DRAFT MINUTES FOR JANUARY 15, 2023 SPECIAL MEETING

SPLIT ROCK TOWNSHIP

JANUARY 15, 2023

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Sunday, January 15, 2023 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Todd Egge, Marvin Manifold and Rich Steffen. Also in attendance were Lisa Marso, Legal Counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. Legislators – Rep Davie Kull and Rep John Sjaarda were also present. Executive Director of the SD Town & Townships Terry Sletten joined by Zoom.

Rich called the meeting to order at 1:00 p.m. with the Pledge of Allegiance.

The purpose of the meeting was to discuss proposed legislation of Section 1. (SDCL 31-13-51) – An act to allow townships to assess up to $ 4.00 per front foot for a Township paved road in a paved development and access properties within 300 feet of the paved road. The current statue allows for up to a $ 2.00 per front foot assessment. 

Lisa spoke about the history of the asphalt developments within Split Rock Township and the need to have funding available to make repairs going forward and possibly the need to replace at a future date. Within the past 4-5 years three of the developments all had to have the asphalt replaced. Lisa presented talking points on the proposed legislation and a discussion ensued to answer any questions the legislators may have.

Rep Dave Kull has agreed to sponsor the bill with John Sjaarda to be a co-sponsor. Terry from the S D Towns and Townships said they were on board for support with their lobbyist, Cody Kryss. Dave did say he would also like someone from the Township to be able to testify. 

The bill will be presented to the Legislative Research Council in the coming days. After most questions were answered Todd made a motion to adjourn the meeting with a second by Marvin. The meeting adjourned at 1:45 p.m.

Pam Kolseth, Clerk 

 MINUTES FOR DECEMBER 13, 2022 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

DECEMBER 13, 2022

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, December 13, 2022 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Todd Egge, Marvin Manifold and Rich Steffen. Also in attendance were Lisa Marso. Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. 

Rich called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to approve the agenda with a second by Todd. Motion carried. Todd made a motion to approve the October 25th minutes with a second by Marvin. Motion carried.

Treasurer’s Report: October 2022: The general fund and debit card balance as of 10-1-22 was $338,941. Deposits for October were General Fund $ 44,495, Fire Fund $ 1,151, SD Alcohol Bev Fund $ 6,112, Front Foot Assessments $ 2,652, Permits $ 575 and Interest $ 24. October expenses were Payroll & Payroll Liabilities $ 1,715, Road Materials $ 13,432, Professional Fees $ 330, Equipment & Vehicles $ 1,839, Utilities & Phones $ 232, Admin & Other $ 238 for a total of $ 17,786. Receipts were greater than expenses by $ 37,224. This plus changes in A/P and P/R Liabilities $ 300 and the purchase of a Water Truck (18,000) for an ending balance of $ 358,464. This plus investments of $1,006,002 and Savings held for Developments $ 26 for an ending balance of $ 1,364,492. Marvin made a motion to approve the Treasurer’s Report with a second by Todd. Motion approved.

Treasurer’s Report: November 2022: The general fund and debit card balance as of 11-1-22 was $358,464. Deposits for November were General Fund $ 104,378, Fire Fund $ 23,156, Front Foot Assessments $ 60,065 and Interest $ 547. November expenses were Payroll and Payroll Liabilities $2,755, Road Materials ($1,008), Professional fees $ 660, Equipment & Vehicles $ 10,851, Repairs & Maintenance $ 40 and Utilities & Phone $ 234 for a total of $ 13,531. Receipts were greater than expenses by $ 174,615. This plus changes in A/P and P/R Liabilities of ($262) and Interest ($511) for an ending balance of $ 532,296. This plus investments $ 1,006,513 and Savings Held for Developments $26 for an ending balance of $ 1,538,835. Marvin made a motion to approve the Treasurer’s Report with a second by Todd. Motion approved.

Old Business: Kevin reported the three speed limiters and trailers have arrived and have been invoiced. The batteries have been charged. He and Todd will look at one to determine how they operate. He also needs to see if the trailers need to be licensed.

Lisa advised the Supervisors the City of Sioux Falls is not willing to maintain the roads it is constructing around Arrowhead with its changes to Highways 11/42 (Arrowhead). Discussion was had how the Township did not previously maintain those roads and does not have to accept the new roads into its Township system, but regardless could agree to perform snow removal and grass/ditch clean up. Concerns were raised about paying for asphalt maintenance/repairs and possible reconstruction in years ahead. The Supervisors suggested a meeting be scheduled with adjacent owners to apprise them of the situation before any determination will be made. Lisa will send out a letter to them with a date, and see if a City representative would also attend.

New Business: Marvin and Kevin attended the Minnehaha County Towns and Townships meeting. Kevin announced he is now the Treasurer of that group which meets twice a year. He also said they had some good discussions sharing of what Township boards are compensated for in their duty of service.

All township board members recently attended the SD T & T convention held in Sioux Falls. Board members said there were many good sessions with information shared on a variety of topics and was well worth the time in attending.

Lisa presented a Construction and Indemnification agreement from XCEL Energy to replace and construct power poles within the township. It was reviewed and Marvin made a motion to approve the agreement with a second by Todd. Motion carried.

Elected Officials update: Pam shared a letter from the Brandon Valley School Bus Operations Manager along with a copy of the bus routes. If anyone wishes to view the routes they should check on the Brandon Valley school’s website.

She also had a copy of a letter from the ISO concerning new classifications. We currently have this information on Split Rock Township’s website as to the code you should give your insurance carrier. She will check into this further to see if there are any other changes.

Marvin mentioned they may need some additional crew members for snow removal. Rich stated they have the mini escalator at Butler for some repairs. The tank had a crack in it.

Kevin inquired if the Supervisors would like to again give Christmas bonuses to the employees. Todd made a motion to approve a $ 100 net bonus with a second by Marvin. Motion approved. Pam will send a holiday thank you card to each. 

A discussion was held with regards to increasing the Front Foot Assessments from $ 2.00 to $ 4.00. This was defeated several years ago in the Legislative Session. Todd made a motion that we bring this to the upcoming Legislative Session with a second by Marvin. Motion approved. Lisa and Kevin will work on the procedures.

Rich mentioned they are going to put up gates at the closure on 264th street and padlock it. Fire rescue would still be able to access if need be. 

Public Comment: R J Wright expressed his thanks for the clean up of the Ledge Rock culvert and also for the recent snow removal by the Township. He did request the Township to close Ledge Rock on both ends. Marvin made a motion to close Ledge Rock on both ends. Seconded by Todd Egge. Motion passed.

Marvin made a motion to pay bills with a second by Todd. Motion carried. Todd made a motion to adjourn the meeting. The meeting was adjourned at 8:34 p.m. The next meeting will be held on Tuesday, January 10th at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR SEPTEMBER 13, 2022 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

SEPTEMBER 13, 2022

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, September 13, 2022 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Todd Egge, Marvin Manifold and Rich Steffen. Also in attendance were Kevin Callies, Treasurer and Pam Kolseth, Clerk. Legal counsel Lisa Marso was absent.

Rich called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Todd made a motion to approve the agenda with a second by Marvin. Motion carried. Marvin made a motion to approve the August 9th minutes with a second by Todd. Motion carried.

Treasurer’s Report: August 2022: The general fund and debit card balance as of 8-1-22 was $421,795. Deposits for August were General Fund $ 45,106, Fire Fund $ 159, Front Foot Assessments $ 843, and Interest $ 13. August expenses were Payroll & Payroll Liabilities $ 6,321, Road Materials ($8,702), Dust Control $ 87,082, Professional Fees $ 1,039, Equipment & Vehicles $ 8,506, Repairs & Maintenance $ 92, and Utilities & Phones $ 361 for a total of $ 94,699. Expenses were greater than receipts by $ 48,578. This plus changes in A/P and P/R Liabilities $42 for an ending balance of $ 373,258. This plus investments $ 1,006,002 and Savings held for Developments $ 26 for an ending balance of $ 1,379,286. Todd made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.

Old Business: Erik Willadsen, engineer spoke about the issue on Pine Lake Drive. He said Asco had put a micro seal on a few weeks ago which will extend the life of the asphalt. As to the waviness of the road he has researched it and not found any specs with regard to the situation. Asco admits the street has no structural problems but has no specific remedy for the rideability issue. Erik reminded the township supervisors there is still a warranty on it. Going forward, when the township takes delivery of the digital speed limiters it ordered, one will be placed to track the amount of traffic and speeds driven.

New Business: Jacki Blumenauer of 2700 S River Bluff Road inquired about River Bluff Road connecting with 38th Street in the Pine Hill Development in order for the Brandon School Bus to continue to drive towards the Inspiration Elementary school. Rich commented that these are two roads in two different developments which neither were designed originally to handle added traffic. Residents living on 38thStreet voiced concerns about safety issues – the road being too narrow – trees obstructing the views in some areas – the number of residents whom walk on this road. Finally, there are 48 properties on 38th Street and it is already difficult for the township to maintain the gravel and washboards to handle the current traffic. Todd made a motion with a second by Marvin to oppose this request. Motion carried.

Elected Officials update: Kevin has been working on the security cameras at the township shop. The internet is picking up signals thru the metal walls for the cameras in place. One camera covers the front door, the second covers the diesel, the third covers the culverts and the fourth covers the inside of the shop. He also said the speed limiters should hopefully be coming in a few weeks. He had no new information on 264thStreet. 

Todd mentioned the washboards continue to be a problem – having no rain makes things worse.

Marvin would like an updated list of phone #’s for the township staff.

Rich said all roads have had dust control – twice on Maple. The supply has been a problem this year however he said in speaking with Bumblebee they do currently have some on hand. Rich also spoke about the pipe being extended at River Bluff and by George Booms. This work was contracted out. He has heard of some problems on 264thso they are going to move the barricades and gates closer to disallow entering. 

Pam reminded the patrons there will not be a township meeting on the 2nd Tuesday of October but instead on October 25that 7:30 p.m – a meeting required by state statute.

Public Comment: Alan Carlson who lives on 265thStreet brought up the fact of rough roads. The supervisors will be taking a look at it. Dick Funke inquired if the township would be mowing the ditches on Ledge Rock. Patty Peterson mentioned they should mow on the side of River Bluff. Rich assured them  they are still working on getting the needed mowing done in the township. Greg Johnson from Split Rock Heights mentioned there are about 12 -15 cracks in Split Rock Heights. He mentioned the streets of Quartzite, Fawn & Overlund. The supervisors will look at these areas. Julie Benz brought up a big bush needs to be trimmed near Dan Ridge. It brings up a safety issue for kids and for those getting mail. It also hides house numbers. The Supervisors will look at this as well. 

Marvin made a motion to pay bills with a second by Todd. Motion carried. Todd made a motion to adjourn the meeting with a second by Marvin. The meeting was adjourned at 8:25 p.m. Reminder – the next township meeting will be held on Tuesday, October 25th at 7:30 p.m.

Pam Kolseth, Clerk  

 MINUTES FOR JULY 12, 2022 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

JULY 12, 2022

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, July 12, 2022 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Todd Egge, Marvin Manifold and Rich Steffen. Also in attendance were Legal counsel Lisa Marso, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Rich called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to approve the agenda with a second by Todd.  Motion carried. Todd made a motion to approve the June 14th minutes with a second by Marvin. Motion carried.

Treasurer’s Report: June 2022: The general fund and debit card balance as of 6-1-22 was $459,829. Deposits for June were General Fund $ 23,205, Fire Fund $ 4,944, Front Foot Assessments $ 11,570, Permits & proceeds $ 120 and Interest $ 1,799. June expenses were Payroll & Payroll Liabilities $ 11,270, Road Materials ($935), Contracted Services $ 135, Professional Fees $ 450, Equipment & Vehicles $ 2,183, Repairs & Maintenance $ 257, Utilities $ 315, Insurance ($6,749) and Admin $ 62 for a total of $ 6,987. Receipts were greater than expenses by $ 34, 652. This plus changes in A/P and P/R Liabilities ($16), Interest ($1,794) and an Equipment purchase for ($36,850) for an ending balance of $ 455,820. This plus investments $ 1,006,002 and Savings held for Developments $ 26 for an ending balance of $ 1,461,848. Todd made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.

Old Business:  Corey Hooker from Pine Lake Hills commented on the last application performed by Asco to smooth out a section with a slurry application. He expressed concerns about the condition of the road; these concerns come from many homeowners in the area. The supervisors will have engineer Erik Willadsen take a look at it. Corey mentioned the Pine Lake Hills residents are looking to the township for support in this matter. Corey also asked for steps to reduce traffic in the area such as a gate, speed limit signs, a digital sign, etc. The Supervisors will look into signs and occasional placement into a digital speed device. A gate cannot exclude non-residents and did not seem to be a good solution. 

Dust control has been done each Friday for the last month and will continue until they run out of product. Marvin and our crew of workers are working along with Bumblebee who is doing the dust control. The product being used is magnesium chloride and rejuvenates if and when we get rainfall.

New Business: A question of whether the township could open an entrance from River Bluff Road to 38th Street was submitted by Jackie Blumeanauer of Rollinger’s Addition. Her main concern was the Brandon School bus and how they could best turn around as well as an extra access for emergencies. Several comments where shared by those in the audience – some for - some against. Supervisor Todd will meet with the Brandon School to discuss this issue so it will be tabled until the next meeting. No decision was made tonight.

Elected Officials update: Kevin said he has been working with Jacob Marns – a city engineer on possible mitigation for 264thStreet. They will need certain information on when the road has been closed in the past. So far in his research he found out it was closed in April of 2013 from a former supervisor. He is going to check further with some engineers we have had look into the situation in the past. Kevin suggested when a road is closed that it be included in the minutes for later reference. To date, 264th has now been closed for the past couple of years. 

Marvin mentioned several items for surplus have been listed on the Purple Wave Auction. Rich reported the Motor Grader is at Butler for some repairs – should get it back before we continue with dust control. Lisa said the Jake Brake signs are up in Rowena now. Kevin brought up a suggested pay raise for our current part time workers. They are now at $ 25.00 per hour and suggested it be raised to $ 27.50 per hour. A motion was made by Rich to raise the current salary effective July 10, 2022 with a second by Todd. Motion carried. The Supervisors are extremely happy with the work being done by our current staff and would like to keep them. 

Public Comment: Gary Bills of 6600 E 26th St in Split Rock Heights addition came with several questions. He wondered where we were with the City/County on making a no passing zone on 26th Street from Veteran’s Parkway to Arrowhead Road. Lisa shared her discussion with the City/County and said she would be back in touch with them around August 1st. She understood they are willing to stripe the street for a no passing zone. She will report back. Gary also had some questions about whether Dan Ridge is a minimum maintenance road and if so what that means. Lisa will report back on this and she also said private citizens are not at liberty to do any maintenance themselves without the Supervisor’s approval.

Dick Funke asked if we had culverts available – he needs one for 267th Street.

Patty Peterson inquired if when documents are being discussed at meetings if they could be put up on the TV screen. Lisa commented we should always have a copy available for the audience in the meeting packet of materials. Kevin mentioned he could do this for certain items (e.g. treasurer’s report) as he does this for our annual meeting.

Marvin made a motion to pay bills with a second by Todd. Motion approved. Marvin made a motion to adjourn the meeting with a second by Todd. The meeting was adjourned at 8:48 p.m. The next regular meeting will be on August 9th at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR MAY 10, 2022 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

MAY 10, 2022

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, May 10, 2022 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Todd Egge, Marvin Manifold and Rich Steffen. Also in attendance were Kevin Callies, Treasurer and Pam Kolseth, Clerk. Legal counsel Lisa Marso joined by teleconference.

Rich called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to approve the agenda with a second by Todd. Motion carried. Marvin made a motion to approve the April 12th and April 19th minutes with a second by Todd. Motion carried.

Treasurer’s Report: April 2022: The general fund and debit card balance as of 4-1-22 was $221,705. Deposits for April were General Fund $ 59,448, Fire Fund $ 3,089, S D Alcohol Bev Fund $ 5,238, Front Foot Assessments $ 6,609, Permits & Proceeds $ 390 and Interest $ 2. April expenses were Payroll & Payroll Liabilities $ 4,314, Road Materials ($1,306), Contracted Services $17,875, Equipment & Vehicles $ 834, Repairs & Maintenance $ 5, Utilities $ 322, and Admin $ 778 for a total of $ 22,823. Expenses were less than income by $ 51,823. This plus changes in A/P and P/R Liabilities $ 10 for an ending balance of $ 273,667. This plus investments $ 1,004,207 and Savings held for Developments $ 26 for an ending balance of $ 1,277,900. Marvin made a motion to approve the Treasurer’s Report with a second by Todd. Motion carried.

Old Business: Brownstone in Rowena: Per his inquiry at the last meeting, Lisa replied to Dick Funke that according to Register of Deed records, it appears that south of Jasper, Brownstone was vacated.

Arrowhead Parkway: Lisa inquired of the Supervisors on the Arrowhead Parkway project what their thoughts were with regards to what the city of Sioux Falls was planning for improvements and what role the Township would be willing to take on. The Supervisors provided guidance including that the Township would perform snow removal and mowing, however, the township would not assume any maintenance on the road itself.

264thStreet: The supervisors have received an estimate from DGR Engineering for repairs on 264thStreet. This estimate will be helpful for Kevin to contact the County/State to see if there is any assistance available before any decision is made about the Street.

New Business: Dan Ridge: A discussion of Dan Ridge currently a minimum maintenance road which had asphalt done some 30 years ago is now damaged and has cracks all over it. The Supervisors discussed how the area residents could fund re-pavement of the entire road including bringing it up to Township standards to possibly then be deemed a full maintenance road; or the Residents paying a contractor to have the work done to repair the more significant paving issues’ or the Township returning the road to gravel. After some discussion about the situation, homeowner Gary Bills offered to pay to have the more significant issues fixed with the possibility of him seeking voluntary payments from area residents as well. Marvin made a motion with a second by Todd to allow Mr. Bills to hire and pay a contractor to replace a 10’ by 10’ section of the Road. Mr. Bills can obtain funds from other homeowners if they wanted to contribute. Motion carried.

Shafer Drive/23rdStreet: The residents living on 23rdStreet and Shafer Drive within Split Rock Heights have expressed an interest in turning their current gravel roads to asphalt. There are approximately 16 homeowners on those streets. At least 13 of them have agreed to contribute the needed amount to do so based on the estimated costs. Todd made a motion to hire McLaury Engineering to do the design and bid the work at 23rd Street and Shafer Drive contingent first upon the Township’s receipt of the homeowner’s signed agreements to fund at least $ 145,000, and an agreeable contract with McLaury. Marvin seconded and the motion carried. The Supervisors also expressed a willingness to provide a loan to these residents at a 3% interest rate, 4 installments with the first installment due within 30 days after the contractor has billed the Township (and payment of any County filing fees).

Elected Officials Update: Kevin stated he had changed the water meter at the Township shop. Marvin shared Big Iron auction has a mini-excavator available tomorrow with a price of $ 16,300. Todd exclaimed the township roads are shaping up with the better weather and soon will be ready for dust control. Please watch the township’s website for updates on the dust control. Rich said they have received two bids for Riverview Bluff with regards to extending the culverts and reshaping of the road. They have not reviewed the bids as of yet however, both are under $ 20,000. Pam mentioned the legal notices are being run on May 11th& May 18th for tree removal. The bids will be opened at our June 14th meeting. 

Public Comments: Cory Hooker inquired if the Supervisors had been in touch with Travis from Asco with regards to the Pine Lake Hills asphalt issue. Kevin also asked about payment from the two parcels associated with the Clubhouse area. Cory said he needed to have more information on the location of those two parcels. He and Kevin will discuss. Cory also mentioned with the development going on south and west of their development an increase of traffic and their speed. He mentioned the electronic speed monitors which the Supervisors have been looking in to. He also wondered if more speed limit signs could be helpful.

Gary Bills asked the Supervisors to request the City/County to put up a no passing zone for 16th Street from PowderHouse to Arrowhead Parkway. He feels because of the heavy traffic and how many accesses onto 26th Street there is a safety issue. The Supervisors agreed to make the request to the City/County. Mr. Bills also asked if the Supervisors knew of whether the city had any plans to widen Powderhouse in the near future. The Supervisors have not heard of any such plans at this time.

Marvin made a motion to pay bills with a second by Todd. Motion carried. Marvin made a motion to adjourn the meeting with a second by Todd. The meeting was adjourned at 8:43 p.m. The next regular meeting will be held on Tuesday, June 14th at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR APRIL 12, 2022 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

APRIL 12, 2022

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, April 12, 2022 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Todd Egge, Marvin Manifold and Rich Steffen. Also in attendance were Kevin K

Rich called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to approve the agenda with a second by Todd. Motion carried. Marvin made a motion to approve the March 29th minutes with a second by Todd. Motion carried.

Treasurer’s Report: March 2022: The general fund and debit card balance as of 3-1-22 was $224,606. Deposits for March were General Fund $ 16,819, Fire Fund $ 3,760, Front Foot Assessments $ 8,114, Admin $ 869 and Interest $ 28. March expenses were Payroll & Payroll Liabilities $ 7,094, Road Materials ($1,922), Professional Fees $2,760, Equipment & Vehicles $ 1,360, Repairs & Maintenance $ 30, Utilities & Phones $ 647, Insurance $ 20,994, and Admin $ 869 for a total of $ 31,832. Expenses were greater than income by $ 2,860. This plus changes in A/P and P/R Liabilities ($ 15) and Interest ($26) for an ending balance of $ 221,705. This plus investments $ 1,004,207 and Savings held for Developments $ 26 for an ending balance of $ 1,225,938. Todd made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.

Old Business: Kevin brought up the culvert inventory which was conducted by the State for the larger culvers in each township. Rich shared a copy with the Supervisors at our last meeting. At the Minnehaha County Towns & Townships meeting which Kevin attended on April 4thhe shared that the state is giving up to $ 23,000,000 for culvert needs in the State. Rich mentioned the need for a culvert at 483rd and 253rd east of Bill Dawleys. Plans would be to put in an application for replacing this in the future. Kevin also suggested we get a culvert inventory of all of the culverts in Split Rock Township.

New Business: Pam announced the coupons for the Sioux Falls landfill are being mailed out either this Friday or next Monday. Virgil will put a copy of it on the website so patrons know what to look for. They can be used between April 1st and September 3rd this year. Rules are included on the postcard.

Elected Officials Updates: Todd mentioned there was a fire near Spook Road recently. 3 fire departments came to assist. This brought up the discussion about Spook Road. Rich has contacted DGR engineers to give us a bid on needed repairs. Pam suggested he contact the firm and invite them to our May 10th meeting to discuss their bid if available.

Rich also suggested they look into getting a mini track excavator – they are having trouble getting contractors for smaller jobs and if they can find one for under $ 50,000 – the township could then surplus our back hole. 

Kevin brought up the tree removal cost to date is $ 17,800 and a second bill will be coming soon bringing the total up to $ 25,000. He suggested putting a bid in the newspaper. Todd made a motion to let a bid notice with an hourly rate for tree removal with a second by Marvin. Motion carried. Kevin also mentioned some companies are adding a diesel surcharge on their bills.

Public Comments: Patty Peterson mentioned at 32ndand River Bluff the curve has a slant on it. The supervisors said they will take a look at it. She also said some reflector posts were on the ground. This will also be addressed.

Several residents from Red Rock addition on the North of 267thsaid they had asphalted their roads about 7 years ago and are now seeing broken up chunks and wondered what could be done. The supervisors will take a look at the area for possible crack sealing measures. Lisa mentioned their current Front Foot Assessment rate is at $ .40 and they will need to raise that to $ 2.00 at the next annual meeting to increase the funds in their development for future work.

Dick Funke inquired about Brownstone in Rowena – is part of it vacated? Lisa will look into this for him.

A motion to pay bills was made by Marvin and seconded by Todd. Motion carried. A motion to adjourn was made by Marvin. The meeting was adjourned at 8:00 p.m.

Pam Kolseth, Clerk

A special meeting will be held next Tuesday, April 19thto open bids for dust control and gravel.

The next regular meeting will be held on Tuesday, May 10that 7:30 p.m.

REMINDER: Split Rock Volunteer Fire Department Pancake Breakfast is on May 1, 2022.

 MINUTES FOR MARCH 8, 2022 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

MARCH 8, 2022

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, March 8, 2022 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Todd Egge, Marvin Manifold and Rich Steffen. Also in attendance were Kevin Callies, Treasurer, Lisa Marso, Legal counsel and Pam Kolseth, Clerk.

The meeting was called to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to appoint Rich Steffen as Supervisor Chairman with a second by Todd Egge. Motion carried. Todd made a motion to accept the agenda with a second by Marvin. Motion carried. Marvin made a motion to approve the February 22nd minutes with a second by Todd. Motion carried.

Treasurer’s Report: February 2022: The general fund and debit card balance as of 2-1-22 was $241,240. Deposits for February were General Fund $ 22,017, Fire Fund $ 250, Front Foot Assessments $278 and Interest $ 2. February expenses were Payroll & Payroll Liabilities $ 869, Professional Fees $1,516, Equipment & Vehicles $ 1,217, Repairs & Maintenance $ 428, Utilities & Phones $ 1,377, SR Fire Department $ 32,500, and Admin $ 1,279 for a total of $ 39,185. Expenses were greater than income by $ 16,639. This plus changes in A/P and P/R Liabilities $ 5 for an ending balance of $ 224, 606. This plus investments $ 1,004,207 and Savings held for Developments ($125,801) for an ending balance of $ 1,103,012. Marvin made a motion to approve the Treasurer’s Report with a second by Todd. Motion carried.

Old Business: Marvin made a motion to approve a Construction & Maintenance Agreement with Alex Halbach which spells out the conditions which have been agreed upon for construction of a Storage Lot adjacent to Ledge Rock Road including a drainage plan. Todd seconded the motion and motion passed.

Lisa presented a Construction, Indemnification Maintenance Agreement between the township and the city of Sioux Falls with regards to construct and maintain sewer lines under East Arrowhead Parkway located in the Township’s jurisdiction. She asked Supervisors to review and get back to her with any additions or questions they may have.

Marvin made a motion to approve a resolution which amends the previous resolution 21-7 for Jake Brakes within Rowena. It adds “unmuffled dynamic engine braking” to the resolution. Todd seconded the motion. Motion carried.

New Business: Pam handed out a list of Township Assignments for the Board to review. A few duties were added – she will update and get a new list to all members. She will also update the Staff contact information.

Elected Officials Updates: Todd inquired about the roads in Cactus Heights. This is part of Sioux Falls Township – these roads are private, howeverSplit Rock Township has jurisdiction for it.

Rich and Marvin recently met to go over some upcoming projects. They had employees pick up garbage in ditches within the township. Pam mentioned she will contact the City Landfill about getting coupons for Split Rock township households to use the dump again this year.

Todd made a motion to pay bills with a second by Marvin. Motion passed. Marvin made a motion to adjourn the meeting with a second by Todd. The meeting was adjourned at 8:20 p.m. The next meeting will be held on Tuesday, March 29, 2022 at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR FEBRUARY 22, 2022 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

FEBRUARY 22, 2022

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, February 22, 2022 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold, Matt Staab and Rich Steffen. Also in attendance were Kevin Callies, Treasurer and Pam Kolseth, Clerk. Legal counsel Lisa Marso was absent. 

Supervisor Matt called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Rich made a motion to approve the agenda with a second by Marvin. Motion carried. Marvin made a motion to approve the minutes of the February 8, 2022 meeting. Rich seconded the motion. Motion carried.

Old Business: The Supervisors were provided with the handout packet for the upcoming Annual Meeting to be held on Tuesday, March 1, 2022 at 7:00 p.m. Kevin reviewed the financial reports which are included in the packets. Lisa will get all the information to Virgil by tomorrow so it can be put on the township’s website at splitrocktownship.com for residents to review before the meeting.

New Business: Fire Chief Joe Egge stopped by to deliver his fire department report and added some information as to why the request for next year’s budget was raised from $ 65,000 to $ 70,000. The one specific item was for new hose. 

Elected Official updates: Kevin said he has one security camera hooked up and has a new router coming tomorrow and will then finish up the new security system. Matt said they have been cutting trees on 264th& 265th. They will probably get half the trees cut this year and save the other half for later. 

Marvin made a motion to pay bills with a second by Rich. Motion carried. Marvin made a motion to adjourn the meeting. The meeting was adjourned at 8:05 p.m. The next regular meeting will be held on March 8, at 7:30 p.m.

Reminder: The Annual Meeting will be held on March 1, 2022 at 7:00 p.m.

Pam Kolseth, Clerk 

 MINUTES FOR JANUARY 11, 2022 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

JANUARY 11, 2022

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, January 11, 2022 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold, Matt Staab and Rich Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. 

Supervisor Matt called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to approve the agenda with a second by Rich. Motion carried. Marvin made a motion to approve the minutes of the December 14, 2021 meeting. Rich seconded the motion. Motion carried.

Treasurer’s Report: December 2021: The general fund and debit card balance as of 12-1-21 was  $ 216,137. Deposits for December were General Fund $ 21,708, Fire Fund $ 4,940, Front Foot Assessments $ 11,489, Permits ($ 82) and Interest $ 1,560. December expenses were Payroll & Payroll Liabilities $ 12,284, Road Materials $ 100,280, Professional Fees $ 1,793, Equipment & Vehicles $1,519, Repairs & Main. $ 337, Utilities & Phones $ 1,124, Admin $ 222 for a total of $ 117,559. Expenses were greater than receipts by $ 77,945. This plus changes in A/P and P/R Liabilities ($ 469) Interest ($ 1,558), and Development transfer $ 69,853 for an ending balance of $ 216,017. This plus investments $1,004,207 and Savings held for developments ($125,800) for an ending balance of $1,210,224. Marvin made a motion to approve the Treasurer’s Report with a second by Rich. Motion carried.

Old Business: Lisa reported she had further checked on the status of Ledge Rock. In some parts it is only 15 feet wide. Plats show parts of sides of it may have been vacated, but there is no corresponding Township resolution. Regardless, it is still a platted road and the Township has designated it to be a minimum maintenance road in Split Rock Township. She told the county planning and zoning that prior to any permit being issued by the county related to a storage facility, that the township supervisors would like to see a drainage plan and have no expressed intentions to spend money on the road. Brian Schmidt was in attendance representing himself and owner Alex Halbeck. He explained the intention was to use the land for outdoor storage. A discussion was held with regard to the current drainage issues. The Supervisors said they would like to have the owners of the property get an engineer to give a suggested drainage plan, that does not need to be formal, before any further action is taken.

New Business: Dan Feige of Dust Lock made a presentation for dust control which consists of a soybean vegetable oil based product. It is a surface stabilizer with a cost of about $ 9800 for one mile. He explained the procedure and how it is different than using either magnesium or calcium chloride. He was told bids for dust control would be advertised in early March. 

Kevin handed out some spreadsheets for the upcoming annual meeting and asked Supervisors to look over for any additional projects which might need to be done in 2022 so he can adjust for those projections. He also had a sheet for the separate developments and their fund balances as of 12-31-21.

Elected Officials updates: Kevin explained he supplied the router for the township shop and requested having the township purchase a better router. Also he purchased a new printer and asked if the township would pay for the ink cartridges. The Supervisors authorized these expenditures.

Rich said the employees would be out tomorrow working on washboard areas in the township.

Matt mentioned he has a tree cutting service who will start later this month or in February to remove some large trees to address the Emerald Ash borer issue. He said the volunteer trees in ditches will be handled by the township staff next spring.

Pam said a notice of the annual meeting and for those seeking a nominating petition is published in the Brandon Journal and Argus. The annual meeting will be held on Tuesday, March 1, 2022 at 7:00 p.m.

Rich made a motion to pay bills with a second by Marvin. Motion carried. Marvin made a motion to adjourn the meeting with a second by Rich. The meeting was adjourned at 8:45 p.m. The next meeting will be held on February 8, 2022 at 7:30 p.m.  

Pam Kolseth, Clerk

 MINUTES OF 2021 ANNUAL MEETING
Split Rock Township

March 2, 2021

The annual meeting of the electors of Split Rock Township, Minnehaha County, South Dakota, was held on Tuesday March 2, 2021 at 7:00 p.m. at the Split Rock Township Fire Department located at 7201 East Arrowhead Parkway, Sioux Falls, SD. The meeting was held in accordance with the notice published in the Sioux Falls Argus Leader and the Brandon Journal.

Present at the meeting were the township supervisors, Marvin Manifold, Matt Staab and Rich Steffen. Also present were Lisa Marso, Legal counsel, Kevin Callies, Township treasurer and Pam Kolseth, Township clerk together with 10 electors in the township. Other Split Rock residents joined via zoom. 

The meeting was called to order by Clerk Pam Kolseth. Following the Pledge of Allegiance, a motion was made by Matt Staab and seconded by Todd Egge to select Monte Albertson as the moderator. Motion carried. Matt Staab made a motion to accept the agenda as presented with a second by Todd Egge. Motion carried.

Treasurer Kevin Callies reviewed the Annual Statement of Treasurer’s 2020 Accounts which included the General Fund with a beginning balance of $ 1,853,996.15 with receipts of $ 770,359.81 and disbursements of ($1,414,964.51) with a total cash balance at the end of the year of $ 1,209,391.45. Kevin presented the Historical Financial Summary and 2022 Township Budget report. After some discussion and questions answered by Kevin, Todd Egge made a motion to accept the Treasurer’s Reports with a second by Gregg Johnson. Motion carried.

Chairman Marvin Manifold submitted a written report of supervisor’s activities during the year. Highlights included 1) Split Rock Heights asphalt replacement. 2) Mystic Meadows asphalt replacement. 3) Repair culvert on North Oak Road. 4) South River Bluff Road with regrading – a turnabout and replace culverts. 5) Dust control, gravel as needed and regular road maintenance. Marvin thanked everyone for helping to complete all of these projects.

Joe Egge, Split Rock Fire Department Chief also submitted a written report. They currently have 35 members. They will start the State Fire Fighter 1 & 2 courses this spring. They are working to replace the 21 year old Tender truck. They purchased new style firefighting helmets for each member. Split Rock Fire personnel responded to a total of 118 Calls for Service through 911. 19 Fires – 66 Rescues and 33 Miscellaneous. He also announced to call 367-7000 for controlled burns.

Lisa Marso, legal counsel submitted a recap of the 2020 Legal work which included paving projects in Split Rock Heights and Mystic Meadows (loan documents, contracts, communications and pay offs of loans). Worked with supervisors and legislators to propose statutory changes impacting townships. 1) if no contest election, no ballot voting is required- this legislation passed. Rejected proposals included an increase in front foot assessment up to $ 4.00 and to change special assessment process. Provided legal guidance on vehicle weight limits, fines, voting and bidding issues. Reminders of township laws included a. Do not push snow into township roads, b. Do not discharge fireworks on township roads and c. clean up firework debris landing on roads.

The minutes of the 2020 annual meeting were made available to patrons. R J Wright made a motion to approve the minutes with a second by Paul Hess. Motion carried.

Matt Staab made a motion to lower the mill levy rate on property to .75 for 2022 down from .80 for 2021. Dick Funke seconded the motion. There was discussion in regards to some property values in Split Rock Township increasing and how that might affect future county tax payments. The 2022 levy will be base +CPI + growth to the maximum allowed by law with the mill levy not to exceed .75 mills including the $ 65,000 for fire protection. Motion carried.

Paul Hess made a motion to not assess any additional levies for: Additional fire protection, Snow removal reserve fund and Secondary road capital improvements. This was seconded by R J Wright. Motion carried.

A motion was made by R J Wright to make expenditures for an amount greater than taxes levied up to a cap of $ 1,750,000. This motion was seconded by Matt Staab. After discussion on what future needs might be – including the Pine Lake Hills development repaving project - the motion carried.

Gregg Johnson made a motion for the purchase of equipment costing more than $ 15,000 with a second by Paul Hess. Motion passed.

R J Wright made a motion to authorize the Supervisors to approve an expenditure for ambulance services up to $ 4,000 for 2021. This was seconded by Dick Funke. Motion carried. 

Dick Funke made a motion for the cost of clean-up of weeds, grass or brush in the right-of-way and for the cost of tree removal in the right-of-way of township roads shall be paid for by the township. R J Wright seconded and motion passed.

Paul Hess made a motion to keep the rate of compensation the same as last year: Treasurer $ 750/mo. + $75/other meetings. Clerk $ 550/mo. + $ 75/other meetings and Supervisors at $ 100/meeting/road trip. Emergency work (not road trips) $ 25/hour. This was seconded by Gregg Johnson. Motion carried. 

Allan Hall made a motion for the ratification and approval of all action of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2020. Todd Egge seconded and motion passed.

Joe Egge made a motion to elect the unopposed Supervisor- Marvin Manifold, Treasurer – Kevin Callies and Clerk- Pam Kolseth with a second by R J Wright. Motion carried.

Marvin made a motion to approve the assessment recommendations for the developments as follows: $ 0.00 for Country Gables/Ode’s, Hayes, Indian Hills, Kim Circle and Skyview Circle; $ 0.40 for Iverson Tract/Red Rock, Pleasant View and Split Rock Heights (Gravel); $0.80 for Pine Hills, Rowena and O’Hanlon (Gravel); $ 2.00 for Asphalt Developments – Hidden Valley, Iverson Crossing, Mystic Meadows, O’Hanlon (Asphalt), Pine Lake Hills , Rollinger and Split Rock Heights (Asphalt) Matt seconded and the motion carried.

Matt made a motion to set caps for maximum yearly salary/compensation : Clerk $ 8,000, Treasurer $12,000 and Supervisors $ 10,000. Marvin seconded and motion passed.

A motion was made by Matt to approve the 2022 Split Rock Fire Department Budget request for $ 65,000. This was seconded by Rich. Motion carried.

Matt motioned for the approval of Township road systems and designation of maintenance levels for roads within the system. (All secondary roads are full maintenance accepted roads except the following which are minimum maintenance roads. Ledge Rock and East Dan Ridge and No Maintenance: 264thStreet from 48252 264th St. to 48283 264th St and N Horseshoe Pass. Marvin seconded and the motion carried.

A motion to approve legal newspapers of the Argus Leader and the Brandon Journal was made by Matt Staab with a second by Marvin. Motion carried.

Matt Staab made a motion for the approval of these depository banks. First Nat’l Bank, U S Bank, Liberty Nat’l Bank, Plains Commerce Bank and Edward Jones. Rich seconded and motion carried.

A motion was made by Matt for the redeposit of Certificates of Deposit. Rich seconded this motion. Motion carried.

Matt moved October 1, 2021 as the date for right-of-way clearance with a second by Rich. Motion passed.

Matt made a motion to approve membership in the Minnehaha County Ass’n. of Towns & Townships as well as for the State Association. Seconded by Marvin. Marvin & Rich voted Yay - Matt voted Nay. Motion carried.

Matt made a motion for the ratification and approval of all actions of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2020. Motion was seconded by Rich. Motion carried.

There were no bills to pay.

Public Comment: Dick Funke explained the bridge east of R. J. Wrights on 267th has big holes on it and is in need of some gravel. Allan Hall inquired about parking on Maple Street – it being a safety issue.

Matt made a motion to adjourn with a second by Marvin. The meeting was adjourned at 8:20 p.m. 

Pam Kolseth, Clerk