DRAFT MINUTES FOR MARCH 10, 2020 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, March 10, 2020 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold and Jennifer Schmidtbauer. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. Supervisor Matt Staab was absent.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Marv made a motion to approve the Agenda with the addition of Call the New Board to Order following the approval of minutes and to move the Treasurer Report before Pay bills. Jennifer seconded the motion and motion carried. Marvin made a motion to approve the minutes of the February 25th meeting. Jennifer seconded the motion. Motion carried.

Marvin called the New Board to Order. Newly elected Supervisor Rich Steffen took his Oath of Office. Kevin Callies, Treasurer and Pam Kolseth, Clerk also took their oaths of office. Marvin will be the Chairman of the Supervisors. Pam handed out a list of Supervisor duties which will need to be reviewed by the Supervisors. 

Old Business: Lisa gave an update on responses from the Split Rock Heights development asphalt project: 75 yes to the $ 4000, 11 yes – want loan, 10 no – 1 return without either and 20 with no response. Eric Willadsen, Engineer was in attendance to review the proposed Split Rock Heights asphalt. He spoke about how the mail delivery could best be handled during the project. He mentioned there are approx. 40 situations which would involve the asphalt at the end of driveways with a possible tie-in and/or limit the distance to 8 feet. He also mentioned some street intersection drainage issues. All of these matters would need to be addressed when it came time for bids. The questions came up of whether Wildflower Circle was included and to drop Powderhouse Road (it belongs to the city of Sioux Falls.) Another discussion involved Gray Goose and Sierra Circle – also part of the Split Rock Heights development. Marv made a motion to authorize Eric to complete the design phase also for Gray Goose and Sierra Circle, and to drop design work for Powderhouse Road if it is confirmed to not be a Township road. Rich seconded the motion and motion passed. Lisa will mail letters to the homeowner’s on these streets to find out their desires of involvement. A resident inquired whether area businesses will financially contribute to the SRH repaving and whether they could be prohibited from traveling on the development road. It was explained that the roads are public, letters previously had been sent out requested they not travel on it, and that there has been no request for contribution noting they cannot be assessed as not directly adjacent to the roads proposed to be repaved.

New Business: A motion was made by Marv to appoint Rich Steffen and Marv Manifold to the canvassing board. Seconded by Rich. A motion was made by Marv to approve the official election results of 198 for Rich Steffen to 162 for Schmidtbauer, Pam Kolseth -318 for Clerk and Kevin Callies – 316 for Treasurer. Rich seconded and motion was approved.

Marv made a motion to advertise bids for gravel and dust control in the Argus & Brandon Journal on March 18th & March 25th to be opened at the April 14th meeting. Rich seconded the motion and motion passed.

Lisa was asked to prepare an appropriate use policy of Laptop for the Employee Handbook.

Resident’s concerns: A resident inquired of whether Dan Ridge is part of the township and whether his portion could be included in the SRH repaving project. This will be looked into. Wendy from Kim Circle explained of a culvert full of dirt. Marv said they would get a fire truck out to clean it. Todd Egge inquired if an individual could purchase a culvert from the township. Marv said they could. One resident shared that 26th will be repaved this year between Highway 11 and Six Mile Road. A resident from Pine Lake Hills asked assistance for their development to move forward with asphalt replacement and how they might incorporate that with their development funds. They had received a bid (did not know if it included engineering costs) but would want to have letters sent out similar to Split Rock Heights asking residents to help contribute to the project. 

Treasurer’s Report: The general fund and debit card balance as of 2-1-20 was $ 191,115. Deposits for February were General Fund $ 9,433, SD Alcohol Bev Fund $ 792, Front Foot Assessments $ 1,242 and Interest $ 18. February expenses were Payroll & Payroll Liabilities $ 3,849, Road Materials ($ 85), Professional Fees $ 4,372, Equipment & Vehicles $ 1,585, Repairs & Maintenance $ 73, Utilities & Phones $ 600, Insurance $ 20,671, SR Fire Department $ 32,500 and Admin & Other $ 2,204 for a total of $65,769. Expenses were greater than receipts by ($ 54,284.) This plus changes in A/P & P/R Liabilities of $ 949 for an ending balance of $ 137,780. This plus investments $ 1,130,054 and Savings held for Developments $ 574,033 for a total of $ 1,841,867. Rich made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.

Rich made a motion to pay bills with a second by Marv. Marv made a motion to adjourn with a second by Rich. The meeting was adjourned at 8:35 p.m. The next regular meeting will be held on March 31, 2020 at 7:30 p.m. Marvin gave the reminder of Equalization hearings next Monday, March 16th.

Pam Kolseth, Clerk

MINUTES FOR FEBRUARY 25, 2020 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, February 25, 2020 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the February 11, 2020 meeting with a second by Marvin. Motion carried.

Old Business: Lisa gave an update report of responses received for the Split Rock Heights asphalt project: 91 yes, 9 no, 1 return without either; 22 not returned. There is no clear street section saying no and rather support is throughout the development. Discussion was had about the $4,000 agreement and was based on the entire development being done in 2020 and deviations from that should not occur (such as only doing part of the development). With residents attending the meeting stating they would contact the remaining 22, the Supervisors agreed to contact the engineer to have the design plans drafted and get the project ready to bid, however, no decision about paving has yet been made. If the project is bid and a bid accepted the payments would be due most likely around June 1, 2020. Marvin will contact the engineer.

At the last meeting, the Split Rock Fire Department presented their 2021 Budget request of $ 65,000 – the same as the prior year. This will be voted on at the Annual Meeting. They also gave an updated bid for replacing/repairing the overhead doors at the Fire Department for around $ 34,000. This will be considered by the supervisors at a future meeting.

New Business: Pam handed out the Annual Meeting Agenda along with some informational handouts for discussion. The annual meeting will be held on Tuesday, March 3rd at 7:00 p.m. 

Pam announced the Equalization hearings will be held on March 16th at the Fire Station beginning at 7:00 p.m. If a homeowner wishes to make an appeal they need to get a form from Pam or the County, complete and return it to Pam by 5:00 p.m. on Thursday, March 12th. She will then contact patrons filing for a time slot to bring their appeal. 

Matt will get information to be able to discuss a Community Clean-up versus coupons from the landfill at the Annual Meeting.

Kevin added he had visited with our insurance carrier and asked they reassess the township shop just to make sure it is insured for the current or replaceable value.

Resident’s concerns: R J Wright inquired about a stop sign down at 267th and Hwy 42. Matt said he would call about it tomorrow. 

Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to adjourn. The meeting adjourned at 8:40 p.m. The next regular meeting will be held on March 10th.

Pam Kolseth, Clerk 

   MINUTES FOR JANUARY 21, 2020 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

JANUARY 21, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, January 21, 2020 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda, with a second by Marvin. Motion carried. 

Business:  Matt made a motion to approve Resolution 20-02 regarding Overlund Pass, with a second by Marvin. Motion carried. 

Split Rock Heights (SRH): As to the SRH development, the Supervisors discussed that if there is not sufficient agreement by the residents for payment of the paving costs, then most likely the project will need to be done in sections, which increases the costs, will take 5 to 10 years, will cause additional wear and tear on new paved sections to get to the other areas, and which was not recommended by the engineer. They also conveyed that they may support utilizing some general Township funds in an amount to later be determined if the project goes forward. The Supervised requested input from the residents. About 50 residents were in attendance. The majority supported replacement of asphalt of the entire development with each residence paying the same amount, which is currently projected at $4000. A few residents expressed preference to not pave the entire area discussing the cost and their perception that not every road needs complete replacement. The Supervisors directed Lisa Marso to send the SRH residents a letter informing them that their responses to payment of the $4000 cost needs to be received by the Township by Feb. 10th so that the Supervisors can ascertain if sufficient support for repaving the entire development exists and, if so, bids be timely advertised to obtain a more beneficial bid. The Supervisors also directed the website be updated to contain updates on who has responded so residents can visit with those who may have not yet responded so they have the opportunity to provide input. The Supervisors will again consider the matter at the Feb. 11th meeting. 

Marv made a motion to adjourn the meeting with a second by Matt. The meeting was adjourned at 8:20 p.m. The next meeting will be on Feb. 11that 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR DECEMBER 10, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

DECEMBER 10, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, December 10, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold & Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Marvin made a motion to approve the Agenda with the addition of Edward Jones under new business. The motion was seconded by Jennifer. Motion carried. Marvin made a motion to approve the minutes of the November 12, 2019 meeting with a second by Jennifer. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 11-1-19 was $ 78,706. Deposits for November were General Fund $ 92,689, Fire Fund $ 22,499, SD Alcohol Bev Fund $ 5,792, Front Foot Assessments $ 41,379 for a total of $ 162,360. November expenses were Payroll & Payroll Liabilities $4,347, Road Materials ($3,525), Contracted Services $ 550, Equipment & Vehicles $ 1,264, Repairs & Maintenance $ 1,136, Utilities & Phones $ 279, Insurance ($1,173) Admin & Other $ 69 for a total of $2,946. Receipts were greater than expenses by $ 159,413. This plus interest $ 21 and changes in A/P & P/R Liabilities ($255) for an ending balance of $ 237.884. This plus investments $ 1,124,811 and Savings held for Developments $ 484,768 for a total of $ 1,847,464. Marvin made a motion to approve the treasurer’s report with a second by Matt. Motion carried.

Old Business: Kevin presented a handout of claims turned in to FEMA for spring flooding for their consideration of payment. Kevin estimates we will receive 75% of $ 57,322.91 = $ 42,992.18. FEMA has indicated it anticipates issuing a denial for funds for 264thStreet. Kevin has requested a written decision and if received, an appeal can be filed. Discussion also occurred about establishing a policy for hourly elected official work related to FEMA projects to better obtain reimbursement of official’s hours.

Kevin attended the annual convention of the SD Town & Townships in Aberdeen. He stated all three resolutions passed through their committee. Kevin answered questions in their discussion of these resolutions. Lisa will now contact our state legislators for sponsors on the resolutions. Also discussed were some proposed changes in the rules and policies of the bond program. He spoke about the need for Townships to maintain culvert records. He mentioned the DOT has loan programs available. 

Our thanks to Kevin for his work with FEMA on behalf of Split Rock Township and for attending the state convention. 

Jennifer brought up the SRH and PLH asphalt replacement in those developments for discussion. Linda Gallo asked if it were possible to send out a letter to the residents of Split Rock Heights to inform them of the options. It was decided to schedule a meeting for those residents on January 21, 2020 at 7:30 p.m. Lisa will draft a letter to inform SRH residents of the options and give notice of meeting.

New Business: Marvin said a committee including R J Wright, Dick Funke, Lonnie and himself will meet to discuss the purchase of a new tractor and to identify what would serve the township best.

Kevin spoke with the Supervisors about starting an investment account with Edward Jones (Todd Neuberger – Representative agent) to include the Savings held for Developments. This balance is well over $ 550,000 and will earn a higher interest and yet be available if needed. 

Resident’s concerns: Linda Gallo inquired about when we had the last snow if the maintainers could get out to move the snow off the roads before it gets packed down and turns to ice. The ice then causes the township to bring out sand. The Supervisors listened to her concern and will visit with Lonnie on it. 

Dick Funke asked if Ledge Rock will again be closed this winter. The supervisors asked him to notify them when the time is right.

Matt made a motion to pay bills. Marvin seconded it and motion passed. Matt then made a motion to go into executive session for a personnel issue at 8:35 p.m. Matt motioned to come out of executive session and to adjourn the meeting at 8:45 p.m. The next meeting will be held on January 14, 2020 at 7:30 p.m.

Pam Kolseth 

Clerk

 MINUTES FOR OCTOBER 29, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
OCTOBER 29, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, October 29, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Matt Staab and Marvin Manifold. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. Chairperson Jennifer Schmidtbauer was absent.

Matt called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Marv made a motion to approve the Agenda with a second by Matt. Motion carried. Marv made a motion to approve the minutes of the October 8, 2019 meeting with a second by Matt. Motion carried.

Special guests in attendance at tonight’s meeting were our District 25 – S D Legislators: Jon Hansen and Tom Pischke both of Dell Rapids. 

Old Business: Matt turned the meeting over to our Legal counsel Lisa Marso who went through the following resolutions 1) Voting Resolution – the current statutes still require an election even if all the positions are unopposed at the township’s annual meeting. 2) FFA Resolution – to increase the current cap of $ 2.00 per front to something higher (at the annual meeting Township residents would continue to vote for the actual amounds up to the new cap); it was last changed from $ .80 to $ 2.00 in 2013, and 3) Special Assessments – to also include for townships the ability to assess according to the special benefit of the local improvement to which all expenses be included. 1 and 3 would mirror the changes already made for municipalities. Lisa entertained comments and questions on each of these with our legislators and those patrons present. The procedure to move these forward to the legislative process if approved includes submitting them to the SD Towns and Townships at their annual meeting in December and finding a Legislative sponsor. These resolutions will have to be voted on at the next meeting on November 12, 2019. 

Lisa then covered a summary of information with estimates and possible avenues of funding.  It may have to be a combination because of the high costs involved. The handout identified some different scenarios and brought forth many more questions and discussion and included many questions on how to create an equitable solution where front footages and property values greatly differ with properties in the same development, and questions about to what extent the Supervisors may allocate general funds to the project. 

Discussion was had about patching in Split Rock Heights & Mystic Meadows and a bid for each project from Myrl & Roys. Marvin made a motion to approve spending up to $ 25,000 for work needed in Split Rock Heights with a second by Matt. Motion carried. Marvin then made a motion to approve spending up to $ 40,000 for patching in Mystic Meadows with a second by Matt. Motion carried. One comment made was to be sure they blend the patches.

Culvert repair on Oak Road is tabled for discussion at the November 12th meeting. 

New Business: The S D Town & Townships Annual Meeting will be held in Aberdeen on Dec. 4 & 5th. 

Marvin made a motion to pay bills with a second by Matt. Marvin then made a motion to adjourn with a second by Matt. The meeting was adjourned at 9:00 p.m. The next monthly meeting will be on November 12, 2019 at 7:30 p.m. We would like to thank our legislators Jon and Tom for their attendance. They are our link to Pierre and we wanted to share with them the concerns facing our township. We also appreciate our residents for their attendance and conversations.

Pam Kolseth, Clerk 

SEPTEMBER 10, 2019 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

SEPTEMBER 10, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, September 10, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the August 13, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 8-1-19 was $ 139,076. Deposits for August were General Fund $ 11,380, Fire Fund $ 380, and Front Foot Assessments $ 912. August expenses were Payroll & Payroll Liabilities $ 12,165, Road Materials $ 10,547, Dust Control $ 21,479, Professional Fees $ 380, Equipment & Vehicles $ 689, Repairs & Maintenance $ 610, Utilities & Phones $306 and Admin & Other $ 163 for a total of $ 46,339. Expenses were greater than receipts by ($33,668). This plus interest $ 42, changes in A/P and P/R Liabilities ($2,002) for an ending balance of $103,449. This plus investments of $ 1,119,359 and Savings held for Developments $ 484,626 for a total of $ 1,707,434. Marvin made a motion to approve the treasurer’s report with a second by Matt. Motion carried.

Old Business: Jennifer led the discussion of Split Rock Heights, Pine Lake Hills and Mystic Meadows by asking what needs to be done going into winter. Are there areas in which patches need to be repaired? It was decided that any temporary fix would be a waste of funds. Employee Lonnie stated he has had good luck with using crushed gravel is some of these bad areas. He will contact the Brandon School busing office to inquire when they will not travel through some of the developments due to road break-ups. 

Lisa spoke about the statute which allows for special assessment which spells out it is for the purpose of a special benefit to the property owners. In order to assess the property owners, the Township would need to be able to establish what the “special benefits” is. A possible way to do this is to hire an expert to determine the amount per owner. There would be considerable cost in doing so. Additionally, property owners have the ability to challenge any resolution, which could lead to lengthy and costly litigation. Additional issues exist of obligating future supervisors, as well as even if not timely challenged there could be a challenge to the scope of authority of supervisors. 

Eric from Willadsen Engineering was asked to add to his original engineer’s estimate what the cost would be according to property values in the developments. The supervisors also asked him to figure out the cost of turning the asphalt roads back to gravel. Another option for payment is by having the legislature approve a measure to assess by property values. This would take some time in how the procedure works and when it could be available for funding.

Eric said 264th Street needs to remain closed for safety reasons. He said it has become much worse to the east of Barton’s driveway. Lisa said she would look in to what the township’s liability was in this case. Nothing further was decided.

Jeff Weisenbach approached the Supervisors about vacating a 100 foot portion of road abutting his property at 1500 S Overlund Pass in order to build a garage. He turned in a petition for the request.

Matt made a motion to set a hearing for the Vacated Property at the next regular township meeting on October 8, 2019. Marvin seconded the motion and motion carried. There will be a notice of the hearing published in the newspaper.

Ryan Brower – a contractor – asked for barricades to be removed on River Bluff Road in order for a newly constructed home to have access for the driveway. Matt made a motion to open River Bluff Road 100 feet to the south of 2900 S River Bluff Road and to also allow for a turnaround space for township equipment. Marvin seconded the motion. Motion carried.

Employee Lonnie Cahoy approached the Supervisors about the purchase of a John Deere 6155 M Cab Tractor – priced at $ 116,655.99. There was much discussion about the tractor – what it would be used for – blade attachments, etc. Matt made a motion to approve the purchase up to $ 130,000.00 for a new tractor contingent on finding the right blade and size of the blade to be attached. Jennifer seconded the motion. Motion carried.

Jennifer made a motion to surplus the existing water truck with a second by Marvin. Motion carried.

Resident’s concerns: Patty Peterson of 9020 E 33rd Street mentioned she attended a meeting on September 3rdin which Arrowhead Parkway was annexed into Sioux Falls. She also mentioned another parcel directly south of the FOP building on Highway 42 was annexed in which the owner’s want to build a barn venue. Another meeting will be held on October 2nd for rezoning the property. 

She also mentioned she was going to call the County (traffic control) to report speed limit violations on River Bluff. 

Julie Benz of 6500 Dan Ridge mentioned shrubs are blocking the view of the emergency house number signs alongside of 26thStreet. She said there are trees needing to be trimmed before winter in the right-of-way and has concerns for garbage trucks and emergency vehicles access. 

Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to adjourn with a second by Jennifer. The meeting was adjourned at 9:50 p.m. The next meeting will be held on October 8, 2019 at 7:30 p.m.

Pam Kolseth, Clerk

MINUTES FOR JULY 9, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

JULY 9, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, July 9, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the June 11, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 6-1-19 was $ 291,571. Deposits for June were General Fund $ 18,353, Fire Fund $ 4,259, Front Foot Assessments $ 7,442, Other – Permits & Proceeds $ 650. June expenses were Payroll & Payroll Liabilities $ 13,862, Road Materials $ 7,325. Dust Control $ 40,586, Professional Fees $ 225, Equipment & Vehicles $ 3,301, Repairs, Maintenance $ 23, Utilities & Phones $ 343 and Admin & Other $ 3,855 for a total of $ 69,519. Expenses were greater than receipts by (38,814). This plus interest $ 97 and changes in A/P and P/R Liabilities ($ 95) for an ending balance of $ 252,759. This plus investments $ 1,008,960 and Savings held for Developments $ 484,465 for a total of $ 1,746,185. Marvin made a motion to approve the Treasurer’s Report with a second by Matt. Motion carried.

Old Business:  Matt has been in discussion with the Bartons about 264th Street along with engineer Eric Willadsen. The cost estimate comes in at $ 441,644 which is for just a 1/8 mile. A question of a land trade with a neighbor is a”no.” The big question still remains as to do only what is needed for the Bartons to be able to get into their property and keep the other part closed. Matt will continue discussions with the Bartons and the engineer.

Marvin has spoken with engineer Eric Willadsen about the culvert on Oak. Marvin thought we will get a bid within the next few weeks. Kevin mentioned the county might assist with the cost of the culvert. One of the residents asked whether the road would remain open while the work was being completed because it is the only access for the residents.

A lengthy discussion was held about the asphalt work needed in Split Rock Heights, Pine Lake Hills and Mystic Meadows. The supervisors would like to move forward with this. Marvin agreed to visit with Eric, the engineer on what approach to take to at least make some steps forward. Perhaps this project could start by using the funds which are currently available in their development funds and later decide how to account for the rest of the project.

Matt said most of the dust control has been completed with the exception of Rollingers and 38th Street.

Resident’s concerns: Dick Funke said Ledge Rock needs gravel and a stop sign at the intersection. There was also a concern about rebuilding the shoulders on Maple Street.

Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to adjourn. The meeting was adjourned at 8:50 p.m. The next meeting will be on August 13, 2019 at 7:30 p.m.   Pam Kolseth, Clerk

 MINUTES FOR MAY 14, 2019 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

MAY 14, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, May 14, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk. Supervisor Marvin Manifold was absent.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with an addition of the next steps for SRH & PLH under old business. Jennifer seconded the motion. Motion carried. Matt made a motion to approve the minutes of the April 9th & April 23rd meetings with a second by Jennifer. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 4-1-19 was $ 11,539. Deposits for April were General Fund $ 52,973, Fire Fund $ 2,556, and Front Foot Assessments $ 5,841. April expenses were Payroll & Payroll Liabilities $ 7,717, Road Materials $ 12,349, Professional Fees $ 677, Equipment & Vehicles $ 1,386, Repairs & Maintenance $ 27, Utilities & Phones $ 615, Insurance ($4,638), and Admin & Other $ 384 for a total of $ 18,516. Receipts were greater than expenses by $42,854. This plus interest of $ 21 and Changes to A/P and P/R Liabilities $ 1,630 for an ending balance of $ 56,045. This plus investments $ 1,106,365 and Savings held for Developments $ 484,287 for a total of $ 1,646,697. Matt made a motion to approve the Treasurer’s Report with a second by Jennifer. Motion carried.

Old Business: Matt presented on overview map of 264thStreet and pointed out the problem areas. There are about 1,000 feet of eroded roads with hairline cracks from all of the recent flooding. He has met with the homeowners, GF&P and the engineer. The engineer estimates the project would be well over $300,000 and possibly $ 500,000 in cost to make repairs in order to re-open the road again. The supervisors will continue their discussion with the engineer and further define the costestimates.

Jennifer outlined there are some very bad break-ups in the asphalt in Mystic Meadows, Pine Lake Hills and in Split Rock Heights. The supervisors will identify these certain areas and find a solution or at least a temporary fix until these projects can be bid and the work done. Contractors are in high demand at this time with all of the flooding. Then Jennifer suggested the Supervisors will go visit each of these developments to determine future priority needs. 

The community clean-up is scheduled for this Saturday, May 18th from 9:00 – 2:00. Please follow suggested information found on the website for this year’s collection. (www.splitrocktownship.com).

New Business: The bids for dust control were opened as set forth in the bid notice in the Argus and the Brandon Journal. Matt made a motion to award the dust control bid to Bumblebee’s finding it to be the lowest responsible bid due to reliability and quality of service for delivery. Jennifer seconded the motion and motion carried.

Matt made a motion to authorize Jennifer (for Split Rock Township) to enter into an agreement with the homeowner at 1504 N Oak Ridge Place allowing for him to asphalt a 1/8 section of township road which intersects his property. Jennifer seconded the motion and motion carried.

A discussion was held about cleaning culverts within the Township and how to go about informing residents of the plan if a culvert on their property needs cleaning and how it may affect certain landscaping they might have around it. The Supervisors will look into this further and figure out a process for going forward as well as giving notice to the residents.

Susan Johnson from Split Rock Heights inquired of how to go about getting some legislation that would address the need to raise funds for major asphalt projects which is being discussed for Split Rock Heights. Currently the only avenue for funding is through front foot assessments and it is capped at $2.00 per front foot. This is not an equitable situation for funding. Kevin will speak with the S D Towns & Townships to see what could be done in the legislature to change the process and or/increase the front foot assessments.

Matt made a motion to pay bills with a second by Jennifer. Motion carried. Jennifer made a motion to adjourn. The meeting was adjourned at 8:40 p.m. The next monthly meeting will be held on Tuesday, June 11, 2019 at 7:30 p.m.

Pam Kolseth, Cl

 MINUTES FOR APRIL 9, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

APRIL 9, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, April 9, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Matt Staab and Marvin Manifold. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the March 26, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 3-1-19 was $ 52,858. Deposits for March were General Fund $ 16,962, Fire Fund $ 1,806, Front Foot Assessments $ 3,134, and Other - $1,165. March expenses were Payroll & Payroll Liabilities $ 20,202, Road Materials $ 3,036, Professional Fees $ 1,255, Equipment & Vehicles $ 3,855, Repairs and Maintenance $ 329, Utilities & Phones $ 1,255, SR Fire Department $ 32,500 and Admin & Other $ 1,672 for a total of $ 64,104. Expenses were greater than receipts by ($ 41,037). This plus interest $ 19, and changes in A/P and P/R Liabilities ($ 301) for an ending balance of $ 11,539. This plus investments $ 1,106,365 and Savings held for Developments $484,200 for a total of $ 1,602,104. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried. 

Old Business: Minnehaha County Towns and Townships held a meeting on April 1, 2019. Matt, Marvin and Kevin were in attendance. Items discussed included: 1) road construction projects in Minnehaha County – there is a map on their website 2) Emergency Management persons spoke about the recent flooding –all costs and repairs need to be documented and 3) the Ambulance service. 

Eric Willadsen (engineer) spoke about 264th Street and gave a few options – 1) to push the right of way further to the south and also that the road needs to be lowered 2) remove 10-12 feet at the top of the hill and reshape the road and leave the bank as is. The supervisors instructed Eric to meet with the landowners and give them a sketch of a proposed plan with details.

Jennifer spoke about the flooding within the township – there are a lot of soft spots and areas in need of grading. The supervisors are aware of some problems in Mystic Meadows. She asked patrons to be patient and with another snowstorm/rain coming in a few days things might once again get worse. 

New Business: Bids were received for gravel from Concrete Materials and Myrl & Roys. The supervisors would like to hold off with this decision until a future date. Matt made a motion to accept the bid for dust abatement from Bumblebee for 93.5/gal. for magnesium chloride. Marvin made a second and motion carried.

Matt said he had received the go ahead from the state on the site for the community clean-up to be held on Saturday, May 18th from 9:00 until 2:00. Jennifer said they have made a few changes which will be outlined on the website. Postcards will be sent to some of the developments (on a rotation basis).

Resident’s concerns: Steve Ricketts of 3201 S Matt Road in Pine Hills addition inquired about what would need to be done to have Matt Road taken over by the township. The supervisors suggested they would probably need gravel, maybe culverts and to check the width of the road. They will have Lonnie take a look and give some direction. Steve mentioned there are 6 homes along Matt Road. 

Kevin Whitaker of 48086 Iverson Crossing Road inquired about the condition of this section line gravel road. He mentioned there are holes needing repair. The supervisors will follow up with his request.

Dick Funke and RJ Wright said they had attended the meeting for the widening of Highway 42 and said they would like some support from the township about the 267th dead end at Highway 42. This project will be started within the next couple of years.

Gregg Johnson from Split Rock Heights presented the Supervisors with a road condition listing with ratings and approximate lengths of each of the streets within the development. This will be helpful in determining what needs immediate attention. Kevin Gallo wondered about whether homeowners could be assessed by their home values instead of by front foot assessments for road reconstruction. Kevin Callies has researched this and found the statutes will only allow the front foot assessment method. 

Marvin made a motion to pay bills with a second by Matt. Motion carried.  Marvin made a motion to adjourn the meeting with a second by Jennifer. The meeting was adjourned at 8:45 p.m. The next meeting will be held on May 14, 2019 at 7:30 p.m. 

REMINDER – SPLIT ROCK FIRE DEPARTMENT PANCAKE BREAKFAST – MAY 5th.

Pam Kolseth, Cl

 MINUTES OF 2019 ANNUAL MEETING OF ELECTORS

Split Rock Township

March 5, 2019

The annual meeting of the electors of Split Rock Township, Minnehaha County, South Dakota, was held on Tuesday March 5, 2019 at 7:00 p.m. at the Split Rock Township Fire Department located at 7201 East Arrowhead Parkway, Sioux Falls, SD. The meeting was held in accordance with the notice published in the Sioux Falls Argus Leader, the Brandon Challenger and the Brandon Journal.

Present at the meeting were the township supervisors, Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Township counsel, Kevin Callies, Township treasurer and Pam Kolseth, Township clerk together with electors in the township. (23 signed in).

The meeting was called to order by Clerk Pam Kolseth. Following the Pledge of Allegiance, a motion was made by Don Winckler and seconded by R J Wright to elect the following election judges: Pat Stensland, Dwayne Weichmann and Gregg Johnson. Motion carried. A motion to select Monte Albertson as the moderator was made by Matt Staab and seconded by Marvin Manifold. Motion carried. Don Winckler made a motion to accept the agenda as presented with a second by Darrin Tille. Motion carried.

Monte proclaimed the Opening of the Polls until 7:25 p.m. and commencement of election voting began. This year there is no opposition for any of the positions.

Treasurer Kevin Callies reviewed the Historical Financial Summary & 2019 Budget and the Annual Statement of Treasurer’s 2018 Accounts which included the General Fund with a beginning balance of $1,572,119.85 with receipts of $ 665,377.39 and disbursements of ($578,682.08) with a total cash balance at the end of the year of $ 1,658,815.16. Phil Tooley made a motion to accept the report with a second by Matt Staab. Motion passed.

Kevin presented the 2020 Township budget report. After some explanation Don Winckler made a motion to accept the budget with a second by Dick Funke. Motion carried. During the presentation, as there was a line-item under ambulance there was some discussion about whether the Township would make any payment to Med-Star; this issue will be decided at a later public meeting and the line-item budgeted amount does not require payment.

Supervisor Jennifer Schmidtbauer gave the following report of 2018 activities: a successful Community clean-up was held in May, (this year’s tentative date is May 18), Use of better quality gravel, Dust control – this year a study was conducted using magnesium chloride (less toxic) versus the calcium chloride which has been used in the past years- a decision has not yet been reached for 2019, the county replaced the bridge by the Nature center, a flood has disrupted 264th & 483rd- still awaiting repair bids, a culvert on Maple Street was replaced at a cost of $ 100,000. An HRA account has been established for employee’s health insurance. She thanked the township maintenance crew for their awesome job with snow removal. She publicly thanked Scott Servold who will be retiring in April. Future projects include: a culvert on Oak Road, possible asphalt work in Split Rock Heights and Pine Lake Hills, and a decision with regards to 264th Street.

Fire Chief Darrin Tille gave the following fire department report: there were 122 calls of which 20% were structure fires, 50% medical and 30 % other (smoke investigations, motor vehicle accidents). They currently have 34 volunteer members with new interest throughout the year. During the year they have updated their SBA’s (air packs) at approx. $ 80,000, they have added an air tank refill apparatus for around $7500. This spring they will update the garage doors from 5 regular to 2 large and 1 regular to allow the trucks to park more easily (because of the mirrors). They will gradually replace their radios over the next 4-5 years. The old ones will become obsolete. Their Pancake Breakfast will be held on May 5th. We again thank those in the fire department for their continuing service.

Lisa Marso, our township attorney, provided a summary of legal issues in the past year including: continue with contracts in Hidden Valley including mortgage payoffs, Township road changes: Dan Road was accepted as a minimum maintenance and Joe Drive was vacated, issues of the roads and maintenance in the Perry Nature area and assistance with employee policies and the HRA insurance plan.

The minutes of the 2018 annual meeting were made available to patrons. Virgil Stensland made a motion to approve the minutes with a second by Don Winckler. Motion carried.

Monte Albertson made a motion to keep the mill levy rate on property at the current .90 for 2020. Todd Neuberger seconded the motion. The 2020 levy will be base + CPI + growth to the maximum allowed by law with the mill levy not to exceed .90 mills including the $ 65,000 for fire protection. Motion carried.

The township voters placed the following front foot assessments on individual developments for the 2020 township levy:

Country Gables/Ode’s $ .40, Hayes $ .00, Hidden Valley $ 1.00, Indian Hills $ .00, Iverson Crossing $ .80, Iverson Tract/Red Rock $ .80, Kim Circle $ 1.00, Mystic Meadows $ 2.00, O’Hanlons/River Bluff $ 1.00, Pine Hills $ .80, Pine Lake Hills $2.00, Pleasant View Acres $ .40, Rollinger $ 1.00, Rowena $ .80, Skyview Circle $ .00, Split Rock Heights (Asphalt) $ 2.00, Split Rock Heights (gravel) $ .40. A motion to approve these assessments was made by Dwayne Weichmann and seconded by Don Winckler. Motion carried.

R J Wright made a motion to no assess any levies for: Additional fire protection, Snow removal reserve fund and Secondary road capital improvement. This was seconded by Dwayne Weichmann. Motion carried.

A motion was made by Don Winckler to make expenditures for an amount greater than taxes levied up to a cap of $ 1,103,530 (the amount in reserves) This motion was seconded by Mark Schmidtbauer. Motion approved.

Don Winckler made a motion for the purchase of equipment costing more than $ 15,000 with a second by Darrin Tille. Motion passed.

A motion was made by Virgil Stensland to approve potential capital expenditures not to exceed collectively up to $ 750,000 of Split Rock Township funds for construction/relocation of a Township Shop. The motion was seconded by Don Winckler. Motion carried.

Dwayne Weichmann made a motion for the cost of clean-up of weeds, grass, or brush in the right-of-way and for the cost of tree removal in the right-of-way of township roads shall be paid for by the township. Mark Schmidtbauer seconded the motion. Motion carried

R J Wright made a motion for the annual compensation and rate of daily compensation as follows: Township clerk $ 400/mo plus $ 75 per additional meeting, Treasurer $ 600/mo plus $ 75 per additional meeting, Supervisors $ 100 per meeting and $ 100 per road trip. This was seconded by Allan Hall. Motion carried. 

Virgil Stensland made a motion for the ratification and approval of all action of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2018. Dwayne Weichmann seconded and the motion carried.

On the items of the Township continuing to pay for dust control for all section line roads and about another annual community clean-up project, no residents had any comments. The Supervisors will decide the issues at later meeting(s).

Matt Staab made a motion to set the limit of maximum yearly salary/compensation as follows: Clerk cap at $7,000, Treasurer cap at $ 11,000, each Supervisor cap at $ 10,000. Marvin seconded this motion. Motion carried.

Matt Staab made a motion to approve the 2020 contract with the Split Rock Fire Department for $ 65,000 with a second by Marvin Manifold. Motion carried.

Matt Staab made a motion for the approval of the Township road system and designation of maintenance levels within the system. (All secondary roads are full maintenance roads except the following which are minimum maintenance roads: Ledge Rock and East Dan Ridge Road and No maintenance: 264th Street from 48252 264th St to 48283 264th Street. Marvin seconded and the motion carried.

A motion to approve legal newspapers of the Argus Leader and the Brandon Journal was made by Matt Staab with a second by Marvin. Motion carried.

Matt Staab made a motion for the approval of these depository banks: First Bank & Trust, First Nat’l Bank, US Bank, Wells Fargo Bank, SD Public Investment Trust, Liberty Nat’l Bank, Plains Commerce Bank and Edward Jones. Marvin seconded and motion carried.

A motion was made by Marvin for the redeposit of Certificates of Deposit. Matt seconded this motion. Motion carried.

Matt moved October 1, 2019 as the date for right-of-way clearance with a second by Jennifer. Motion carried.

Marvin made a motion to approve membership in the Minnehaha County Ass’n. of Towns and Townships and for the State Association. Seconded by Jennifer. Motion carried.

Matt made a motion for the ratification and approval of all actions of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2018. This motion was seconded by Marvin. Motion carried.

Matt made a motion to pay bills with a second by Marvin. Motion carried.

Monte Albertson announced the results of the tally of votes by the election judges. 15 votes were cast – Matt Staab for Supervisor, Kevin Callies for Treasurer and Pam Kolseth for Clerk; they, accordingly are elected to their positions. Matt made a motion to elect Jennifer Schmidtbauer as the Supervisor Chairperson. Marvin seconded. Motion carried.

Todd Neuberger made a motion to adjourn with a second by Phil Tooley. The meeting was adjourned at 8:20 p.m.

Pam Kolseth - Cl