairs need to be documented and 3) the Ambulance service. 

Eric Willadsen (engineer) spoke about 264th Street and gave a few options – 1) to push the right of way further to the south and also that the road needs to be lowered 2) remove 10-12 feet at the top of the hill and reshape the road and leave the bank as is. The supervisors instructed Eric to meet with the landowners and give them a sketch of a proposed plan with details.

Jennifer spoke about the flooding within the township – there are a lot of soft spots and areas in need of grading. The supervisors are aware of some problems in Mystic Meadows. She asked patrons to be patient and with another snowstorm/rain coming in a few days things might once again get worse. 

New Business: Bids were received for gravel from Concrete Materials and Myrl & Roys. The supervisors would like to hold off with this decision until a future date. Matt made a motion to accept the bid for dust abatement from Bumblebee for 93.5/gal. for magnesium chloride. Marvin made a second and motion carried.

Matt said he had received the go ahead from the state on the site for the community clean-up to be held on Saturday, May 18th from 9:00 until 2:00. Jennifer said they have made a few changes which will be outlined on the website. Postcards will be sent to some of the developments (on a rotation basis).

Resident’s concerns: Steve Ricketts of 3201 S Matt Road in Pine Hills addition inquired about what would need to be done to have Matt Road taken over by the township. The supervisors suggested they would probably need gravel, maybe culverts and to check the width of the road. They will have Lonnie take a look and give some direction. Steve mentioned there are 6 homes along Matt Road. 

Kevin Whitaker of 48086 Iverson Crossing Road inquired about the condition of this section line gravel road. He mentioned there are holes needing repair. The supervisors will follow up with his request.

Dick Funke and RJ Wright said they had attended the meeting for the widening of Highway 42 and said they would like some support from the township about the 267th dead end at Highway 42. This project will be started within the next couple of years.

Gregg Johnson from Split Rock Heights presented the Supervisors with a road condition listing with ratings and approximate lengths of each of the streets within the development. This will be helpful in determining what needs immediate attention. Kevin Gallo wondered about whether homeowners could be assessed by their home values instead of by front foot assessments for road reconstruction. Kevin Callies has researched this and found the statutes will only allow the front foot assessment method. 

Marvin made a motion to pay bills with a second by Matt. Motion carried.  Marvin made a motion to adjourn the meeting with a second by Jennifer. The meeting was adjourned at 8:45 p.m. The next meeting will be held on May 14, 2019 at 7:30 p.m. 

REMINDER – SPLIT ROCK FIRE DEPARTMENT PANCAKE BREAKFAST – MAY 5th.

Pam Kolseth, Cl

  

 MINUTES FOR MARCH 26, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

MARCH 26, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, March 26, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer and Marvin Manifold. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk. Supervisor Matt Staab was absent.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Marvin made a motion to approve the Agenda with a second by Jennifer. Motion carried. Marvin made a motion to approve the minutes of the February 26, 2019 meeting with a second by Jennifer. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 2-1-19 was $91,884. Deposits for February were General Fund - $7,745, Fire Fund $ 659, Front Foot Assessments $ 845. February expenses were Payroll & Payroll Liabilities $ 6,956, Road Materials $ 2,776, Contracted Services $7,378, Professional Fees $ 5,447, Equipment & Vehicles $ 1,558, Repairs & Maintenance $ 210, Utilities & Phone $ 558, Insurance $ 20,800, Admin & Other $ 183 for a total of $ 45,866. Expenses were greater than receipts by ($36,617). This plus interest $ 31, Service First Accnt closing ($5) and changes in A/P and P/R Liabilities ($2,435) for an ending balance of $ 52,858. This plus investments $ 1,106,365 and Savings held for Developments $ 484,109 for a total of $ 1,643,332. Marvin made a motion to approve the Treasurer’s Report with a second by Jennifer. Motion carried.

Old Business: Justin Pfeifer of Med-Star was present to answer any questions about the recent request from Med-Star Ambulance to Split Rock Township for the amount of $ 2300. Some patrons inquired about their servicing area. Marvin made a motion to approve the financial request contract for the rest of the 2019 calendar year for $ 2300. Jennifer seconded the motion. Motion carried.

Jennifer mentioned it has been a busy past two weeks with flooding issues in the township. Maple and 264th are both still closed. Duane Christensen from Pine Lake Hills wanted to thank the township on behalf of the residents of Pine Lake Hills for their assistance with the flooding. 

New Business: The community clean-up has been tentatively scheduled for Saturday, May 18th from 9:00 a.m. until 2:00 p.m. at the same site on Highway 42. Jennifer suggested they will make some changes this year with procedures and set-up. Once everything is finalized it will be posted on the website. Postcards will be sent to a specified section of township residents in late April. 

Resident’s concerns: Susan Johnson and Linda Gallo from Split Rock Heights mentioned some signs are down: Split Rock Road, Powderhouse Road and the stop sign at Powderhouse Circle and Powderhouse Road. Mystic Meadows residents have requested overweight signs are needed to deter large trucks with building materials driving through their development. The supervisors will take action on these sign requests.

Marvin made a motion to pay bills with a second by Jennifer. Motion carried. Marvin made a motion to adjourn with a second by Jennifer. The meeting was adjourned at 8:15 p.m. The next meeting will be on April 9, 2019 at 7:30 p.m.

Pam Kolseth, Cl

  

 MINUTES OF 2019 ANNUAL MEETING OF ELECTORS

Split Rock Township

March 5, 2019

The annual meeting of the electors of Split Rock Township, Minnehaha County, South Dakota, was held on Tuesday March 5, 2019 at 7:00 p.m. at the Split Rock Township Fire Department located at 7201 East Arrowhead Parkway, Sioux Falls, SD. The meeting was held in accordance with the notice published in the Sioux Falls Argus Leader, the Brandon Challenger and the Brandon Journal.

Present at the meeting were the township supervisors, Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Township counsel, Kevin Callies, Township treasurer and Pam Kolseth, Township clerk together with electors in the township. (23 signed in).

The meeting was called to order by Clerk Pam Kolseth. Following the Pledge of Allegiance, a motion was made by Don Winckler and seconded by R J Wright to elect the following election judges: Pat Stensland, Dwayne Weichmann and Gregg Johnson. Motion carried. A motion to select Monte Albertson as the moderator was made by Matt Staab and seconded by Marvin Manifold. Motion carried. Don Winckler made a motion to accept the agenda as presented with a second by Darrin Tille. Motion carried.

Monte proclaimed the Opening of the Polls until 7:25 p.m. and commencement of election voting began. This year there is no opposition for any of the positions.

Treasurer Kevin Callies reviewed the Historical Financial Summary & 2019 Budget and the Annual Statement of Treasurer’s 2018 Accounts which included the General Fund with a beginning balance of $1,572,119.85 with receipts of $ 665,377.39 and disbursements of ($578,682.08) with a total cash balance at the end of the year of $ 1,658,815.16. Phil Tooley made a motion to accept the report with a second by Matt Staab. Motion passed.

Kevin presented the 2020 Township budget report. After some explanation Don Winckler made a motion to accept the budget with a second by Dick Funke. Motion carried. During the presentation, as there was a line-item under ambulance there was some discussion about whether the Township would make any payment to Med-Star; this issue will be decided at a later public meeting and the line-item budgeted amount does not require payment.

Supervisor Jennifer Schmidtbauer gave the following report of 2018 activities: a successful Community clean-up was held in May, (this year’s tentative date is May 18), Use of better quality gravel, Dust control – this year a study was conducted using magnesium chloride (less toxic) versus the calcium chloride which has been used in the past years- a decision has not yet been reached for 2019, the county replaced the bridge by the Nature center, a flood has disrupted 264th & 483rd- still awaiting repair bids, a culvert on Maple Street was replaced at a cost of $ 100,000. An HRA account has been established for employee’s health insurance. She thanked the township maintenance crew for their awesome job with snow removal. She publicly thanked Scott Servold who will be retiring in April. Future projects include: a culvert on Oak Road, possible asphalt work in Split Rock Heights and Pine Lake Hills, and a decision with regards to 264th Street.

Fire Chief Darrin Tille gave the following fire department report: there were 122 calls of which 20% were structure fires, 50% medical and 30 % other (smoke investigations, motor vehicle accidents). They currently have 34 volunteer members with new interest throughout the year. During the year they have updated their SBA’s (air packs) at approx. $ 80,000, they have added an air tank refill apparatus for around $7500. This spring they will update the garage doors from 5 regular to 2 large and 1 regular to allow the trucks to park more easily (because of the mirrors). They will gradually replace their radios over the next 4-5 years. The old ones will become obsolete. Their Pancake Breakfast will be held on May 5th. We again thank those in the fire department for their continuing service.

Lisa Marso, our township attorney, provided a summary of legal issues in the past year including: continue with contracts in Hidden Valley including mortgage payoffs, Township road changes: Dan Road was accepted as a minimum maintenance and Joe Drive was vacated, issues of the roads and maintenance in the Perry Nature area and assistance with employee policies and the HRA insurance plan.

The minutes of the 2018 annual meeting were made available to patrons. Virgil Stensland made a motion to approve the minutes with a second by Don Winckler. Motion carried.

Monte Albertson made a motion to keep the mill levy rate on property at the current .90 for 2020. Todd Neuberger seconded the motion. The 2020 levy will be base + CPI + growth to the maximum allowed by law with the mill levy not to exceed .90 mills including the $ 65,000 for fire protection. Motion carried.

The township voters placed the following front foot assessments on individual developments for the 2020 township levy:

Country Gables/Ode’s $ .40, Hayes $ .00, Hidden Valley $ 1.00, Indian Hills $ .00, Iverson Crossing $ .80, Iverson Tract/Red Rock $ .80, Kim Circle $ 1.00, Mystic Meadows $ 2.00, O’Hanlons/River Bluff $ 1.00, Pine Hills $ .80, Pine Lake Hills $2.00, Pleasant View Acres $ .40, Rollinger $ 1.00, Rowena $ .80, Skyview Circle $ .00, Split Rock Heights (Asphalt) $ 2.00, Split Rock Heights (gravel) $ .40. A motion to approve these assessments was made by Dwayne Weichmann and seconded by Don Winckler. Motion carried.

R J Wright made a motion to no assess any levies for: Additional fire protection, Snow removal reserve fund and Secondary road capital improvement. This was seconded by Dwayne Weichmann. Motion carried.

A motion was made by Don Winckler to make expenditures for an amount greater than taxes levied up to a cap of $ 1,103,530 (the amount in reserves) This motion was seconded by Mark Schmidtbauer. Motion approved.

Don Winckler made a motion for the purchase of equipment costing more than $ 15,000 with a second by Darrin Tille. Motion passed.

A motion was made by Virgil Stensland to approve potential capital expenditures not to exceed collectively up to $ 750,000 of Split Rock Township funds for construction/relocation of a Township Shop. The motion was seconded by Don Winckler. Motion carried.

Dwayne Weichmann made a motion for the cost of clean-up of weeds, grass, or brush in the right-of-way and for the cost of tree removal in the right-of-way of township roads shall be paid for by the township. Mark Schmidtbauer seconded the motion. Motion carried

R J Wright made a motion for the annual compensation and rate of daily compensation as follows: Township clerk $ 400/mo plus $ 75 per additional meeting, Treasurer $ 600/mo plus $ 75 per additional meeting, Supervisors $ 100 per meeting and $ 100 per road trip. This was seconded by Allan Hall. Motion carried. 

Virgil Stensland made a motion for the ratification and approval of all action of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2018. Dwayne Weichmann seconded and the motion carried.

On the items of the Township continuing to pay for dust control for all section line roads and about another annual community clean-up project, no residents had any comments. The Supervisors will decide the issues at later meeting(s).

Matt Staab made a motion to set the limit of maximum yearly salary/compensation as follows: Clerk cap at $7,000, Treasurer cap at $ 11,000, each Supervisor cap at $ 10,000. Marvin seconded this motion. Motion carried.

Matt Staab made a motion to approve the 2020 contract with the Split Rock Fire Department for $ 65,000 with a second by Marvin Manifold. Motion carried.

Matt Staab made a motion for the approval of the Township road system and designation of maintenance levels within the system. (All secondary roads are full maintenance roads except the following which are minimum maintenance roads: Ledge Rock and East Dan Ridge Road and No maintenance: 264th Street from 48252 264th St to 48283 264th Street. Marvin seconded and the motion carried.

A motion to approve legal newspapers of the Argus Leader and the Brandon Journal was made by Matt Staab with a second by Marvin. Motion carried.

Matt Staab made a motion for the approval of these depository banks: First Bank & Trust, First Nat’l Bank, US Bank, Wells Fargo Bank, SD Public Investment Trust, Liberty Nat’l Bank, Plains Commerce Bank and Edward Jones. Marvin seconded and motion carried.

A motion was made by Marvin for the redeposit of Certificates of Deposit. Matt seconded this motion. Motion carried.

Matt moved October 1, 2019 as the date for right-of-way clearance with a second by Jennifer. Motion carried.

Marvin made a motion to approve membership in the Minnehaha County Ass’n. of Towns and Townships and for the State Association. Seconded by Jennifer. Motion carried.

Matt made a motion for the ratification and approval of all actions of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2018. This motion was seconded by Marvin. Motion carried.

Matt made a motion to pay bills with a second by Marvin. Motion carried.

Monte Albertson announced the results of the tally of votes by the election judges. 15 votes were cast – Matt Staab for Supervisor, Kevin Callies for Treasurer and Pam Kolseth for Clerk; they, accordingly are elected to their positions. Matt made a motion to elect Jennifer Schmidtbauer as the Supervisor Chairperson. Marvin seconded. Motion carried.

Todd Neuberger made a motion to adjourn with a second by Phil Tooley. The meeting was adjourned at 8:20 p.m.

Pam Kolseth - Cl