The minutes for the 2018 annual meeting will be approved at the 2019  annual meeting and posted at that time.

  

DRAFT MINUTES FOR SEPTEMBER 11, 2018 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

SEPTEMBER 11, 2018

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, September 11, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the August 14th meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 8-1-18 was $ 193,764. Deposits for August were General Fund $ 12,087, Fire Fund $ 338, Front Foot Assessments $ 663, Permits & Proceeds $ 75, and Interest ($505). August expenses were Payroll & P/R Liabilities $ 7,679, Road Materials $ 10,315, Contracted Services $ 5,973, Dust Control $ 3,684, Professional Fees $ 1,076, Equipment & Vehicles $ 3.474, Repairs & MaInt. $ 229, Utilities & Phone $ 319, Admin & Other $ 193 for a total of $32,941. Expenses were greater than receipts by $ 20,284. This plus excluded interest of $ 550 and Changes in A/P and PR Liabilities ($178) for an ending balance of $ 173,853. This plus investments $1,103,449 and Savings held for Developments $ 348,126 for a total of $ 1,625,428. Marvin made a motion to approve the Treasurer’s Report. Matt seconded the motion. Motion carried.

Old Business: After the Public Hearing on August 14th, Jennifer read the Resolution to Vacate Joe Drive. Matt made a motion to approve the Resolution with a second by Jennifer. Matt and Jennifer were aye votes, Marvin voted with a nay. Motion carried. This will now go to the joint City/County Planning Commission if the Petitioners proceed forward.

Kim Circle Drainage issue: The supervisors have not had any further request from the homeowners in this development to pursue this project. Marvin will notify the engineer which drew up the plans and bids and ask him to submit an invoice for consideration of payment.

Jennifer mentioned the work on Maple with the culvert replacement is going well. Matt said they ran into a little worse situation than they original thought but are making headway. Currently the road is closed and hopefully the project will be completed by the middle of October. 

Jennifer related that Engineer Eric Willadsen is waiting to get a report back from Geo Tech on the bore samples and to get a final report of options available for 264th Street. This street is also closed until further notice for safety reasons.

Also, Eric Willadsen hopes to have some ideas and numbers on the Split Rock Heights, Pine Lake Hills and Mystic Meadows road repair issues by the next meeting on October 9th. All residents of those developments should try to be at that meeting for input.

New Business: Jim Weixel from Bumblebee-Gibson spoke tonight about the different dust control products available. He explained the difference between magnesium chloride (mineral based) and calcium chloride (chemical based) and the properties of each one. His company is located in Harrisburg, SD. They have a different application process than the one currently used. The supervisors will take into consideration his input and get more information when it comes time to bid this in March. The supervisors thanked him for his presentation.

A homeowner in Hidden Valley has now decided to pay off in full the loan for both of his lots, rather than just one being sold, so no further action is needed.

Resident’s concerns: Richard Funke thanked the supervisors for getting some gravel down on Ledge Rock. He did however, express a concern for a culvert where Ledge Rock meets Hwy. 42. Matt said he would take a look at this. 

Matt made a motion to pay bills with a second by Marvin. Motion carried. Jennifer made a motion to adjourn. The meeting was adjourned at 8:30 p.m. The next meeting will be held on October 9, 2018 at 7:30 p.m. 

Pam Kolseth

Clerk

  

 MINUTES FOR AUGUST 14, 2018 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

AUGUST 14, 2018

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, August 14, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Marvin made a motion to approve the Agenda with a second by Matt. Motion carried. Matt made a motion to approve the minutes of the July 10th meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 7-1-18 was $ 183,798. Deposits for July were General Fund $ 31,249, Fire Fund $ 269, SD Alcohol Bev Fund $ 4,670, Front Foot Assessments $711 and Interest $ 16,578. July expenses were Payroll & P/R Liab $ 9,602, Road Materials $ 5,728, Contracted Services $ 8,256, Professional Fees $ 822, Equipment & Vehicles $ 3,946, Repairs & Maintenance $ 799, Utilities & Phones $ 299, Admin & Other ($600) for a total of $ 28,852. Receipts were greater than expenditures by $ 24,626. This plus excluded interest ($ 16,534) and Changes in A/P and P/R Liabilities $ 1,874 for an ending balance of $ 193,764. This plus investments $ 1,103,694 and Savings held for Developments $ 348,091 for a total of $ 1,645,549. Matt made a motion to approve the treasurer’s report with a second by Marvin. Motion carried.

Public Hearing to Vacate Joe Drive: A petition to vacate Joe Drive was filed on May 8, 2018. A hearing date of August 14, 2018 was set. Notice of a public hearing was published. Public input on the issue was provided summarized as: 

Proponents: 1) Kori Baade of 7800 E 39th said they have lived there for 33 years and have maintained Joe Drive adjacent to their property during those years. She also mentioned that Joe Drive going north had been vacated some time ago and they would like to put a structure on the area. She said she had seen the proposed plan of Dan Anderson’s development to the south which had no other North/South roads in it nor 40th Street. She mentioned someone from the city had said no to vacating 39th Street but might consider vacating Joe Drive. Bob Baade also spoke of future development and suggested he would not want to clean sidewalks.

2) Joyce Hanson of 7821 E 38th Street mentioned she and Ron have lived there for 12-15 years and said Joe Drive does not go anywhere. They have also maintained it thru the years. They would like to build a garage but their lot is not large enough.

3) Patty Peterson of 9020 E 33rd Street said she could see no reason why it should not be vacated.

4) John and Bonnie Monahan live at 3901 E 38th Street. He has a concern for traffic on an undeveloped road. He doesn’t want to disrupt the historic nature of the neighborhood. He has maintained the road since 1979. He said to the North of Joe Drive has been vacated. Wonders who would be responsible for the cost of developing the road if not vacated. 

Opponents: 1) Dan Anderson 7800 E 4lst Street said Pine Hill Development was implemented in the l960’s by his father for which the roads platted were requirements of the county before it could be accepted. He stated that in the future he anticipates Joe Drive if not vacated would serve as a street between the 1st addition and the future 2nd addition of Pine Hill. It would be a permanent right of way for future utilities. He suggested residents might want to walk within the development instead of on two busier streets on the edge of the development. He mentioned a petition to vacate Joe Drive was previously denied in 2003 and 2006. He stated because of rapid growth of Sioux Falls, we should not be vacating road right-of-ways but retain the ones we have.

2) City of Sioux Falls – Planning & Development Services. The City has expressed that at this time, vacating the platted right-of-way for Joe Drive is premature and not advised based on the existing developed and un-developed abutting properties.

Matt Staab made a motion to vacate the road right-of-way described as that portion of Joe Drive lying between Block 2 & Block 3 of Pine Hill Addition S1/2 SW1/4 Section 29-T101N-R48W. Vacating the road is supported by public interest including that public resources will not need to be expended to improve or maintain the road, the road is not needed for safety or traffic flow for Township residents, there is limited if any public travel on the road, the adjacent residents could use the land to put structures on it and would not need to clear sidewalks they would not be using, a section of road was already vacated to the north and future development could locate other roads that will take care of traffic and emergency support needs. This motion was seconded by Jennifer. The votes were Matt aye, Jennifer aye and Marvin nay. Motion carried. It will now have to go before the Joint City/County commission.

Other Business:

Todd Egge of the Split Rock Fire Department brought forth a bid from Schoeneman Construction for approx. $ 30,000 for the Split Rock Fire Department to replace the existing 4 doors - frame in two new openings & replace with 2 22x10.6 steel back insulated garage doors along with a new concrete approach. He said they currently have around $ 155,000 in a truck fund for the purchase of a new off road grass rig and secondly a new rescue truck. Matt made a motion for the Township to assist the Split Rock Fire Department in the renovations cost up to $ 20,000. Marvin seconded the motion. Motion carried.

Kim Circle drainage issue: No residents from Kim Circle were in attendance. Tim from Horsepower Drainage who has submitted a prior estimate will be asked to come to the next meeting for further discussion.

Eric Willadsen from Willadsen Lund Engineering firm spoke about the asphalt roads in the Pine Lake Hills, Split Rock Heights and Mystic Meadows additions. He felt the estimates from Myrl & Roys were a band-aid approach on a bad situation. He gave some suggestions of how to approach this – perhaps in phases. He said the pavement needs to be replaced. The old pavement could be ground up and recycled as a base. The Supervisors along with patrons need to get some cost estimates before they can schedule a special meeting with the homeowners in these developments to figure out the situation.

On the 264th Street status – the Supervisors agreed for Eric Willadsen to move forward on the first step and have Geo Tek do some soil borings and to report back the findings before anything else is considered. This road remains closed to the public because of safety issues.

A bid contract was signed with PCC Box Culvert Improvements for $ 97,203.l0 for replacing the culvert on Maple Street. A message board will be on display for 7 days prior to the start of the project. It will take approximately 6 weeks to complete.

Todd Neuberger of Edward Jones brought information on investments for the township to consider. Currently the townships investments are in CD’s. Kevin has been trying to combine some of the CD’s as they have become due to get better interest rates. The newest have been purchased with rates from 2.0% to 2.35%. Kevin will take a further look at this information. 

Resident’s concerns: Richard Funke said he had asked back in June for some gravel on Ledge Rock. Matt said he would get this taken care of.

Patty Peterson had spoken with the city about a hole between gravel and asphalt in an area near her. Matt said he could send Lonnie over to look at it. She also inquired about a sign across the road and Matt suggested she call “811” for this. 

R J Wright commented on the work being done on 265th with the trees. He said they were doing a good job. 

A motion to pay bills was made by Matt with a second by Marvin. Motion carried. Jennifer made a motion to go in to Executive Session for personnel matters at 9:23 p.m. Marvin made a motion to come out of Executive Session at 9:35 p.m. and to adjourn. Matt seconded and the meeting was adjourned. The next meeting will be held on September 11, 2018 at 7:30 p.m. 

Pam Kolseth

Clerk

 MINUTES FOR JULY 10, 2018 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

JULY 10, 2018

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, July 10, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairwoman Jennifer Schmidtbauer, Marvin Manifold & Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with one change and a second by Marvin.  Motion carried. Matt made a motion to approve the minutes of the June 12th meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 6-1-18 was $ 328,595. Deposits for June were General Fund $ 17,853, Fire Fund $ 4,321, Front Foot Assessments $ 7,602, Permits $ 1,100, Proceeds from sale of assets ($2,633) and Interest $ 71. June expenses were Payroll & P/R Liab $ 8,914, Road Materials $ 54,188, Contracted Services $ 626, Dust Control $ 105,857, Professional Fees $ 3,686, Equipment & Vehicles $ 8,100, Repairs & Maintenance $ 838, Utilities & Phone $ 344, Insurance ($7,403), Admin & Other $ 5,390 for a total of $ 180,541, Expenses were greater than receipts by ($152,226). This plus excluded interest ($29) and purchase if equipment $ 7,358, and Changes in A/P and P/R Liabilities $ 100 for an ending balance of $ 183,798. This plus investments $ 1,087,536 and Savings held for Developments $ 348,055 for a total of $ 1,619,390. Marv made a motion to approve the treasurer’s report with a second by Matt. Motion carried.

Old Business: The drainage options for Kim Circle were once again reviewed. In their findings, most of the bedrock was found on the east side. The bid was broken down into two parts – the developments cost was $ 27,286.41 which includes driveway reconstruction. The part for the township is $ 13,596.59 which includes the pipe, fittings and labor costs. Jennifer will check to see if this can be considered two separate projects or if it has to be one due to the total cost and bidding requirements. There may have to be a special meeting for the homeowners in Kim Circle to decide whether to proceed.

Eric Willadsen an engineering consultant addressed the patrons on two separate issues tonight. 1) He spoke about the bid from Myrl & Roy’s for the repairs and work needed in Pine Lake Hills, Split Rock Heights and Mystic Meadows. His overall opinion was that the existing asphalt is so old and worn out that perhaps it should be ground up – recycled and new asphalt should be laid in these developments. He will come up with a per foot estimate and report back. The supervisors will then figure out what costs will become to each development based on front footages. At that time a special meeting will be held with those developments to lay out these options and its cost. 2) The second issue was to address the problems with 264th street. He explained the toe of the slope has failed due to the continued erosion by the high water events in Beaver Creek. In order to correct this you need to start at the bottom, stabilize it and work your way up. Before this can be done soil boring data is needed. He has met and discussed this issue with American Engineering Testing and GeoTek Engineering. There was mention of a firm in Minneapolis that specializes in slope stabilization. Eric is waiting for a return call from them and will get back to the supervisors. This whole situation will take quite some time to figure out and until then Eric recommends the road should remain closed to the traveling public.

Matt made a motion to approve the $18,000 bid from SJO, LLC for the dirt work following Phase 5 in Hidden Valley. Marvin seconded this motion. Motion carried. This will be paid out of general funds as agreed upon last fall.

R J Wright inquired of whether any spraying of trees in the ditches had begun. Matt explained Dan has just been certified for this and as time permits they hope to start spraying along with the mowing they have been doing. With all of the rain problems everything has been backed up.

Marvin made a motion to pay bills with a second by Matt. Motion carried. Matt made a motion to adjourn the meeting with a second by Marvin. The meeting was adjourned at 9:25 p.m. The next meeting will be on August 14, 2018 at 7:30 p.m.

Pam Kolseth  Clerk

  

 MINUTES FOR JUNE 12, 2018 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

JUNE 12, 2018

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, June 12, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairwoman Jennifer Schmidtbauer, Marvin Manifold & Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk. We also had guests Brighton and Logan from Troop 361 observing our meeting tonight.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a change of the fire department request to be tabled until next month. This was seconded by Marvin. Motion carried. Matt made a motion to approve the minutes of the May 8th meeting with a change in the total of the surplus equipment sold. Marvin seconded and motion carried.

Treasurer’s Report: The general fund and debit card balance as of 5-1-18 was $ 158,403. Deposits for May were General Fund $ 93,312, Fire Fund $ 23,689, SD Alcohol Bev Fund $ 3,802, Front Foot Assessments $ 58,207, Permits & Proceeds $ 175, and Interest $ 77. May expenses were Payroll & P/R Liabilities $ 7,873, Road Materials ($2,712), Equipment & Vehicles $ 2,328, Repairs & Maintenance $1,247, Utilities & Phone $ 394, Admin & Other ($13) for a total of $ 9,117. Receipts were greater than expenses by $ 170,145. This plus excluded interest ($ 30) and changes in A/P and P/R Liabilities $ 77 for an ending balance of $ 328,595. This plus investments of $ 1,087,536 and Savings held for Developments $ 348,027 for a total of $ 1,764,158. Marvin made a motion to approve the treasurer’s report with a second by Matt. Motion carried.

Old Business: Jennifer met with BXCC about the concerns of erosion in the area of 264th. They provided suggested fixes and estimate quotes of 4 different sites. These estimates included stabilizers, cables and delineators. There was some discussion with residents living in that area of possible solutions. Matt suggested they have L-TAP take a look at it the next time they have a scheduled visit.

Concerns about the Pine Lake Hills drainage situation were shared with the City. The city plans to put in a detention pond between Madison and Highway 100 which should help the water from flowing through Pine Lake Hills or at least slow it down. There is currently a lot of construction in this area.

Marvin reported receiving bids from Myrl & Roys on the following developments: Pine Lake Hills, Mystic Meadows and Split Rock Heights. There were some questions as to what the bids all included. After some discussion it was concluded that we defer these projects to Willadsen Engineering before any bids are obtained.

To date there is still no word on the bedrock study of Kim Circle. Marvin said he would contact the party who spoke to the supervisors about the project several months ago.

Matt concluded the Community Clean-up held on May 19th went very well. At times it seemed to get backed up. Several suggestions were made about having items separated and leaving the big loads for a designated time period towards the end of the day. These will all be considered when the planning is done for next year. Many expressed their gratitude for this event.

Matt reported the Dust Abatement has been completed and other than having to touch up a few areas it was very successful. Not as much gravel was required as well. The supervisors might consider putting a second application on Maple later on.

Marvin suggested the owner Darren Blair of 41st & River Bluff who had asked to vacate at last month’s meeting has now changed his mind and instead work with the township to gate off this area instead. The Supervisors will look into this. 

New Business: Jennifer brought forth a resolution for fireworks discharge and clean-up on Township Roads and right-of-ways pertaining to fire danger, noise, nuisance, injury and concerns with debris. Matt made a motion to approve the resolution to include 24 hours after discharge to clean up all debris and litter. Marvin seconded the motion. Motion carried. This will go on notice on the township’s website. 

Resident’s concerns: Dwayne Wiechmann had a concern about a culvert between 483rd & 264th. Dick Funke inquired about getting a load of gravel on Ledge Rock. Patty Peterson would like someone to look at a hole on 32nd & River Bluff. The Supervisors will check these out. Patty Peterson also inquired of which entity is responsible for the entrance to the Arrowhead Parkway. She had spoken with someone at the City who was not able to answer her question. Another resident asked who was responsible for the burm along Veteran’s Parkway. It was suggested she contact the City Parks department. Dwayne Wiechmann added he thought the township roads are better than ever.

Marvin made a motion to pay bills with a second by Matt. Motion carried. Marvin made a motion to adjourn the meeting with a second by Jennifer. The meeting was adjourned at 9:10 p.m. The next meeting will be held on July 10th at 7:30 p.m. 

Pam Kolseth

Clerk

    

MINUTES FOR MAY 8, 2018 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

MAY 8, 2018

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, May 8, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairwoman Jennifer Schmidtbauer, Marvin Manifold & Matt Staab. Also present were Lisa Marso, Legal counsel and Pam Kolseth, Clerk. Treasurer Kevin Callies was absent.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with the following changes: Add Shafer Road and CD authorization to new business and table the fire department request until the next meeting. It was seconded by Marvin. Motion carried. Marv made a motion to approve the minutes of the April 10th meeting. Matt seconded the motion and motion carried.

Treasurer’s Report: The general fund and debit card balance as of 4-1-18 was $ 151,285. Deposits for April were General Fund $ 44,981, Fire Fund $ 1,883, Front Foot Assessments $ 4,951, Other ($ 42), and Interest $ 55. April expenses were Payroll & Payroll Liabilities $ 8,072, Road Materials $ 257, Professional Fees $ 1,311, Equipment & Vehicles $ 6,986, Repairs & Maintenance $120, Shop Supplies $2,483, Utilities & Phones $ 469, Insurance $ 24,559, Admin & Other $ 202, for a total of $ 44,459. Income was greater than expenses by $ 7,370. This plus excluded interest ($29) and changes in A/P and P/R Liabilities ($ 224) for an ending balance of $ 158,403. This plus investments of $ 1,087,536 and Savings held for Development $ 347,997 for a total of $ 1,593,937. Marv made a motion to approve the treasurer’s report with a second by Matt. Motion carried.

Old Business: Marv reported the dirt piles were removed on Dan Ridge and gravel was added. Lisa gave the specifics of five trees which were planted in the right-of-way. Matt made a motion to have Lisa send a letter for the homeowner to remove or move those trees out of the right-of-way by June 1st. Marvin seconded the motion. Motion carried.

Marvin stated the following surplus equipment was sold at auction: 1) Stump grinder $ 2,250.00, 2) 2004 Ford F-550 truck $1,950.00, 3) Henderson spreader $ 750.00 & 4) York landscape rake $ 525.00 for a total of $ 5,475.00. There were no fees incurred for the sale.

Jennifer mentioned she has spoken with BXCC about the erosion problem on 264th and the need for guard rails. She will meet with them on May 23rd for a recommendation. Jennifer also addressed the Pine Lake Hills drainage report issue. She suggested perhaps a couple of the supervisors should visit with the City for their recommendations from the report based on future developments and possible annexation. Concerns include flooding due to heavy rain, basement flooding and walking bridges. Lisa suggested homeowners should document any damages for proof of any future legal matters. 

Matt reported the signs at Ledge Rock were taken down and the pothole at 33rd & River Bluff was filled. 

Marvin met on April 12th with Myrl & Roy’s about Pine Lake Hills & Split Rock Heights. The Pine Lake Hills area is in need of some repairs and some overlays are needed in Split Rock Heights. He hopes to hear back from them within a week.

The supervisors spoke with James McCaffrey of 48182 Kim Circle of the previously presented proposal for drainage problems in Kim Circle. The cost associated with that proposal has some of his neighbors having second thoughts of proceeding with the project and some may want to leave it as is. After much discussion of the proposed plan, it was decided to wait until the results come back about the depth of the bedrock in the area.

Lisa has received a signed petition to vacate Joe Drive. Matt made a motion to set a public hearing about the vacation for August 14th allowing for written information and correspondence to be considered if received by August 1st0 addressed to Lisa Marso at Boyce Law Firm, 300 S Main, Sioux Falls, SD 57104. The public may also speak at the August 14th hearing. The motion was seconded by Jennifer. Motion carried. 

New Business: Matt mentioned the gravel is going well – it seems like they are needing less this year because of the better quality. Dust control is being held up for a couple of weeks due to railroad issues.

Darren Blair of 9000 & 9120 E 41st Street spoke about his wish to vacate to the north of 41st at River Bluff Road. Lisa will send him a petition to have signed. Matt made a motion to set a public hearing for this vacation on July 10th with a second by Jennifer. Motion carried.

Matt made a motion to approve the Treasurer as a single authorized signor for the townships Certificates of Deposit. Marvin seconded the motion. Motion passed.

Matt received an E-mail of a homeowner’s concern about damage to his property on Shafer Drive perhaps caused by the snowplow. Matt will visit with the homeowner on this situation.

R J Wright of 48198 267th Street led a discussion about mowing of the ditches and tree removal questions. The supervisors acknowledged his concerns and will work with him.

Virgil Stensland mentioned he needs his culvert looked at on 41st Street. Marvin will take a look at it.

Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to go into executive session for personnel matters at 8:50 p.m. Matt made a motion to come out of executive session at 9:05 p.m. Marvin made a motion to adjourn. The meeting was adjourned at 9:10 p.m.

The next meeting will be held on June 12th at 7:30 p.m.

Pam Kolseth 

Clerk

   MINUTES FOR APRIL 10, 2018 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

APRIL 10, 2018

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, April 10, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairwoman Jennifer Schmidtbauer, Marvin Manifold & Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the March 27th meeting and the special meeting on April 3rd. Marvin seconded and motion carried.

Treasurer’s Report: The general fund and debit card balance as of 3-1-18 was $ 206,685. Deposits for March were General Fund $ 3,467, Fire Fund $ 859, Front Foot Assessments $ 3,322 and Interest $ 69. March expenses were Payroll & P/R Liabilities $ 11,430, Road Materials $ 4,592, Contracted Services $903, Professional Fees $ 2,884, Equipment & Vehicles $ 1,271, Repairs & Maintenance $ 1,631, Shop Supplies $ 649, Utilities & Phone $ 548, Split Rock Fire Dept $ 32,500, Admin & Other $ 1,552 for a total of $ 57,959. Expenses were greater than receipts by $ 50,242. This plus excluded interest ($15), Purchase of Equipment ($6,251) and Changes in A/P and P/R Liabilities $ 1,108 for an ending balance of $151,285. This plus investments of $ 1,087,536 and Savings held for Developments $ 347,969 for a total of $ 1,586,790. Matt made a motion to approve the treasurer’s report. Marvin seconded the motion. Motion carried.

Old Business: Todd Egge presented a bid for the replacement of the existing 4 garage doors with 2 new ones for $ 20,918.41 along with the replacement of the concrete approach for $ 8,208.18 from Schoeneman Construction. Todd will check to see if the SD Excise tax on these bids might be exempt. Jennifer asked for a financial check of the Fire Dept. to evaluate their need for financial assistance with this project. Todd thought this could be completed within a few weeks and will likely have it for the next township meeting on May 8th. 

Marvin reported on the surplus equipment which has been listed with the Purple Wave auction.  The auction will take place on May 1st.

Jennifer will meet this Thursday to get more details of the Highway 42 (Phase 2) project and will report back to the Supervisors. She has also contacted the party that did a drainage study of the Pine Lake Hills area back in 2004. She will find out more in details and contact the Pine Lake Hills HOA. 

There are no updates on the Pine Lake Hills and Split Rock Heights road repairs. Marvin said they are to meet with Myrl & Roy’s to take a look at some of the problems.

Kevin is working on the equipment inventory as far as what should be insured. He mentioned and the Suoervisors agreed to set $ 3000 as the value as to whether it should be covered on the insurance policy. He is working on this with Schwebach Insurance as well as our work comp audit. 

Pam reported the Community Clean-up postcards will be sent to several developments in the township later this month. Details can be found on the web site. Postcards will be available at the Split Rock Fire Department Pancake Breakfast on May 6th. Once again – the date is Saturday- May 19th from 9:00 a.m. until 2:00. A list of what can be brought is on our website. ID will be required.

Matt made a motion to approve the change of front foot assessment for Lyle Parks of 8808 East Hidden Valley Road from 516.9 feet to 481.92 feet for next year’s tax assessment and to refund Mr. Parks $41.98 for the difference paid in 2018. Jennifer seconded and the motion carried.

The only bid received for dust control (road stabilizer) was from BX for $ .905 per gallon at a total of $94,274.27. This was about $ .05 more than last year. Marvin made a motion to accept the bid with a second by Matt. Motion carried.

Tim Kilmer of Horsepower Drainage Solutions presented drawings along with a bid of around $ 33,000 for the Kim Circle drainage issues. He said the ideal time to perform the work would be in July or August. He would like to take some samples of the bedrock in the area. There would be some preliminary work and the need to inform the homeowners. In that this was informational, no decision has been made on this project.

Kori and Bob Baade of 7800 E 39th Street in Pine Hills development made a request to vacate 39th Street and Joe Drive alongside their property. Lisa said she had spoken with City Planning about the request. They would not allow for 39th Street to be vacated because of future plans in the area and access availability, but would consider Joe Drive. Lisa also stated that she had spoken to Dan Anderson who would oppose the vacation. The Baade’s do wish to pursue vacating Joe Drive and will complete the petition as such.

Resident’s concerns: Julie Benz inquired about road obstructions near 6500 Dan Ridge. Lisa said a memo had been sent to the party with a completion date of April 16th for removal. The Supervisors decided to extend that deadline to May 1st, due to inclement weather .

Patty Peterson of 9020 E 33rd mentioned a pot hole at 33rd & River Bluff and another area which needed attention. Ken & Jacki Blumenauer of 2700 S River Bluff Road have some issues with a tree blocking sight. Supervisor Matt will get in touch with these folks in the next few days. 

Dick Funke said the signs needed to be removed at Ledge Rock. James Feldman mentioned the tree cutting by the county on East Madison Street.

Matt made a motion to pay bills with a second by Marvin. Motion carried. Marvin made a motion to adjourn. The meeting was adjourned at 9:00 p.m. The next meeting will be held on May 8, 2018 at 7:30 p.m. 

Pam Kolseth

Township Clerk

 MINUTES FOR SUPERVISORS SPECIAL MEETING

SPLIT ROCK TOWNSHIP

APRIL 3, 2018

  • The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, April 3, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairwoman Jennifer Schmidtbauer, Marvin Manifold & Matt Staab. Also present was Kevin Callies, Treasurer.
  • Jennifer called the meeting to order at 8:02 a.m. 
  • The following items were discussed and clarified.
  • 1. Supervisor Duties
  •     a. Reviewed the list of duties and assigned supervisors and treasurer for various items during the next 12 months. Will publish on the Split Rock website (separate attachment).
  •     b. Action: Matt Staab will check and report back on the overweight resolutions that exist for the township.
  • 2. Priorities for the year were discussed and agreed to:
  •     a. Kim Circle drainage
  •     b. Maple culvert repair
  •     c. Chip/seal and repair of roads in Pine Lake Hills and Split Rock Heights (Action: Marv will start communication with potential contractors)
  •     d. Guard rail placement on 264th Street (Action: Jennifer will contact potential contractors)
  •     e. Tree trimming in developments (where there is interference with road equipment)
  • 3. Communication 
  •     a. Discussed communication channels to use with each other and township employees to minimize confusion and enhance efficiency.
  •     b. Supervisors will ensure gravel chargebacks and overweight permits in developments are communicated to Kevin.
  •     c. Supervisors will let Kevin know when culverts are placed and if billing needs to occur. The Township will supply the culverts for approved permit requests.
  •     d. Matt will copy all supervisors on general township email responses to patrons. 
  • 4. Attorney attendance at meetings
  •     a. Prior to each monthly meeting, the chair (Jennifer) will let attorney Lisa Marso know if her attendance is needed for that month’s agenda.
  • 5. Strategic Plan for Township
  •     a. Agreed that it would be a good idea to pull together a small stakeholder group of patrons and township officers to discuss anticipated items impacting township operations over the coming decade.
  •     b. Anticipate an autumn timeframe to do this. 
  •         

  •     Meeting adjourned at 9:15 a.m.

 MINUTES FOR MARCH 27, 2018 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

MARCH 27, 2018

  • The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, March 27, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairwoman Jennifer Schmidtbauer, Marvin Manifold & Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.
  • Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Jennifer. Motion carried. Matt made a motion to accept the minutes of the March 13th meeting with a second by Marvin. Motion carried.
  • Treasurer’s Report: None
  • Old Business: Jennifer reported on her conversation with Century Link. They will be installing about 60 miles of fiber optic cable in the summer of 2018 along 41st Street, RiverView Road and Powder House Rd. As the project becomes closer a notice will be placed on the website.
  • Marvin met with reps from the Purple Wave auction about our surplus equipment. They took some pictures and need to get the title for the Ford pickup to place it on their auction. Marvin will get us the dates. 
  • Marvin met with the engineer with reference to the culvert on Maple Street. They will let bids in April and are suggesting to add on to the existing culvert with additional rock and improvements. Perhaps the culvert to the north will be addressed next summer. 
  • Also Marvin had the engineer take a look at 264th Street where spring flooding had occurred. They will meet with the county to discuss a possible solution. Road gravel was hauled in and old tree parts were removed. The street is now open again.
  • Matt made a motion to change the current process for check signing from three signatures to two signatures by either the treasurer, clerk or chairman of the board. Marvin seconded the motion. Motion carried. This was suggested when the township met with state legislative auditors last fall.
  • New Business: Pam reviewed a check list for the Community Clean-up which will be held on Saturday, May 19th from 9:00 a.m. until 2:00 p.m. at the same site on Highway 42. Postcards will be sent to certain developments (on a rotation basis). The rest of the details are being handled. 
  • Jennifer has spoke with representatives of the engineer group for Highway 42 – Phase 2. She will meet with them again to get more details and report back to the board.
  • There were no resident concerns. Matt made a motion to pay bills with a second by Marvin. Motion carried. Marvin made a motion to adjourn with a second by Matt. The meeting was adjourned at 8:15 p.m. The next meeting will be on April 3rd at 8:00 a.m. to review supervisor duties and other communication items. The next regular meeting will be on April 10th at 7:30 p.m.
  • Pam Kolseth/Township Clerk

   MINUTES FOR MARCH 13, 2018 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

MARCH 13, 2018

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, March 13, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairwoman Jennifer Schmidtbauer, Marvin Manifold & Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the agenda with additions of Equipment Inventory and Surplus Items and to table the Fire Dept. doors replacement until March 27th. The motion was seconded by Marvin. Motion carried. Marv made a motion to approve the minutes of the February 27th meeting with a second by Matt. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 2-1-18 was $ 137,570. Deposits for February were General Fund $ 62,464, Fire Fund $ 5,541, Front Foot Assessments $ 13,186, Other – Permits and Proceeds ($247), and Interest $ 53. February expenses were Payroll & P/R Liab. $ 3,504, Road Materials $ 225, Contracted Services $ 511, Dust Control $ 533, Prof. Fees $ 2,198, Equipment & Vehicles $ 2,456, Repairs & MaIntenance $ 199, Utilities & Phones $ 975, Admin & Other ($84) for a total of $ 10,515. Receipts were greater than expenses by $ 70,482. This plus excluded interest ($13) and changes in A/P & P/R Liabilities ($ 1,354) for an ending balance of $ 206,685. This plus investments of $ 1,087,536 and savings for developments $ 347,954 for a total of $ 1,642,175. Matt made a motion to approve the Treasurer’s Report with a second by Marv. Motion carried.

Old Business: Marvin Manifold – newly elected supervisor, Kevin Callies – Treasurer and Pam Kolseth, Clerk read their oaths of office. 

New Business: Tami Schwebach from Schwebach Insurance presented the township’s insurance policy effective 3-1-18. She reviewed the various sections of coverage and answered questions. Kevin will check a recently updated equipment inventory list and report back to Tami with a few additions.

David Baillie and Duane Christensen from Pine Lake Hills brought their concerns for the roads in Pine Lake Hills. Chip sealing is on the plan for this summer however, there is other road work which needs to be done before that. Matt said he would be out to visit with them soon. David also brought up an earlier drainage study from 2004 and had questions about whose responsibility this was. Jennifer agreed to call the county and visit with them about it.

Marvin made a motion to surplus the following equipment: 1) 2004 F-550 pickup, 2) old stump grinder, 3) 3 pt. road drag and 4) old sander. The motion was seconded by Matt. Motion carried. These will be listed on our website and also on an auction site.

Equalization meetings are scheduled for Monday, March 19th beginning at 7:00 p.m. 

Wendy Romrell asked the supervisors to include Kim Circle on the April 10, 2018 meeting agenda. Marvin said they are awaiting the tiling bid for this project.

Pam received some information from Century Link on a project which may affect some areas of the township. Jennifer will contact them to see if we are required to do anything.

Marvin made a motion to pay bills with a second by Matt. Motion carried. Matt made a motion to go into executive session at 8:35 p.m. for some clerical items. Matt made a motion to come out of executive session at 8:42 pm.

Matt made a motion to have the township give a monetary gift of $50 to the moderator and $ 40 to each of the election judges for the recent annual meeting. This was seconded by Marvin. Motion carried. Matt made a motion to adjourn the meeting. The meeting was adjourned at 8:45 p.m. The next meeting will be held on Tuesday, March 27th at 7:30 p.m. This meeting is required by law.

Pam Kolseth

Clerk

 MINUTES OF 2018 ANNUAL MEETING OF ELECTORS


  Split Rock Township 

March 6, 2018


The annual meeting of the electors of Split Rock Township, Minnehaha County, South Dakota, was held on Tuesday March 6, 2018 at 7:00 p.m. at the Split Rock Township Fire Department located at 7201 East Arrowhead Parkway, Sioux Falls, SD.  The meeting was held in accordance with the notice published in the Sioux Falls Argus Leader and the Brandon Challenger. 


Present at the meeting were the township supervisors, Marvin Manifold, Matt Staab and Jennifer Schmidtbauer.  Also present were Lisa Marso, Township counsel, Kevin Callies, Township treasurer and Pam Kolseth, Township clerk together with electors in the township (63 signed in).


 The meeting was called to order by Clerk Pam Kolseth.  Following the Pledge of Allegiance, a motion was made by Duane Christensen and seconded by Thomas King to elect the following election judges:  Pat Stensland, Dwayne Weichmann and Darin Deboer. Motion carried.  A motion to select Monte Albertson  as the moderator was made by Jennifer Vander Esch and seconded by Matt Staab.  Motion carried. Bill Dean made a motion to accept the agenda as presented with a second by Thomas King. Motion carried. Monte proclaimed the Opening of the Polls until 8:00 p.m. (or until residents in line completed voting) and commencement of election voting began for one supervisor position for a three year term between Rodney Holm and Marvin Manifold. 

Treasurer Kevin Callies reviewed the Historical Financial Summary & 2018 Budget and the Annual Statement of Treasurer’s 2017 Accounts which included the General Fund with a beginning balance of     $ 1,509,831.25 with receipts of 630,288.31 and disbursements of ($567,841.54) with a total cash balance at the end of the year of $ 1,572,278.02.

 Lisa Marso, our township attorney, provided a summary of legal issues in the past year including:  contractual agreements and promisory notes for all phases of the Hidden Valley asphalt project, a speed limit resolution, tax freeze issues and front foot assessment adjustments. 

 Fire Chief Darrin Tille gave the following fire department report:  there were 118 calls of which 14% were fire, 64% medical and 22% other.  Someone wondered how many structure fires to which Darrin responded from 2-5.  There are currently 36 volunteer members with 5 new ones joining in the last year.  Recent membership awards were given to:  Dennis Schuette 40 years, R J Wright 30 years, Scott Knochemus 15 years and Todd Egge 5 years. Congratulations gentlemen.  Todd Egge spoke about their need for facility and equipment improvements:  SCBA tanks/masks, Locker racks for bunker gear, garage door replacement, parking lot overlay and a message sign were mentioned.  He ended with the Pancake Breakfast will be held on May 6th.  We thank those in the fire department for their continuing service

. Kevin presented the 2019 Township budget report.  After some explanation Jeff Kerkvliet made a motion to accept the budget with a second by Darrin Tille.  Motion carried. Marvin gave a report of Supervisor activities from 2017: Dust Control applied to all developments and section line roads, improved gravel, Community Clean-up held in May, asphalt completion in Hidden Valley by the landowners, employee training and a meeting with representatives from the State Legislative Audit office on internal controls.  Projects for 2018: include repair and seal coat roads in Pine Lake Hills, Split Rock Heights and Mystic Meadows, Maple Street culvert and eroding ditches, guard rail options at top of eroding hill on 264th and Kim Circle drainage options.  The 2019 Community Clean-up is scheduled for Saturday, May 19th from 9:00 a.m until 2:00 p.m. The minutes of the 2017 annual meeting were made available to patrons.  Julie Benz made a motion to approve the minutes with a second by Bill Dean. Motion carried. Bill Dean made a motion to keep the mill levy rate on property at the current .90 for 2019.  The motion was seconded by Thomas King.  The 2019 levy will be base + CPI + growth to the maximum allowed by law with the mill levy not to exceed .90 mills including $ 65,000.00 for fire protection.  Motion carried. 

The township voters placed the following front assessments on individual developments for the 2019 township levy:

 Country Gables/Odes $ .40, Hayes   $.00, Hidden Valley $ .80, Indian Hills $ 0.00, Iverson Crossing $ .80, Iverson Tract/Red Rock $ .80, Kim Circle $ 1.00, Mystic Meadows $2.00, O’Hanlons/River Bluff $ .80, Pine Hills $ .80, Pine Lake Hills $ 2.00, Pleasant View Acres $ .40, Rollinger $ 1.00, Rowena $ .80, Skyview Circle $ .00, Split Rock Heights (Asphalt) $ 1.00, Split Rock Heights (Gravel) $ .40.  A motion to approve these assessments was made by Wendy Romrell and seconded by Thomas King. Motion carried. 

Wayne Krumvieda made a motion to take no action on the following levies:  Additional fire protection, Snow removal reserve fund and Secondary road capital improvement.  This was seconded by Stacy DeBoer.  Motion carried.

 A motion was made by Wayne Krumvieda to make expenditures for an amount greater than taxes levied up to a cap of $ 1 million.  This motion was seconded by Julie Benz.   Motion approved.

 Sheila Agee made a motion for the purchase of equipment costing more than $ 15,000 with a second by                  Thomas King.   Motion passed.

 A motion was made by Virgil Stensland to approve potential capital expenditures not to exceed collectively up to $ 750,000 of Split Rock Township funds for construction/relocation of a Township Shop.  The motion was seconded by Carolyn Thelen.  Motion carried.

 Stacy DeBoer made a motion for the cost of clean-up of weeds, grass, or brush in the right-of-way of township roads shall be paid for by the township.  Thomas King seconded the motion.  Motion carried. 

 Sheila Agee made a motion for the cost of tree removal in the right-of-way be paid for by the township.  This motion was seconded by Stacy DeBoer.  Motion carried.

 Paul Eliason made a motion to leave as is the annual compensation and rate of daily compensation as follows:  Township clerk $ 400/mo plus $ 50 per additional meeting and Treasurer $ 600/mo plus $ 50 per additional meeting, Supervisors $ 100 per meeting and $ 100 per road trip.  This was seconded by Thomas King.  Motion carried. 

Stacy DeBoer made a motion for the ratification and approval of all action of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2017.  Julie Benz seconded and the motion carried.

 

Todd Headrick made a motion to approve the unopposed positions of Pam Kolseth, Clerk and Kevin Callies, Treasurer for Split Rock Township.  The motion was seconded by Thomas King.  Motion carried. Residents voiced their approval for the Township to continue to pay for dust control for all section line roads and for the annual community clean-up project.

 Matt Staab made a motion to set the limit of maximum yearly salary/compensation as follows:  Clerk cap at $ 6,000, Treasurer cap at $ 9,000, each Supervisor cap at $ 12,000.  Marvin seconded this motion.  Motion carried.

 Matt Staab made a motion to approve the 2019 contract with the Split Rock Fire Department for             $ 65,000 with a second by Marvin Manifold.  Motion carried. Jennifer Schmidtbauer made the motion for approval of the Township road system and designation of maintenance levels for roads within the system.  (All secondary roads are full maintenance roads except the following which are minimum maintenance roads:  Ledge Rock and East Dan Ridge Road)  See attachment.  Motion was seconded by Matt Staab.  Motion carried. A motion to approve legal newspapers of the Argus Leader and Brandon Challenger and Brandon Journal was made by Jennifer with a second by Matt.  Motion carried. Jennifer Schmidtbauer made a motion for the approval of these depository banks:  Service First FCU, First Dakota Nat’l Bank, First Bank & Trust, Great Western Bank, Minnwest Bank, First Nat’l Bank, US Bank, Wells Fargo Bank, SD Public Funds Investment Trust, Liberty Natl Bank and Plains Commerce Bank.  Motion seconded by Marvin.  Motion carried.

 A motion was made by Matt Staab for the redeposit of Certificates of Deposit.  Jennifer seconded this motion.  Motion carried.

 Matt moved August 1, 2018 as the date for right-of-way clearance with a second by Marvin.  Motion carried. Marvin made a motion to approve membership in the Minnehaha County Ass’n of Towns and Townships and for the State Association.  Seconded by Jennifer.  Motion carried.

 Matt made a motion for the ratification and approval of all actions of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2017.  Jennifer seconded the motion and motion passed. 

There were no bills to pay. 

Monte Albertson announced the results of the tally of votes by the election judges.  There were 221 ballots cast – Marvin Manifold received 128 and Rodney Holm received 93. 

 Matt made a motion to elect Jennifer Schmidtbauer as the Supervisor Chairman.  Marvin made a second.  Motion carried. 

The meeting was adjourned at 8:30 p.m. 


Pam Kolseth Township Cle

  

 MINUTES FOR FEBRUARY 27, 2018 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

FEBRUARY 27, 2018

  • The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, February 27, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab & Jennifer Schmidtbauer. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.
  • Chairman Manifold called the meeting to order at 7:00 p.m. After the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Jennifer. Motion carried. Matt made a motion to approve the minutes of the February 13, 2018 meeting with a second by Jennifer. Motion carried.
  • Treasurer’s Report: None
  • Old Business: None
  • New Business: Representatives from the Split Rock Volunteer Fire Department presented their budget request for 2019 of $ 65,000.00. They also shared a list of items for future purchase of both equipment and repairs at the Split Rock Volunteer Fire Hall. These items will be up for discussion at the Annual Meeting next Tuesday evening. 
  • Pam reported the Equalization Hearings will be held on Monday, March 19th beginning at 7:00 p.m. Anyone wishing to make an appeal should complete a form (available from Pam) and turn it in to Pam by March 15th for an appointment on the 19th. 
  • A request to give a bid to the Township for insurance coverage has been received from Taylor Jacobsen of CWG Public Entity Insurance. This will be tabled until after the Annual Meeting.
  • The Board of Supervisors reviewed the packet of information for the Annual Meeting including the development register. There was a discussion about the front foot assessments and what items they cover in gravel and asphalt developments. 
  • There were no residents concerns. 
  • Jennifer made a motion to pay bills with a second by Matt. Jennifer made a motion to adjourn with a second by Matt. The meeting was adjourned at 8:08 p.m. The Annual Meeting is scheduled for Tuesday, March 6th at 7:00 p.m.
  • Pam Kolseth
  • Clerk

  

 MINUTES FOR FEBRUARY 13, 2018 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

FEBRUARY 13, 2018

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, February 13, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab & Jennifer Schmidtbauer. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Chairman Manifold called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the agenda with a change. Motion seconded by Jennifer. Motion carried. Matt made a motion to approve the minutes of the January 9th meeting with a second by Jennifer. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 1-1-18 was $136,658. Deposits for January were General Fund $ 2,158, Fire Fund $ 414, S D Alcohol Bev Fund $ 6,139, Front Foot Assessments $ 1,184 and Interest $ 40. January expenses were Payroll & P/R liabilities $ 6,347, Road Materials ($1,418), Contracted Services $ 681, Professional Fees $ 1,333, Equip & Vehicles $ 1,806, Repairs and Maintenance $ 113, Utilities & Phone $ 433, Admin & Other $ 320 for a total of $ 9,616. Receipts were greater than expenditures by $ 318. This plus excluded interest of ($15) and changes in A/P & P/R Liabilities of $609 for an ending balance of $ 137,570. This plus investments of $1,087,536 and Savings for Developments $ 347,940 for a total of $ 1,573,047. Jennifer made a motion to approve the treasurer’s report with a second by Matt. Motion carried.

Old Business: Lisa reported back about two roads in Rowena. Douglas Ave is a township accepted road and Ledge Rock is a minimum maintenance road. At the last monthly meeting Julie Benz submitted a petition by three of the homeowners to have Dan Ridge accepted by the township as a minimum maintenance road. At tonight’s meeting the following residents along Dan Ridge spoke: Gary Bills of 6600 E 26th Street shared his remarks of why he was opposed to having Dan Ridge become a township road. Aaron Emerson of 6502 Dan Ridge and Rex and Julie Benz of 6500 Dan Ridge offered their comments of why they had made this request. Matt made the motion to accept Dan Ridge as a minimum maintenance road with a second by Jennifer. Motion carried. Matt then made a motion to execute a resolution for Dan Ridge to be accepted as a minimum maintenance road. Jennifer seconded the motion. Motion carried.

Matt shared his thoughts on the purchase/lease of a new road grader. This item will be discussed in more detail at the annual meeting on March 6, 2018. 

New Business: Jennifer introduced Steve Meyer and Paul Clinton of Clark Engineering. They told about their company and shared some insights of problem areas in Split Rock Township. They suggested Guard Rails on Spook Road (264th Street) because of erosion. A culvert located on Maple Street needs to be longer and perhaps a Guard Rail from hilltop to hilltop. He spoke about the drainage patterns within Kim Circle and suggested a topographical survey. They will submit more information to Jennifer of proposed costs and suggestions.

Lyle Parks of 8808 E Hidden Valley Road presented a survey of his front foot assessment at 481.92 feet versus what he has been assessed – 516.9 feet. Lisa will review this with the county and action will be taken at the next meeting.

Matt made a motion to approve the request from Ron Heller for a disabled veteran’s reduction of front foot assessments based on information from the county. Jennifer seconded the motion and motion carried.

Discussion was held about the community clean-up. A tentative date of May 19th from 9:00 to 2:00 p.m. was scheduled. There will be more discussion about this at the annual meeting.

A bid for dust control will need to be published in order to have bids available in April. There will be more discussion of this at the annual meeting.

Resident’s concerns: Lyle Parks mentioned a speed limit sign was down at Madison & Hidden Valley. The supervisors will check it out. James Feldman of 9501 E Madison spoke about the reduction of speed limit on Madison and an issue of rezoning on some property being developed. Kevin Gallo of Split Rock Heights commended the township for the great job on snow/ice removal last week. He inquired if the township could get assistance from the SD Towns & Township Ass’n. about annexation concerns.

The annual meeting agenda and handouts discussion will be brought forward to the next township meeting scheduled for Tuesday, February 27th with a change of time – 7:00 P.M.

Marv made a motion to pay bills with a second by Matt. Motion carried. Matt made a motion to go in to executive session at 9:07 p.m. to discuss a personnel issue with a second by Jennifer. Motion carried. Jennifer made a motion to come out of executive session at 9:24 p.m. with a second by Marvin. Motion passed. Marv made a motion to adjourn the meeting at 9:26 p.m. The next meeting will be held on February 27, 2018 at 7:00 p.m.

Pam Kolseth

Clerk

 MINUTES FOR JANUARY 9, 2018 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

JANUARY 9, 2018

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, January 9, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD.  Members present were Chairman Marvin Manifold, Matt Staab & Jennifer Schmidtbauer.  Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Chairman Manifold called the meeting to order at 7:30 p.m.  After the Pledge of Allegiance, Jennifer made a motion to approve the agenda with corrections with a second by Matt.  Motion carried.  Matt made a motion to approve the minutes of the December 12th meeting with a second by Jennifer.  Motion carried.

Treasurer’s Report:  The general fund and debit card balance as of 12-1-17 was $ 224,950.  Deposits for December were General Fund $ 18,259, Fire Fund $ 3,499, Front Foot Assessments $ 7,978, and Interest $ 5,173.  December expenses were Payroll & P/R Liabilities $ 7,673, Road Materials ($ 29,692), Contracted Services $ 3,837, Dust Control $ 5,453, Professional Fees $ 1,481, Equipment & Vehicles      $1,131, Repairs & Main $ 280, Utilities & Phones $ 347, Admin & Other $ 459 for a total of ($9,032).  Receipts were greater than expenditures by $ 43,941.  This plus excluded interest of ($ 5,129) Purchase of Equipment ($ 6,377), Development Savings Transfer ($114,654) and changes in A/P and P/R Liabilities ($ 24) for an ending balance of $ 142,706.  This plus investments $ 1,087,536 and Savings for Developments $ 347,926 for a total of $ 1,578,168.  Jennifer made a motion to approve the treasurer’s report with a second by Matt.  Motion carried. 

Old Business:  Julie Benz of 6500 Dan Ridge presented to the Supervisors a signed petition from several neighbors to have Dan Ridge accepted by the township as a Minimum Maintenance road.  This item is tabled until the next monthly meeting at which time a resolution will be voted upon.  Also discussed next month may be removal of objects in the road.

The supervisors reviewed the current culvert and overweight permits which are currently on the township’s web site.  The only change needed is to add Hidden Valley to the list of asphalt developments.  

New Business:  Jennifer had recently visited with the County Planning office to learn of the following projects:  1) Maple Street is included in their 5 year plan at which time the county would take it over and asphalt it.  However, it is still Split Rock’s responsibility until that time.  There is a culvert eroding which if the township replaces it, the county could potentially pay for the materials for replacement.   2)  A bridge on 264th will be replaced near 483rd and 3) Work done on 266th – there will be a public meeting about this on Feb. 1st at the American Legion from 5:30 – 7:00 p.m. in Valley Springs.  

Matt requested a discussion for a road grader purchase.  Marvin stated we bought the last one in 2014 and at that time the discussion was to update it on a five year plan – not until 2019 will this be reviewed.  The current road grader has about 300 hours per year or about 1200 total since it was new.  When this decision comes up – it may be included in the annual meeting for a vote by the patrons for a large dollar expense.  


Resident’s concerns:  Chuck Park asked the supervisors to take a look at a culvert off from Maple Street west of Indian Hills Trail near his home.  

There was a discussion about whether Ledge Rock and Douglas are platted roads in Rowena.  Lisa will check further into this.

Jennifer made a motion to pay bills with a second by Matt.  Motion carried.  Matt made a motion to go into executive session at 8:25 pm for possible litigation.  Matt made a motion to come out of executive session at 8:35 pm with a second by Jennifer.  Matt made a motion to adjourn the meeting.  The meeting was adjourned at 8:40 pm.  The next meeting will be on Tuesday, February 13th at 7:30 p.m.

Pam Kolseth

Clerk

 H

  

 MINUTES FOR DECEMBER12, 2017 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
DECEMBER 12, 2017

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, December 12, 2017 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Jennifer Schmidtbauer. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Chairman Manifold called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Jennifer made a motion to approve the agenda with a second by Matt. Motion carried. Marvin made a motion to approve the minutes of the November 14th meeting with a second by Matt. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 11-1-17 was $ 45,778. Deposits for November were General Funds $ 94,869, Fire Fund $ 18,047, Front Foot Assessments $52,219 and Interest $30. November expenses were Payroll & P/R Liabilities $ 3,672, Road Materials ($25,302), Professional Fees $3,449, Equipment & Vehicles $1,732, Repairs & Maintenance $ 492, Utilities & Phone $ 250, Insurance ($960), Admin & Other $ 60 for a total of $ (16,607). Receipts were greater than expenses by $ 181,772. This plus excluded interest ($10), purchase of equipment (snowblower) ($1,000) and changes in A/P and P/R Liabilities of ($1,591) for an ending balance of $ 224,950. This plus investments of $ 1,082,417 and Savings from Developments $ 233,261 for a total of $ 1,540,628. Marvin made a motion to approve the treasurer’s report with a second by Matt. Motion carried.

Old Business: Kevin and Jennifer attended the Minnehaha County Towns & Townships meeting on Nov. 20th. Items discussed were reimbursing townships for the registration fees for those attending the State Towns & Townships annual convention. The County will no longer handle any drainage issues within a township. Snow removal was discussed along with a Minnehaha County map of proposed projects from 2018 – 2022.

The SDAT & T annual convention was held in Sioux Falls on Dec 6th & 7th. Matt, Jennifer, Kevin & Pam attended various breakout meetings where discussions were held on road maintenance, dust control, surplus equipment, bonds and rebate checks from Schwebach Insurance. Split Rock Township received a rebate of $ 960 which helps to reduce our insurance costs.

A discussion was held about over weight permits and culvert applications which are currently posted on the township’s website. It was decided to leave the form on the website but to take a look at the current forms at the next township meeting and review the fees and procedures for using these forms.

Jennifer wrote a letter on behalf of the supervisors and staff to send to all residents of Split Rock Township – it outlines snow removal, gravel, dust control and points out the website address. All residents should be receiving a copy in the next few days.

New Business: Pam submitted the 2018 Schedule of Meetings and will have Virgil post it on the website. 

Matt spoke about the recent ice accumulation on the asphalt roads within some developments and said there was a problem with the sander we have. He made a motion that we purchase a new sander up to $10,000. Jennifer seconded the motion. Motion carried. They have quotes from $ 6,000 up to $7,500. The old sander will be discussed at a future meeting. They are unable to find any parts for it.

Resident’s concerns: R J Wright inquired about Ledge Rock in Rowena. It is a minimum maintenance road. Marvin said they will close it after the first snowfall as they did last year which worked well for the adjoining landowners.

Marvin made a motion to pay bills with a second by Matt. Motion carried. Matt made a motion to go in to executive session to discuss litigation and personnel issues at 8:15 p.m. Jennifer seconded the motion. Marvin made a motion to come out of executive session at 8:34 p.m. with a second by Matt. Motion carried.

A motion was made by Matt that the township’s loan to Jon Anderson for his loan for the Hidden Valley paving project be set for February 1st payments with the 3% interest rate set commencing February 1, 2018 provided Mr. Anderson return a signed and notarized note and mortgage delivered to Lisa Marso by December14, 2017. Jennifer seconded the motion. Motion carried.

Marvin made a motion to adjourn the meeting with a second by Matt. The meeting was adjourned at 8:40 p.m. The next meeting will be held on Tuesday, January 9, 2018 at 7:30 p.m.

Pam Kolseth

Clerk


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MINUTES FOR NOVEMBER 14, 2017 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

NOVEMBER 14, 2017

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, November 14, 2017 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD.  Members present were Chairman Marvin Manifold, Matt Staab and Jennifer Schmidtbauer.  Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Chairman Manifold called the meeting to order at 7:30 p.m.  After the Pledge of Allegiance, Jennifer  made a motion to approve the agenda with a second by Matt.  Motion carried. Matt made a motion to approve the minutes of the October 10th ,(with one change) October 31st and November 9th meetings with a second by Jennifer.  Motion carried.

Treasurer’s Report:  The general fund and debit card balance as of 10-1-17 was $ 93,020.  Deposits for October were General Funds $ 36,476, Fire Fund $ 737, S D Alcohol Fund $ 6,109, Front Foot Assessments $ 2,543 and Interest $ 28.  October expenses were Payroll & P/R Liabilities $ 7,234, Road Materials $ 52,513, Contracted Services, $ 1,600, Professional Fees $ 225, Equipment & Vehicles $ 3,521, Repairs & Maintenance $ 1,107, Utilities & Phones $ 246, SR Fire Dept. $ 25,000, Admin & Other $ 237 for a total of $ 91,683.  Expenses were greater than receipts by $ 45,790.  This plus excluded interest ($10), Purchase of Equipment Credit ($3,000) and changes to A/P & PR Liabilities $ 1,558 for an ending balance of $ 45,778.  This plus investments of $ 1,082,417 and Savings from Developments $ 233,251 for a total of $ 1,361,447.  Matt made a motion to approve the treasurer’s report with a second by Jennifer.  Motion carried.

Old Business:  The township and the city of Sioux Falls have had an agreement for maintaining River Bluff Road with regards to gravel, dust control and snow removal.  Matt suggested the township take over all of the upkeep going forward.  Lisa will contact the city about this change.

Jennifer recapped the special meeting held with Russ Olson & Rod Fortin of the SD Dept of Legislative Audit office held last Thursday.  Other than a couple of suggestions during this internal control review, they were pleased with procedures currently being used.  Kevin will contact First National Bank about setting limits on cash withdraws.  The supervisors agreed to have checks signed by the treasurer, clerk and the Supervisor chairman going forward.  Kevin will check into current bonding and an additional bond for the Supervisor chairman.  There was a short discussion on a new lap top for Kevin however he suggested he would wait awhile longer.

New Business:  Several of the Board members are registered for the annual SD Towns & Townships convention to be held in Sioux Falls on Dec 6 & 7.  There is a Minnehaha County Towns & Townships meeting scheduled for Monday, Nov. 20th at 6:30 p.m. at the Minnehaha County courthouse.

Resident’s concerns:  Wendy Romrell from Kim Circle inquired of the drain tile issue which was discussed last spring.  Marvin said an estimate of cost was around $ 20,000.  There was further discussion of the drain tile in the field of a nearby farm adding to the problem.  Lisa shared that the residents have ability to pursue litigation against landowners.

Jennifer made a motion to pay bills with a second by Marvin.  Motion carried.  Marvin made a motion to go into executive session at 8:15 p.m. to discuss potential litigation with a second by Matt.  Motion carried.  Marvin made a motion to come out of executive session at 8:25 p.m. with a second by Matt.  Motion carried.

Kevin brought up another discussion point from last week’s meeting with regards to having an elected   Supervisor review and sign off on employee time sheets each month.  Currently only the employee’s supervisor approves employee overtime.

 Matt made a motion to adjourn the meeting with a second by Jennifer.  The meeting was adjourned at 8:30 p.m.  The next regular meeting will be on December 12, 2017 at 7:30 p.m.

                                                                                                                                Pam Kolseth

                                                                                                                                Clerk

  

 MINUTES FOR OCTOBER 10, 2017 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

OCTOBER 10, 2017

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, October 10, 2017 at the Split Rock Township Fire Station at 7201 East Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Jennifer Schmidtbauer. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Chairman Manifold called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Jennifer made a motion to approve the agenda with a second by Matt. Motion carried. Jennifer made a motion to approve the minutes of the September 12th meeting with a second by Matt. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 9-1-17 was $113,419. Deposits for September were General Fund $ 1,786, Fire Fund $ 134, Front Foot Assessments $ 189 and Interest $28. September expenses were Payroll & P/R Liabilities $ 6,388, Road Materials $ 8,173, Contracted Services $ 1,800, Professional Fees $ 1,293, Equip & Vehicles $ 4,110, Repairs & Main $ 325, Utilities & Phones $ 253, Insurance $ 122 and Admin & Other $ 83 for a total of $ 22,548. Expenses were greater than Receipts by $ 20,411. This plus excluded interest of ($10) and changes in A/P & P/R Liab of $22 for an ending balance of $ 93,020. This plus investments of $ 1,082,417 and Savings from Developments $ 233,242 for a total of $ 1,408,679. Matt made a motion to approve the treasurer’s report with a second by Jennifer. Motion carried.

Old Business: Marv made a motion to approve the bid for gravel from First Rate for delivery in the spring. Jennifer seconded the motion. Motion carried.

There was no action taken on the topsoil and seeding quote for Hidden Valley – Phase 4 & 5. The supervisors agreed to wait until Phase 5 is completed and take a look at it in the spring. 

Jennifer said she and Matt met with Chuck Nelson, CPA in Sioux Falls to discuss an audit for the township. In review of what is currently being done, Mr. Nelson did not see a need for an audit. Instead a reference was made to the State Legislative Audit office which is a free service to local governments to review with the township Supervisors procedures and best practices. Jennifer will set up a special meeting with Russell Olson of Brookings and the Supervisors in the near future. 

Marv made a motion to pay bills with a second by Matt. Motion carried. Jennifer made a motion to adjourn the meeting. The meeting was adjourned at 8:00 p.m. The next meeting will be held on October 31st at 5:30 p.m. This meeting is required by the State. 

Pam Kolseth

Clerk

 MINUTES FOR SEPTEMBER 12, 2017 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP
SEPTEMBER 12, 2017

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, September 12, 2017 at the Split Rock Township Fire Station at 7201 East Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Jennifer Schmidtbauer. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Chairman Manifold called the meeting to order at 8:00 p.m. After the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Jennifer. Motion carried. Matt made a motion to approve the minutes of the August 8th and the Sept 7th special meeting with a second by Jennifer. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 8-1-17 was $ 307,429. Deposits for August were General $ 7,985, Fire $ 143, Front Foot Assessments $ 314, Other - $4,000, and Interest of $ 44. August expenses were Payroll & P/R Liab $ 7,000, Road Materials $ 89,542, Dust Control $103,230, Professional Fees $ 3,131, Equipment & Vehicles $ 794, Repairs & Maintenance $ 566, Utilities & Phone $ 263 for a total of $ 204,526. Expenses were greater than receipts by $ 192,040. This plus excluded interest of ($10) and changes in A/P and P/R Liabilities ($1,959) for an ending balance of $ 113,419. This plus investments of $ 1,082,417 and Savings from Developments $ 233,232 for a total of $ 1,429,069.. Jennifer made a motion to approve the Treasurer’s Report with a second by Matt. Motion carried.

Old Business:  Matt made a motion to approve a resolution for speed limits within the township. Jennifer seconded the motion. Motion carried. The speed limits will be posted on the web site. 

Lisa informed the supervisors about three properties in Hidden Valley which have not been assessed a front footage in the past. She pointed out how these properties align on N Royal Oaks Road. Marvin made a motion for the following front foot assessments: 1601 at 306 feet, 1605 at 205 feet and 1607 at 200 feet.  These will be reported to the County Auditor’s office for next year’s assessment. Matt seconded the motion. Motion carried. 

Matt received only one bid for gravel from the bid notice published. This item will be deferred to the Oct. 10th meeting. 

New Business: Matt made a motion to accept the improvements made on River Bluff Circle. The township received certification from the engineer on this project which was completed by the homeowners. Jennifer seconded the motion. Motion carried.

Kevin presented the supervisors with an equipment inventory list which he would like reviewed by the supervisors. The supervisors agreed to meet on Saturday, Sept 16th at 8:00 a.m. at the Township Shop to check out the inventory.

Resident’s concerns: Jack Parliament inquired about a section of N. Royal Oaks Road which is only 18’ vs. 22’. Lisa will check with the engineer about this. 

R J Wright inquired about several issues pertaining to small trees in the ditches, spraying, mowing and perhaps removing reflectors to prevent harm to equipment. He said he was bringing these issues up for the supervisors to think about. 

Matt made a motion to approve the bills with a second by Jennifer. Motion carried. Matt made a motion to adjourn with a second by Jennifer. The meeting was adjourned at 9:10 p.m. The next regular meeting will be on October 10th at a new time of 7:30 p.m. 

Pam Kolseth

Clerk.

   MINUTES FOR SPECIAL TOWNSHIP MEETING

SPLIT ROCK TOWNSHIP

SEPTEMBER 7, 2017

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on September 7, 2017 for a special meeting at the Split Rock Township Fire Station at 7201 East Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold and Matt Staab. Also present was Lisa Marso, Legal counsel and Pam Kolseth, Clerk. Supervisor Jennifer Schmidtbauer and Treasurer Kevin Callies were absent.

Chairman Manifold called the meeting to order at 6:30 p.m. followed by the Pledge of Allegiance. 

This meeting was called to review the bids for Hidden Valley – Phase 5. Lisa had been given the bids for Phase 5 by engineer Eric Willadson with the low bid coming in from Asco at $75,919.40. Matt made a motion with a second by Marvin to accept this bid. Motion carried. Rodney Holm from Phase 5 of Hidden Valley has signed agreements for all 10 lots in this phase. Marvin then made a motion to approve the contract with Asco which calls for completion of the work between September 11th and October 14th. Matt seconded the motion. Motion carried. Rodney expressed his gratitude to the Township for assisting with this project. This will now complete asphalt paving for all of the Hidden Valley Development. 

Marvin made a motion to adjourn the meeting with a second by Matt. The meeting was adjourned at 6:50 p.m. The next regular meeting will be held on Tuesday, September 12th at 8:00 p.m.

Pam Kolseth

Clerk