The minutes for the 2018 annual meeting will be approved at the 2019 annual meeting and posted at that time.
DRAFT MINUTES FOR FEBRUARY 12, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
FEBRUARY 12, 2019
The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, February 12, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.
Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of January 8th, 2019 with a second by Marvin. Motion carried.
Treasurer’s Report: The general fund and debit card balance as of 1-1-19 was $ 71,348. Deposits for January were General Fund - $ 33,694, Fire Fund $ 1,095, S D Alcohol Bev Fund $ 5,566, Front Foot Assessments $ 1,641. January expenses were Payroll & P/R Liabilities $ 11,285, Road Materials ($3,087), Contracted Services $ 12,513, Equipment & Vehicles $ 199, Repairs & Maintenance $ 2,792, Utilities & Phone $ 521 for a total of $ 24,222. Receipts were greater than expenses by $ 17,773. This plus interest $ 28 and changes in A/P and P/R Liabilities $ 2,736 for an ending balance of $ 91,884. This plus investments $ 1,103,530 and Savings held for Developments $ $ 484,028 for a total of $ 1,679,442. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.
Old Business: Eric Willadsen was unable to attend tonight’s meeting with some engineering proposals for Split Rock Heights, Pine Lake Hills and Mystic Meadows. Jennifer then called on Gregg Johnson from the Split Rock Heights development. Gregg shared a handout he had prepared for the SRH Repavement Project. In it he outlined the following: Background, Scope, State Laws, Current Situation, Alternate Approaches and Financial Considerations. He also brought up that perhaps something could be changed in the state statutes to allow additional ways to collect funds (other than by front foot assessments) in a more equitable manner with a project of this magnitude. Jennifer said she would visit with the SD Towns & Township Association about this matter. It would probably have to be done during the 2020 Legislative Session. Jennifer also asked Duane Christensen from Pine Lake Hills if he had any feedback after the informational meeting on January 7th. He expressed some thought only certain areas needed repairs. No action taken.
New Business: A J Spake a spokesman for Med Star Ambulance presented the audience with some background and factual information as to why he was in attendance. He said Med Star Ambulance needs some help financially. They have figured to keep one 911 truck staffed it costs about $ 100 per hour. After billing out their services to insurance carriers, Medicare & Medicaid they fall ($400,000) short each year. In order to supplement their income they also provide additional services 1) to deliver patients to hospitals in the area and 2) to assist with wheelchair and stretcher business. Because of a change in the law, it is now legal to contract with townships, cities and the county for funding. At a recent county meeting, 6 services were reviewed and Med Star ranked high in the 1) fastest time and 2) on scene response. They currently cover the cities of Brandon, Valley Springs and Crooks. If all the above listed entities came together they could offset their losses by about $ 125,000.00. Med Star is asking Split Rock Township to enter in an EMS contract for $100 per square mile which is 23 miles for Split Rock Township. This comes to a request of $ 2300.00 for one year on an annual basis. The supervisors asked AJ to put a contract together to include this funding of $ 2300.00.
No patrons were present to discuss George Road.
Pam briefed all about the upcoming Annual Meeting on Tuesday, March 5th at 7:00 p.m. She gave copies of the handouts for the Supervisors review and updates to make before our next meeting on February 26th. A notice of the Annual Meeting is being published in the Argus, Brandon Challenger and Brandon Journal and will be on WWW.splitrocktownship.com’s website.
Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to adjourn with a second by Marvin. The meeting was adjourned at 8:45 p.m. The next meeting will be on February 26, 2019 at 7:30 p.m.
Pam Kolseth
Clerk
MINUTES FOR JANUARY 8, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
JANUARY 8, 2019
The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, January 8, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.
Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with addition of Special Meeting minutes. Marvin seconded the motion and motion carried. Matt made a motion to approve the minutes of the December 11, 2018 meeting along with the special meeting minutes of December 16th and January 7th with a second by Marvin. Motion carried.
Treasurer’s Report: The general fund and debit card balance as of 12-1-18 was $ 148,418. Deposits for December were General Fund - $ 40,018, Fire Fund $ 10,174, Front Foot Assessments $ 25,443 and Interest $ 125. December expenses were Payroll & P/R Liabilities $ 8,834, Road Materials ($395), Contracted Services $ 1,119, Professional Fees $ 1,379, Equip & Vehicles $ 1,956, Repairs & Maintenance $ 2,639, Utilities & Phones $ 291, Admin & Other ($3) for a total of $ 15,820, Receipts were greater than expenses by $ 59,939. This plus excluded interest ($45) Development Savings Transfer ($ 135,644) and Changes in A/P & P/R Liabilities of ($ 1,320) for an ending balance of $ 71,348. This plus investments of $ 1,103,530 and Savings held for Developments $ 483,937 for a total of $1,658,815. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.
Old Business: Jennifer spoke about the informational meeting held on Monday for Split Rock Heights, Pine Lake Hills and Mystic Meadows. She concluded that in SRH & PLH there is a concern to do either partial or complete asphalt replacement. The major obstacle is the cost and the request was to get a more accurate bid. Jennifer asked engineer Eric if he knew from his estimates what the shape of the base is in. He said the base on the most part is good but the asphalt is deteriorating. Eric told the Supervisors he will work on a bid. Gregg Johnson from the SRH development offered his help to the supervisors to get more complete information to provide the homeowners before another meeting is held. Another discussion involved the timing of this project. Eric thinks it will probably be 2020 before anything could be started. Mystic Meadows does not wish to replace their roads but rather fix the problem areas.
Eric addressed the situation on 264th. He has checked with the Corp. of Engineers on 10-27-19 who think the road may be fixed if it qualifies under a nationwide process with some restrictions. Before anything further can be addressed they will need a proposed construction plan to determine what route to take. The supervisors asked Eric to get them a proposal
Eric has surveyed the culvert issue on Oak Road. A total replacement of a box culvert would cost around $250,000 - $ 275,000. A problem exists because it is the only entrance into that area of homes. His recommendation was to hire a company which would install a concrete floor line into the existing culvert. This may cost between $ 50,000 -$ 75,000 and could prolong the life of the culvert up to 50 years. The supervisors asked Eric to get a bid on this and report back.
Jennifer brought up a problem which arose over the New Year Holiday about not being able to get any sand or salt because of the Holiday weekend. She was inquiring about possibly having a storage area to keep it on hand at the Township shop. Several ideas were discussed and the supervisors will think about what would be best for this situation.
A Notice to File is being published in the Argus, Brandon Challenger and Brandon Journal on Jan 9th & Jan 16th. It has information about petitions and the upcoming elections at the Annual Meeting on March 5th, 2019. It will also be on the website at www.splitrocktownship.com.
Resident’s concerns: There were some concerns and the supervisors received a lot of calls about the recent ice over New Years. They said the weather did not permit getting sand/salt out for a few days. There was a discussion about the problems and the supervisors encourage patrons to call if needed.
R J Wright wondered if the road grader could get out on some gravel roads because of the warmer weather. They will look at 482nd and 267th streets in the next few days.
Kevin Gallo inquired about possibly having the legislature increase the $ 2.00 front foot assessment in light of the huge dollar expense for asphalt upkeep. If roads are repaired, it would be a good idea to have something in place to build up those funds for future needs. The supervisors will check into this.
Matt made a motion to pay bills with a second by Marvin. Motion carried. Marvin made a motion to adjourn the meeting with a second by Jennifer. The meeting was adjourned at 9:07 p.m. The next meeting will be held on February 12, 2019 at 7:30 p.m.
Pam Kolseth
Clerk
MINUTES FOR 1-7-19 SPECIAL MEETING
SPLIT ROCK TOWNSHIP
JANUARY 7, 2019
6:00 p.m.
The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Monday, January 7, 2019 at the Split Rock Township Fire Hall at 7201 Arrowhead Parkway, Sioux Falls, SD for a special meeting. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.
Jennifer called the meeting to order at 6:00 p.m. and everyone joined in the Pledge of Allegiance.
For each of the named developments, Jennifer explained the following: as these developments range from 20 – 40 years and the asphalt within may also vary in years, (normal life is around 20 years) the Supervisors had previously asked Erik Willadsen, an engineer to prepare an engineer’s estimate. Erik has drawn up an estimate of what the highest cost would be for removing the existing roads and replacing them with a 4” asphalt surface. The big question is how this would be paid for. Jennifer explained some different options. Each development has their own funds which come from a front footage assessment. Perhaps some could come from the township’s general funds. The total cost may be divided by how many homes and have a special assessment. Jennifer went on to explain that no decisions would be made this evening but it was the intent for residents of each of these developments to voice their opinions and concerns. The estimates were simply a starting place for discussion.
SPLIT ROCK HEIGHTS: Approximately 71 residents were in attendance. One concern to all is if or when Sioux Falls will annex this development into the city. In past discussions with the city, some residents feel it will not be for some 5-10 years. No one knows the answer to this question. The estimate for Split Rock Heights came in at $ 929,639. This does not include the portion of the development which is currently gravel. Neither did it include the streets of Grey Goose Circle or Sierra Circle. Some residents asked whether the Supervisors could obtain an RFP of several bids before any decisions could be made. At the end of the meeting Jennifer called for a show of hands for: 1) to do nothing - 1 vote – 2) to make repairs to the worst roads in the development – about half of those present, and 3) to replace all the roads in the development – about half of those present. There are approx. 110 homes in the estimate.
PINE LAKE HILLS: Approximately 30 residents were in attendance. Some of the same concerns were the issues of annexation and how the project would be paid for. The estimate for Pine Lake Hills was $ 655,962. They also would like to get some real bids before making any decisions. The vote by the residents was 1) do nothing – 1 vote, 2) to just fix the problem areas throughout the development – about half of those present and 3) to completely replace the asphalt – about half of those present. There are approx. 92 homes included in the estimate.
MYSTIC MEADOWS: Approximately 20 residents were in attendance. The estimate for this development was $ 323,286.with approximately 32 homes. This is a newer development than SRH or PLH and most in attendance stated they did not believe it necessary to replace their roads but rather fix up the problem areas and check with the engineer about either chip sealing or an overlay if he thought it would prolong the life of the asphalt. Mystic Meadows has development funds to cover this type of expense.
Residents should check on the website: SplitRockTownship.com or come to future regular meetings (dates also on website) to watch for further developments.
Thanks to all who participated in tonight’s informational meeting. The meeting was adjourned at
8:45 p.m.
Pam Kolseth
Cl
MINUTES FOR 12-19-18 Special Meeting
SPLIT ROCK TOWNSHIP
DECEMBER 19, 2018
7:30 p.m.
The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Wednesday, December 19, 2018 at the Split Rock Township Fire Hall at 7201 Arrowhead Parkway, Sioux Falls, SD for a special meeting. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present was Kevin Callies, Treasurer. Pam Kolseth, Clerk was present by teleconference.
Jennifer called the meeting to order at 7:28 p.m. After the Pledge of Allegiance, Matt made a motion to approve the agenda with the addition of unpaid bills. This was seconded by Marvin. Motion carried.
Public Comment: None
Matt made a motion to declare 264th Street between 48252 264th Street and 48283 264th Street as a no maintenance road as it is unsafe for vehicle travel. The motion was seconded by Marvin. Motion carried.
Matt made a motion to pay bills with a second by Marvin. Motion carried.
Matt made a motion that the township create through TASC an HRA Plan at a cost of $ 475. Jennifer seconded the motion. Jennifer and Matt voted aye – Marvin voted nay. Motion carried.
Jennifer made a motion to go in to Executive Session at 7:37 p.m. for personnel matters. Matt made a motion to come out of executive session and to adjourn the meeting at 7:50 p.m.
Pam Kolseth
Clerk
MINUTES FOR DECEMBER 11, 2018 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
DECEMBER 11, 2018
The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, December 11, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.
Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the November 13th meeting with a second by Marvin. Motion carried.
Treasurer’s Report: The general fund and debit card balance as of 11-1-18 was $ 103,069. Deposits for November were General Fund $ 62,245, Fire Fund $ 14,912, SD Alcohol & Bev Fund $ 5,818, Front Foot Assessments $ 37,397, and Interest $ 90. November expenses were Payroll & P/R Liabilities $ 4,986, Road Materials ($10,168) Contracted Services $ 55,945, Dust Control $ 23,800, Professional Fees $ 297, Equipment & Vehicles $ 1,029, Repairs & Maintenance $ 678, $ Utilities & Phone $367, Insurance ($ 2,015) and Admin & Other $ 116 for total of $ 75,035. Receipts were greater than expenses by $ 45,427. This plus excluded interest ($43) and changes in A/P & P/R Liabilities ($35) for an ending balance of $ 148,418. This plus investments $ 1,103,530 and Savings held for Developments $ 348,248 for a total of $ 1,600,196. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.
Old Business: Kevin attended the SD Town & Townships Annual Convention in Chamberlain. He reported on some of the important issues: 1) An annual inspection of all culverts should be made by the townships relative to the size, length and condition. Also a new statute with regards to assistance from counties for certain culverts was discussed. 2) Use of Class 3 barricades when required (such as Road Closed) this has to deal with reflectivity and is brought about by the feds previously assisting townships with more reflective signage. 3) Reviewed bond coverages required for township treasurer and clerks. 4) Record retention. 5) Levy for ambulance service. 6) Liability insurance needed for all contractors. Kevin said it was worth attending and sharing information with other township leaders.
Jennifer spoke of the major items of asphalt for Split Rock Heights, Pine Lake Hills and Mystic Meadows. Since we have the engineer’s estimates now – this information needs to be conveyed to the homeowners in these developments. A meeting night of Monday, January 7th at the Split Rock Fire Station was set to speak about the proposed plans of action. Split Rock Heights will be discussed from 6:00 – 7:00 p.m. Pine Lake Hills from 7:00 – 8:00 p.m. and Mystic Meadows from 8:00 – 9:00 p.m. A memo will be sent to the homeowners in these developments with details.
More will be discussed about the 264th street project at the next regular meeting on Tuesday, Jan 8th when the engineer Erik Willadsen will be able to attend. Marvin will contact the county about a needed replacement of the culvert on Oak Road prior to the Jan 8th meeting and get an estimate cost.
A short discussion was held on future equipment needs. A water truck was mentioned however, this will also depend on all of the other projects previously mentioned.
Pam presented a 2019 meeting schedule which will be posted on our website. Matt suggested we eliminate the March 12th regular meeting and the October 8th regular meeting since townships are required by law to have a meeting on the last Tuesday of each of those months.
Matt made a motion to pay bills with a second by Marvin. Motion carried. Jennifer made a motion to go in to executive session to discuss personnel issues at 8:40 p.m. with a second by Matt. Jennifer made a motion to come out of executive session at 9:05 p.m. Jennifer then made a motion to adjourn. The next regular meeting will be held on January 8, 2019 at 7:30 p.m.
Pam Kolseth
Clerk
sd
MINUTES FOR NOVEMBER 13, 2018 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
NOVEMBER 13, 2018
The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, November 13, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.
Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the October 30th meeting with a second by Marvin. Motion carried.
Treasurer’s Report: The general fund and debit card balance as of 10-1-18 was $ 151,554. Deposits for October were General Fund $37,652, Fire Fund $ 838, Front Foot Assessments $ 2,068, Permits $ 75 and Interest $ 89. October expenses were Payroll & P/R Liabilities $ 5,905, Road Materials $ 2,120, Contracted Services $ 47,988, Professional Fees $ 779, Equipment & Vehicles $ 88, Repairs & Maintenance $ 629, Utilities & Phone $ 316, SR Fire Department $ 32,500, and Admin & other $193 for a total of $ 90,518. Expenses were greater than income by $49,796. This plus excluded interest of ($44) and Changes in A/P and P/R Liabilities $ 1,356 for an ending balance of $ 103,069. This plus investments of $ 1,103,530 and Savings held for Developments $ $348,205 for a total of $ 1,554,804. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.
Old Business: At the October 9th meeting, Erik Willadsen provided an engineer’s preliminary opinion of probable construction costs for Split Rock Heights $ 839,639.80, Pine Lake Hills $ 655,962.45 and Mystic Meadows $ 323,286.90. At tonight’s meeting further discussion was held. Lisa went on to speak about the statute for front foot assessments which covers maintenance and repairs but not improvements. Each of these developments have funds in their reserves from front foot assessments previously collected however, they fall short of what is needed for the project. There was a lengthy discussion about what options would allow for such a great expense. Lisa will further research “Special Assessments” to see if there is any remedy available under that section of the statutes before next month’s meeting.
New Business: Riley DeVries of 7700 E 39th Street questioned whether he was being assessed for front footage and if so about gravel and snow removal. He lives in Pine Hill development and the Supervisors explained his street is not a township road. The Supervisors will look into whether they can provide some service and charge him for it.
Lisa distributed an update on the contracts held with homeowners in the Hidden Valley development with reference to payments made and those with payments coming due.
Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to adjourn. The meeting was adjourned at 8:50 p.m. The next meeting will be held on Tuesday, December 11th at 7:30 p.m.
Pam Kolseth
Clerk
MINUTES FOR OCTOBER 30, 2018 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
OCTOBER 30, 2018
The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, October 30, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk. Jennifer Schmidtbauer was absent.
Marvin called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the October 9th meeting with a second by Marvin. Motion carried.
Treasurer’s Report: None
Old Business: At the last meeting the supervisors agreed to have Bumblebee contractors apply a late fall dust abatement. This was completed on parts of: 41st Street, 38th Street, Maple Street, 265th Street and McHardy Road. Further evaluation will be completed in the spring.
Matt said the Maple Street culvert should be completed by next Monday. Virgil will update the web site.
Matt submitted a policy for township personnel on snow removal procedures for the file.
New Business: The SD T & T will hold their annual convention in Chamberlain, SD on December 6th & 7th. Any supervisors who would like to attend should let Kevin know as soon as possible in order for him to submit the registrations.
Perry Nature easement: The city and county have asked Split Rock Township about signing an easement agreement related to East Perry Place. The road is a Township maintained road. The Township will confirm its willingness to continue to maintain the road, but will not sign the easement agreement.
Matt made a motion to pay bills with a second by Marvin. Motion carried. Marv made a motion to adjourn. The meeting was adjourned at 7:50 p.m. The next meeting will be held on November 13th at 7:30 p.m.
Pam Kolseth
Clerk
MINUTES FOR OCTOBER 9, 2018 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
OCTOBER 9, 2018
The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, October 9, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.
Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the September 11th meeting with a second by Marvin. Motion carried.
Treasurer’s Report: The general fund and debit card balance as of 9-1-18 was $ 173,853. Deposits for September were General Fund $ 863, Fire Fund $ 219, Front Foot Assessments $ 301, Other $ 75 and Interest $ 153. September expenses were Payroll & P/R Liabilities $7,223, Road Materials $ 6,942, Contracted Services $ 1,950, Professional Fees $ 491, Equipment & Vehicles $ 4,498, Repairs & Maintenance $ 376 and Utilities & Phones $ 303 for a total of $ 21,782. Expenses were greater than receipts by $ 21,782. This plus excluded interest of ($116) and Changes in A/P & P/R Liabilities ($ 2,013) for an ending balance of $ 151,544. This plus investments of $ 1,103,530 and Savings held for Developments $ 348,161 for a total of $ 1,603,245. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.
Old Business: There was not enough interest to pursue the drainage problems in Kim Circle, therefore, we are awaiting a bill from the contractor for his time and assessment.
Eric Willadsen (Engineer) spoke about several issues:
1) The culvert on Maple Street is still being worked on. The crew ran into a problem with the water line being in the wrong place. They had to wait until the rural water pipes could be moved (they were marked incorrectly) for the project to continue. The added expense goes to the water system. The work has been completed on the North side. The biggest factor has been all the rain we have had recently and is holding up the additional work to be done. It will not be completed as originally planned by Oct 15th. The rest will depend on Mother Nature.
2) 264th Street continues to erode. Eric has received the report from Geo Tech which describes the soil borings. Eric said of upmost importance is the need to stabilize the toe of the slope. He said the road should remain closed for safety. A discussion of what next to do resulted in the Supervisors asking Eric to consult the Corps of Engineers. This process is a lengthy one but needed before anything else can happen.
3) Eric then presented preliminary opinions of probable construction cost estimates for Mystic Meadows, Pine Lake Hills and Split Rock Heights. They are as follows: Mystic Meadows $323,287, Pine Lake Hills $ 655,962 and Split Rock Heights $ 839,640. These include a 4” asphalt pavement /remove and replace. Although these developments have money in their development funds all fall short of the monies needed. There was a lot of discussion about the bids with respect to crushing the current asphalt and reusing it as a base. Perhaps the township would want to take care of the topsoil, seed, fertilize and mulch. These items could be deducted from the bid. The Supervisors wondered if maybe it could be done over several years. These are all matters in which the Supervisors will need much more input from the homeowners who live in these developments.
New Business: Matt mentioned he had visited with Bumblebee about applying a second shot of dust control. They made an offer of $ 2400 per mile using Magnesium Chloride. The Supervisors will discuss together what couple of areas they might want to try this in order to compare it to what has been done in the past.
Matt also discussed a snow policy for the township. Marvin remarked we do not have a written policy and that was decided some years ago. They mostly rely on calls from patrons if there are any problems. Matt said he would prepare an overview policy for consideration.
Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to adjourn the meeting with a second by Jennifer. The meeting was adjourned at 9:00 p.m. The next meeting will be held on Tuesday, October 30th at 7:30 p.m.
Pam Kolseth, Clerk
MINUTES FOR SEPTEMBER 11, 2018 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
SEPTEMBER 11, 2018
The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, September 11, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.
Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the August 14th meeting with a second by Marvin. Motion carried.
Treasurer’s Report: The general fund and debit card balance as of 8-1-18 was $ 193,764. Deposits for August were General Fund $ 12,087, Fire Fund $ 338, Front Foot Assessments $ 663, Permits & Proceeds $ 75, and Interest ($505). August expenses were Payroll & P/R Liabilities $ 7,679, Road Materials $ 10,315, Contracted Services $ 5,973, Dust Control $ 3,684, Professional Fees $ 1,076, Equipment & Vehicles $ 3.474, Repairs & MaInt. $ 229, Utilities & Phone $ 319, Admin & Other $ 193 for a total of $32,941. Expenses were greater than receipts by $ 20,284. This plus excluded interest of $ 550 and Changes in A/P and PR Liabilities ($178) for an ending balance of $ 173,853. This plus investments $1,103,449 and Savings held for Developments $ 348,126 for a total of $ 1,625,428. Marvin made a motion to approve the Treasurer’s Report. Matt seconded the motion. Motion carried.
Old Business: After the Public Hearing on August 14th, Jennifer read the Resolution to Vacate Joe Drive. Matt made a motion to approve the Resolution with a second by Jennifer. Matt and Jennifer were aye votes, Marvin voted with a nay. Motion carried. This will now go to the joint City/County Planning Commission if the Petitioners proceed forward.
Kim Circle Drainage issue: The supervisors have not had any further request from the homeowners in this development to pursue this project. Marvin will notify the engineer which drew up the plans and bids and ask him to submit an invoice for consideration of payment.
Jennifer mentioned the work on Maple with the culvert replacement is going well. Matt said they ran into a little worse situation than they original thought but are making headway. Currently the road is closed and hopefully the project will be completed by the middle of October.
Jennifer related that Engineer Eric Willadsen is waiting to get a report back from Geo Tech on the bore samples and to get a final report of options available for 264th Street. This street is also closed until further notice for safety reasons.
Also, Eric Willadsen hopes to have some ideas and numbers on the Split Rock Heights, Pine Lake Hills and Mystic Meadows road repair issues by the next meeting on October 9th. All residents of those developments should try to be at that meeting for input.
New Business: Jim Weixel from Bumblebee-Gibson spoke tonight about the different dust control products available. He explained the difference between magnesium chloride (mineral based) and calcium chloride (chemical based) and the properties of each one. His company is located in Harrisburg, SD. They have a different application process than the one currently used. The supervisors will take into consideration his input and get more information when it comes time to bid this in March. The supervisors thanked him for his presentation.
A homeowner in Hidden Valley has now decided to pay off in full the loan for both of his lots, rather than just one being sold, so no further action is needed.
Resident’s concerns: Richard Funke thanked the supervisors for getting some gravel down on Ledge Rock. He did however, express a concern for a culvert where Ledge Rock meets Hwy. 42. Matt said he would take a look at this.
Matt made a motion to pay bills with a second by Marvin. Motion carried. Jennifer made a motion to adjourn. The meeting was adjourned at 8:30 p.m. The next meeting will be held on October 9, 2018 at 7:30 p.m.
Pam Kolseth
Clerk
MINUTES FOR AUGUST 14, 2018 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
AUGUST 14, 2018
The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, August 14, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.
Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Marvin made a motion to approve the Agenda with a second by Matt. Motion carried. Matt made a motion to approve the minutes of the July 10th meeting with a second by Marvin. Motion carried.
Treasurer’s Report: The general fund and debit card balance as of 7-1-18 was $ 183,798. Deposits for July were General Fund $ 31,249, Fire Fund $ 269, SD Alcohol Bev Fund $ 4,670, Front Foot Assessments $711 and Interest $ 16,578. July expenses were Payroll & P/R Liab $ 9,602, Road Materials $ 5,728, Contracted Services $ 8,256, Professional Fees $ 822, Equipment & Vehicles $ 3,946, Repairs & Maintenance $ 799, Utilities & Phones $ 299, Admin & Other ($600) for a total of $ 28,852. Receipts were greater than expenditures by $ 24,626. This plus excluded interest ($ 16,534) and Changes in A/P and P/R Liabilities $ 1,874 for an ending balance of $ 193,764. This plus investments $ 1,103,694 and Savings held for Developments $ 348,091 for a total of $ 1,645,549. Matt made a motion to approve the treasurer’s report with a second by Marvin. Motion carried.
Public Hearing to Vacate Joe Drive: A petition to vacate Joe Drive was filed on May 8, 2018. A hearing date of August 14, 2018 was set. Notice of a public hearing was published. Public input on the issue was provided summarized as:
Proponents: 1) Kori Baade of 7800 E 39th said they have lived there for 33 years and have maintained Joe Drive adjacent to their property during those years. She also mentioned that Joe Drive going north had been vacated some time ago and they would like to put a structure on the area. She said she had seen the proposed plan of Dan Anderson’s development to the south which had no other North/South roads in it nor 40th Street. She mentioned someone from the city had said no to vacating 39th Street but might consider vacating Joe Drive. Bob Baade also spoke of future development and suggested he would not want to clean sidewalks.
2) Joyce Hanson of 7821 E 38th Street mentioned she and Ron have lived there for 12-15 years and said Joe Drive does not go anywhere. They have also maintained it thru the years. They would like to build a garage but their lot is not large enough.
3) Patty Peterson of 9020 E 33rd Street said she could see no reason why it should not be vacated.
4) John and Bonnie Monahan live at 3901 E 38th Street. He has a concern for traffic on an undeveloped road. He doesn’t want to disrupt the historic nature of the neighborhood. He has maintained the road since 1979. He said to the North of Joe Drive has been vacated. Wonders who would be responsible for the cost of developing the road if not vacated.
Opponents: 1) Dan Anderson 7800 E 4lst Street said Pine Hill Development was implemented in the l960’s by his father for which the roads platted were requirements of the county before it could be accepted. He stated that in the future he anticipates Joe Drive if not vacated would serve as a street between the 1st addition and the future 2nd addition of Pine Hill. It would be a permanent right of way for future utilities. He suggested residents might want to walk within the development instead of on two busier streets on the edge of the development. He mentioned a petition to vacate Joe Drive was previously denied in 2003 and 2006. He stated because of rapid growth of Sioux Falls, we should not be vacating road right-of-ways but retain the ones we have.
2) City of Sioux Falls – Planning & Development Services. The City has expressed that at this time, vacating the platted right-of-way for Joe Drive is premature and not advised based on the existing developed and un-developed abutting properties.
Matt Staab made a motion to vacate the road right-of-way described as that portion of Joe Drive lying between Block 2 & Block 3 of Pine Hill Addition S1/2 SW1/4 Section 29-T101N-R48W. Vacating the road is supported by public interest including that public resources will not need to be expended to improve or maintain the road, the road is not needed for safety or traffic flow for Township residents, there is limited if any public travel on the road, the adjacent residents could use the land to put structures on it and would not need to clear sidewalks they would not be using, a section of road was already vacated to the north and future development could locate other roads that will take care of traffic and emergency support needs. This motion was seconded by Jennifer. The votes were Matt aye, Jennifer aye and Marvin nay. Motion carried. It will now have to go before the Joint City/County commission.
Other Business:
Todd Egge of the Split Rock Fire Department brought forth a bid from Schoeneman Construction for approx. $ 30,000 for the Split Rock Fire Department to replace the existing 4 doors - frame in two new openings & replace with 2 22x10.6 steel back insulated garage doors along with a new concrete approach. He said they currently have around $ 155,000 in a truck fund for the purchase of a new off road grass rig and secondly a new rescue truck. Matt made a motion for the Township to assist the Split Rock Fire Department in the renovations cost up to $ 20,000. Marvin seconded the motion. Motion carried.
Kim Circle drainage issue: No residents from Kim Circle were in attendance. Tim from Horsepower Drainage who has submitted a prior estimate will be asked to come to the next meeting for further discussion.
Eric Willadsen from Willadsen Lund Engineering firm spoke about the asphalt roads in the Pine Lake Hills, Split Rock Heights and Mystic Meadows additions. He felt the estimates from Myrl & Roys were a band-aid approach on a bad situation. He gave some suggestions of how to approach this – perhaps in phases. He said the pavement needs to be replaced. The old pavement could be ground up and recycled as a base. The Supervisors along with patrons need to get some cost estimates before they can schedule a special meeting with the homeowners in these developments to figure out the situation.
On the 264th Street status – the Supervisors agreed for Eric Willadsen to move forward on the first step and have Geo Tek do some soil borings and to report back the findings before anything else is considered. This road remains closed to the public because of safety issues.
A bid contract was signed with PCC Box Culvert Improvements for $ 97,203.l0 for replacing the culvert on Maple Street. A message board will be on display for 7 days prior to the start of the project. It will take approximately 6 weeks to complete.
Todd Neuberger of Edward Jones brought information on investments for the township to consider. Currently the townships investments are in CD’s. Kevin has been trying to combine some of the CD’s as they have become due to get better interest rates. The newest have been purchased with rates from 2.0% to 2.35%. Kevin will take a further look at this information.
Resident’s concerns: Richard Funke said he had asked back in June for some gravel on Ledge Rock. Matt said he would get this taken care of.
Patty Peterson had spoken with the city about a hole between gravel and asphalt in an area near her. Matt said he could send Lonnie over to look at it. She also inquired about a sign across the road and Matt suggested she call “811” for this.
R J Wright commented on the work being done on 265th with the trees. He said they were doing a good job.
A motion to pay bills was made by Matt with a second by Marvin. Motion carried. Jennifer made a motion to go in to Executive Session for personnel matters at 9:23 p.m. Marvin made a motion to come out of Executive Session at 9:35 p.m. and to adjourn. Matt seconded and the meeting was adjourned. The next meeting will be held on September 11, 2018 at 7:30 p.m.
Pam Kolseth
Clerk
MINUTES FOR JULY 10, 2018 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
JULY 10, 2018
The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, July 10, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairwoman Jennifer Schmidtbauer, Marvin Manifold & Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.
Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with one change and a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the June 12th meeting with a second by Marvin. Motion carried.
Treasurer’s Report: The general fund and debit card balance as of 6-1-18 was $ 328,595. Deposits for June were General Fund $ 17,853, Fire Fund $ 4,321, Front Foot Assessments $ 7,602, Permits $ 1,100, Proceeds from sale of assets ($2,633) and Interest $ 71. June expenses were Payroll & P/R Liab $ 8,914, Road Materials $ 54,188, Contracted Services $ 626, Dust Control $ 105,857, Professional Fees $ 3,686, Equipment & Vehicles $ 8,100, Repairs & Maintenance $ 838, Utilities & Phone $ 344, Insurance ($7,403), Admin & Other $ 5,390 for a total of $ 180,541, Expenses were greater than receipts by ($152,226). This plus excluded interest ($29) and purchase if equipment $ 7,358, and Changes in A/P and P/R Liabilities $ 100 for an ending balance of $ 183,798. This plus investments $ 1,087,536 and Savings held for Developments $ 348,055 for a total of $ 1,619,390. Marv made a motion to approve the treasurer’s report with a second by Matt. Motion carried.
Old Business: The drainage options for Kim Circle were once again reviewed. In their findings, most of the bedrock was found on the east side. The bid was broken down into two parts – the developments cost was $ 27,286.41 which includes driveway reconstruction. The part for the township is $ 13,596.59 which includes the pipe, fittings and labor costs. Jennifer will check to see if this can be considered two separate projects or if it has to be one due to the total cost and bidding requirements. There may have to be a special meeting for the homeowners in Kim Circle to decide whether to proceed.
Eric Willadsen an engineering consultant addressed the patrons on two separate issues tonight. 1) He spoke about the bid from Myrl & Roy’s for the repairs and work needed in Pine Lake Hills, Split Rock Heights and Mystic Meadows. His overall opinion was that the existing asphalt is so old and worn out that perhaps it should be ground up – recycled and new asphalt should be laid in these developments. He will come up with a per foot estimate and report back. The supervisors will then figure out what costs will become to each development based on front footages. At that time a special meeting will be held with those developments to lay out these options and its cost. 2) The second issue was to address the problems with 264th street. He explained the toe of the slope has failed due to the continued erosion by the high water events in Beaver Creek. In order to correct this you need to start at the bottom, stabilize it and work your way up. Before this can be done soil boring data is needed. He has met and discussed this issue with American Engineering Testing and GeoTek Engineering. There was mention of a firm in Minneapolis that specializes in slope stabilization. Eric is waiting for a return call from them and will get back to the supervisors. This whole situation will take quite some time to figure out and until then Eric recommends the road should remain closed to the traveling public.
Matt made a motion to approve the $18,000 bid from SJO, LLC for the dirt work following Phase 5 in Hidden Valley. Marvin seconded this motion. Motion carried. This will be paid out of general funds as agreed upon last fall.
R J Wright inquired of whether any spraying of trees in the ditches had begun. Matt explained Dan has just been certified for this and as time permits they hope to start spraying along with the mowing they have been doing. With all of the rain problems everything has been backed up.
Marvin made a motion to pay bills with a second by Matt. Motion carried. Matt made a motion to adjourn the meeting with a second by Marvin. The meeting was adjourned at 9:25 p.m. The next meeting will be on August 14, 2018 at 7:30 p.m.
Pam Kolseth Clerk
MINUTES FOR JUNE 12, 2018 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
JUNE 12, 2018
The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, June 12, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairwoman Jennifer Schmidtbauer, Marvin Manifold & Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk. We also had guests Brighton and Logan from Troop 361 observing our meeting tonight.
Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a change of the fire department request to be tabled until next month. This was seconded by Marvin. Motion carried. Matt made a motion to approve the minutes of the May 8th meeting with a change in the total of the surplus equipment sold. Marvin seconded and motion carried.
Treasurer’s Report: The general fund and debit card balance as of 5-1-18 was $ 158,403. Deposits for May were General Fund $ 93,312, Fire Fund $ 23,689, SD Alcohol Bev Fund $ 3,802, Front Foot Assessments $ 58,207, Permits & Proceeds $ 175, and Interest $ 77. May expenses were Payroll & P/R Liabilities $ 7,873, Road Materials ($2,712), Equipment & Vehicles $ 2,328, Repairs & Maintenance $1,247, Utilities & Phone $ 394, Admin & Other ($13) for a total of $ 9,117. Receipts were greater than expenses by $ 170,145. This plus excluded interest ($ 30) and changes in A/P and P/R Liabilities $ 77 for an ending balance of $ 328,595. This plus investments of $ 1,087,536 and Savings held for Developments $ 348,027 for a total of $ 1,764,158. Marvin made a motion to approve the treasurer’s report with a second by Matt. Motion carried.
Old Business: Jennifer met with BXCC about the concerns of erosion in the area of 264th. They provided suggested fixes and estimate quotes of 4 different sites. These estimates included stabilizers, cables and delineators. There was some discussion with residents living in that area of possible solutions. Matt suggested they have L-TAP take a look at it the next time they have a scheduled visit.
Concerns about the Pine Lake Hills drainage situation were shared with the City. The city plans to put in a detention pond between Madison and Highway 100 which should help the water from flowing through Pine Lake Hills or at least slow it down. There is currently a lot of construction in this area.
Marvin reported receiving bids from Myrl & Roys on the following developments: Pine Lake Hills, Mystic Meadows and Split Rock Heights. There were some questions as to what the bids all included. After some discussion it was concluded that we defer these projects to Willadsen Engineering before any bids are obtained.
To date there is still no word on the bedrock study of Kim Circle. Marvin said he would contact the party who spoke to the supervisors about the project several months ago.
Matt concluded the Community Clean-up held on May 19th went very well. At times it seemed to get backed up. Several suggestions were made about having items separated and leaving the big loads for a designated time period towards the end of the day. These will all be considered when the planning is done for next year. Many expressed their gratitude for this event.
Matt reported the Dust Abatement has been completed and other than having to touch up a few areas it was very successful. Not as much gravel was required as well. The supervisors might consider putting a second application on Maple later on.
Marvin suggested the owner Darren Blair of 41st & River Bluff who had asked to vacate at last month’s meeting has now changed his mind and instead work with the township to gate off this area instead. The Supervisors will look into this.
New Business: Jennifer brought forth a resolution for fireworks discharge and clean-up on Township Roads and right-of-ways pertaining to fire danger, noise, nuisance, injury and concerns with debris. Matt made a motion to approve the resolution to include 24 hours after discharge to clean up all debris and litter. Marvin seconded the motion. Motion carried. This will go on notice on the township’s website.
Resident’s concerns: Dwayne Wiechmann had a concern about a culvert between 483rd & 264th. Dick Funke inquired about getting a load of gravel on Ledge Rock. Patty Peterson would like someone to look at a hole on 32nd & River Bluff. The Supervisors will check these out. Patty Peterson also inquired of which entity is responsible for the entrance to the Arrowhead Parkway. She had spoken with someone at the City who was not able to answer her question. Another resident asked who was responsible for the burm along Veteran’s Parkway. It was suggested she contact the City Parks department. Dwayne Wiechmann added he thought the township roads are better than ever.
Marvin made a motion to pay bills with a second by Matt. Motion carried. Marvin made a motion to adjourn the meeting with a second by Jennifer. The meeting was adjourned at 9:10 p.m. The next meeting will be held on July 10th at 7:30 p.m.
Pam Kolseth
Clerk
MINUTES FOR MAY 8, 2018 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
MAY 8, 2018
The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, May 8, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairwoman Jennifer Schmidtbauer, Marvin Manifold & Matt Staab. Also present were Lisa Marso, Legal counsel and Pam Kolseth, Clerk. Treasurer Kevin Callies was absent.
Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with the following changes: Add Shafer Road and CD authorization to new business and table the fire department request until the next meeting. It was seconded by Marvin. Motion carried. Marv made a motion to approve the minutes of the April 10th meeting. Matt seconded the motion and motion carried.
Treasurer’s Report: The general fund and debit card balance as of 4-1-18 was $ 151,285. Deposits for April were General Fund $ 44,981, Fire Fund $ 1,883, Front Foot Assessments $ 4,951, Other ($ 42), and Interest $ 55. April expenses were Payroll & Payroll Liabilities $ 8,072, Road Materials $ 257, Professional Fees $ 1,311, Equipment & Vehicles $ 6,986, Repairs & Maintenance $120, Shop Supplies $2,483, Utilities & Phones $ 469, Insurance $ 24,559, Admin & Other $ 202, for a total of $ 44,459. Income was greater than expenses by $ 7,370. This plus excluded interest ($29) and changes in A/P and P/R Liabilities ($ 224) for an ending balance of $ 158,403. This plus investments of $ 1,087,536 and Savings held for Development $ 347,997 for a total of $ 1,593,937. Marv made a motion to approve the treasurer’s report with a second by Matt. Motion carried.
Old Business: Marv reported the dirt piles were removed on Dan Ridge and gravel was added. Lisa gave the specifics of five trees which were planted in the right-of-way. Matt made a motion to have Lisa send a letter for the homeowner to remove or move those trees out of the right-of-way by June 1st. Marvin seconded the motion. Motion carried.
Marvin stated the following surplus equipment was sold at auction: 1) Stump grinder $ 2,250.00, 2) 2004 Ford F-550 truck $1,950.00, 3) Henderson spreader $ 750.00 & 4) York landscape rake $ 525.00 for a total of $ 5,475.00. There were no fees incurred for the sale.
Jennifer mentioned she has spoken with BXCC about the erosion problem on 264th and the need for guard rails. She will meet with them on May 23rd for a recommendation. Jennifer also addressed the Pine Lake Hills drainage report issue. She suggested perhaps a couple of the supervisors should visit with the City for their recommendations from the report based on future developments and possible annexation. Concerns include flooding due to heavy rain, basement flooding and walking bridges. Lisa suggested homeowners should document any damages for proof of any future legal matters.
Matt reported the signs at Ledge Rock were taken down and the pothole at 33rd & River Bluff was filled.
Marvin met on April 12th with Myrl & Roy’s about Pine Lake Hills & Split Rock Heights. The Pine Lake Hills area is in need of some repairs and some overlays are needed in Split Rock Heights. He hopes to hear back from them within a week.
The supervisors spoke with James McCaffrey of 48182 Kim Circle of the previously presented proposal for drainage problems in Kim Circle. The cost associated with that proposal has some of his neighbors having second thoughts of proceeding with the project and some may want to leave it as is. After much discussion of the proposed plan, it was decided to wait until the results come back about the depth of the bedrock in the area.
Lisa has received a signed petition to vacate Joe Drive. Matt made a motion to set a public hearing about the vacation for August 14th allowing for written information and correspondence to be considered if received by August 1st0 addressed to Lisa Marso at Boyce Law Firm, 300 S Main, Sioux Falls, SD 57104. The public may also speak at the August 14th hearing. The motion was seconded by Jennifer. Motion carried.
New Business: Matt mentioned the gravel is going well – it seems like they are needing less this year because of the better quality. Dust control is being held up for a couple of weeks due to railroad issues.
Darren Blair of 9000 & 9120 E 41st Street spoke about his wish to vacate to the north of 41st at River Bluff Road. Lisa will send him a petition to have signed. Matt made a motion to set a public hearing for this vacation on July 10th with a second by Jennifer. Motion carried.
Matt made a motion to approve the Treasurer as a single authorized signor for the townships Certificates of Deposit. Marvin seconded the motion. Motion passed.
Matt received an E-mail of a homeowner’s concern about damage to his property on Shafer Drive perhaps caused by the snowplow. Matt will visit with the homeowner on this situation.
R J Wright of 48198 267th Street led a discussion about mowing of the ditches and tree removal questions. The supervisors acknowledged his concerns and will work with him.
Virgil Stensland mentioned he needs his culvert looked at on 41st Street. Marvin will take a look at it.
Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to go into executive session for personnel matters at 8:50 p.m. Matt made a motion to come out of executive session at 9:05 p.m. Marvin made a motion to adjourn. The meeting was adjourned at 9:10 p.m.
The next meeting will be held on June 12th at 7:30 p.m.
Pam Kolseth
Clerk
MINUTES FOR APRIL 10, 2018 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
APRIL 10, 2018
The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, April 10, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairwoman Jennifer Schmidtbauer, Marvin Manifold & Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.
Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the March 27th meeting and the special meeting on April 3rd. Marvin seconded and motion carried.
Treasurer’s Report: The general fund and debit card balance as of 3-1-18 was $ 206,685. Deposits for March were General Fund $ 3,467, Fire Fund $ 859, Front Foot Assessments $ 3,322 and Interest $ 69. March expenses were Payroll & P/R Liabilities $ 11,430, Road Materials $ 4,592, Contracted Services $903, Professional Fees $ 2,884, Equipment & Vehicles $ 1,271, Repairs & Maintenance $ 1,631, Shop Supplies $ 649, Utilities & Phone $ 548, Split Rock Fire Dept $ 32,500, Admin & Other $ 1,552 for a total of $ 57,959. Expenses were greater than receipts by $ 50,242. This plus excluded interest ($15), Purchase of Equipment ($6,251) and Changes in A/P and P/R Liabilities $ 1,108 for an ending balance of $151,285. This plus investments of $ 1,087,536 and Savings held for Developments $ 347,969 for a total of $ 1,586,790. Matt made a motion to approve the treasurer’s report. Marvin seconded the motion. Motion carried.
Old Business: Todd Egge presented a bid for the replacement of the existing 4 garage doors with 2 new ones for $ 20,918.41 along with the replacement of the concrete approach for $ 8,208.18 from Schoeneman Construction. Todd will check to see if the SD Excise tax on these bids might be exempt. Jennifer asked for a financial check of the Fire Dept. to evaluate their need for financial assistance with this project. Todd thought this could be completed within a few weeks and will likely have it for the next township meeting on May 8th.
Marvin reported on the surplus equipment which has been listed with the Purple Wave auction. The auction will take place on May 1st.
Jennifer will meet this Thursday to get more details of the Highway 42 (Phase 2) project and will report back to the Supervisors. She has also contacted the party that did a drainage study of the Pine Lake Hills area back in 2004. She will find out more in details and contact the Pine Lake Hills HOA.
There are no updates on the Pine Lake Hills and Split Rock Heights road repairs. Marvin said they are to meet with Myrl & Roy’s to take a look at some of the problems.
Kevin is working on the equipment inventory as far as what should be insured. He mentioned and the Suoervisors agreed to set $ 3000 as the value as to whether it should be covered on the insurance policy. He is working on this with Schwebach Insurance as well as our work comp audit.
Pam reported the Community Clean-up postcards will be sent to several developments in the township later this month. Details can be found on the web site. Postcards will be available at the Split Rock Fire Department Pancake Breakfast on May 6th. Once again – the date is Saturday- May 19th from 9:00 a.m. until 2:00. A list of what can be brought is on our website. ID will be required.
Matt made a motion to approve the change of front foot assessment for Lyle Parks of 8808 East Hidden Valley Road from 516.9 feet to 481.92 feet for next year’s tax assessment and to refund Mr. Parks $41.98 for the difference paid in 2018. Jennifer seconded and the motion carried.
The only bid received for dust control (road stabilizer) was from BX for $ .905 per gallon at a total of $94,274.27. This was about $ .05 more than last year. Marvin made a motion to accept the bid with a second by Matt. Motion carried.
Tim Kilmer of Horsepower Drainage Solutions presented drawings along with a bid of around $ 33,000 for the Kim Circle drainage issues. He said the ideal time to perform the work would be in July or August. He would like to take some samples of the bedrock in the area. There would be some preliminary work and the need to inform the homeowners. In that this was informational, no decision has been made on this project.
Kori and Bob Baade of 7800 E 39th Street in Pine Hills development made a request to vacate 39th Street and Joe Drive alongside their property. Lisa said she had spoken with City Planning about the request. They would not allow for 39th Street to be vacated because of future plans in the area and access availability, but would consider Joe Drive. Lisa also stated that she had spoken to Dan Anderson who would oppose the vacation. The Baade’s do wish to pursue vacating Joe Drive and will complete the petition as such.
Resident’s concerns: Julie Benz inquired about road obstructions near 6500 Dan Ridge. Lisa said a memo had been sent to the party with a completion date of April 16th for removal. The Supervisors decided to extend that deadline to May 1st, due to inclement weather .
Patty Peterson of 9020 E 33rd mentioned a pot hole at 33rd & River Bluff and another area which needed attention. Ken & Jacki Blumenauer of 2700 S River Bluff Road have some issues with a tree blocking sight. Supervisor Matt will get in touch with these folks in the next few days.
Dick Funke said the signs needed to be removed at Ledge Rock. James Feldman mentioned the tree cutting by the county on East Madison Street.
Matt made a motion to pay bills with a second by Marvin. Motion carried. Marvin made a motion to adjourn. The meeting was adjourned at 9:00 p.m. The next meeting will be held on May 8, 2018 at 7:30 p.m.
Pam Kolseth
Township Clerk
MINUTES FOR SUPERVISORS SPECIAL MEETING
SPLIT ROCK TOWNSHIP
APRIL 3, 2018
MINUTES FOR MARCH 27, 2018 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
MARCH 27, 2018
MINUTES OF 2018 ANNUAL MEETING OF ELECTORS
Split Rock Township
March 6, 2018
The annual meeting of the electors of Split Rock Township, Minnehaha County, South Dakota, was held on Tuesday March 6, 2018 at 7:00 p.m. at the Split Rock Township Fire Department located at 7201 East Arrowhead Parkway, Sioux Falls, SD. The meeting was held in accordance with the notice published in the Sioux Falls Argus Leader and the Brandon Challenger.
Present at the meeting were the township supervisors, Marvin Manifold, Matt Staab and Jennifer Schmidtbauer. Also present were Lisa Marso, Township counsel, Kevin Callies, Township treasurer and Pam Kolseth, Township clerk together with electors in the township (63 signed in).
The meeting was called to order by Clerk Pam Kolseth. Following the Pledge of Allegiance, a motion was made by Duane Christensen and seconded by Thomas King to elect the following election judges: Pat Stensland, Dwayne Weichmann and Darin Deboer. Motion carried. A motion to select Monte Albertson as the moderator was made by Jennifer Vander Esch and seconded by Matt Staab. Motion carried. Bill Dean made a motion to accept the agenda as presented with a second by Thomas King. Motion carried. Monte proclaimed the Opening of the Polls until 8:00 p.m. (or until residents in line completed voting) and commencement of election voting began for one supervisor position for a three year term between Rodney Holm and Marvin Manifold.
Treasurer Kevin Callies reviewed the Historical Financial Summary & 2018 Budget and the Annual Statement of Treasurer’s 2017 Accounts which included the General Fund with a beginning balance of $ 1,509,831.25 with receipts of 630,288.31 and disbursements of ($567,841.54) with a total cash balance at the end of the year of $ 1,572,278.02.
Lisa Marso, our township attorney, provided a summary of legal issues in the past year including: contractual agreements and promisory notes for all phases of the Hidden Valley asphalt project, a speed limit resolution, tax freeze issues and front foot assessment adjustments.
Fire Chief Darrin Tille gave the following fire department report: there were 118 calls of which 14% were fire, 64% medical and 22% other. Someone wondered how many structure fires to which Darrin responded from 2-5. There are currently 36 volunteer members with 5 new ones joining in the last year. Recent membership awards were given to: Dennis Schuette 40 years, R J Wright 30 years, Scott Knochemus 15 years and Todd Egge 5 years. Congratulations gentlemen. Todd Egge spoke about their need for facility and equipment improvements: SCBA tanks/masks, Locker racks for bunker gear, garage door replacement, parking lot overlay and a message sign were mentioned. He ended with the Pancake Breakfast will be held on May 6th. We thank those in the fire department for their continuing service
. Kevin presented the 2019 Township budget report. After some explanation Jeff Kerkvliet made a motion to accept the budget with a second by Darrin Tille. Motion carried. Marvin gave a report of Supervisor activities from 2017: Dust Control applied to all developments and section line roads, improved gravel, Community Clean-up held in May, asphalt completion in Hidden Valley by the landowners, employee training and a meeting with representatives from the State Legislative Audit office on internal controls. Projects for 2018: include repair and seal coat roads in Pine Lake Hills, Split Rock Heights and Mystic Meadows, Maple Street culvert and eroding ditches, guard rail options at top of eroding hill on 264th and Kim Circle drainage options. The 2019 Community Clean-up is scheduled for Saturday, May 19th from 9:00 a.m until 2:00 p.m. The minutes of the 2017 annual meeting were made available to patrons. Julie Benz made a motion to approve the minutes with a second by Bill Dean. Motion carried. Bill Dean made a motion to keep the mill levy rate on property at the current .90 for 2019. The motion was seconded by Thomas King. The 2019 levy will be base + CPI + growth to the maximum allowed by law with the mill levy not to exceed .90 mills including $ 65,000.00 for fire protection. Motion carried.
The township voters placed the following front assessments on individual developments for the 2019 township levy:
Country Gables/Odes $ .40, Hayes $.00, Hidden Valley $ .80, Indian Hills $ 0.00, Iverson Crossing $ .80, Iverson Tract/Red Rock $ .80, Kim Circle $ 1.00, Mystic Meadows $2.00, O’Hanlons/River Bluff $ .80, Pine Hills $ .80, Pine Lake Hills $ 2.00, Pleasant View Acres $ .40, Rollinger $ 1.00, Rowena $ .80, Skyview Circle $ .00, Split Rock Heights (Asphalt) $ 1.00, Split Rock Heights (Gravel) $ .40. A motion to approve these assessments was made by Wendy Romrell and seconded by Thomas King. Motion carried.
Wayne Krumvieda made a motion to take no action on the following levies: Additional fire protection, Snow removal reserve fund and Secondary road capital improvement. This was seconded by Stacy DeBoer. Motion carried.
A motion was made by Wayne Krumvieda to make expenditures for an amount greater than taxes levied up to a cap of $ 1 million. This motion was seconded by Julie Benz. Motion approved.
Sheila Agee made a motion for the purchase of equipment costing more than $ 15,000 with a second by Thomas King. Motion passed.
A motion was made by Virgil Stensland to approve potential capital expenditures not to exceed collectively up to $ 750,000 of Split Rock Township funds for construction/relocation of a Township Shop. The motion was seconded by Carolyn Thelen. Motion carried.
Stacy DeBoer made a motion for the cost of clean-up of weeds, grass, or brush in the right-of-way of township roads shall be paid for by the township. Thomas King seconded the motion. Motion carried.
Sheila Agee made a motion for the cost of tree removal in the right-of-way be paid for by the township. This motion was seconded by Stacy DeBoer. Motion carried.
Paul Eliason made a motion to leave as is the annual compensation and rate of daily compensation as follows: Township clerk $ 400/mo plus $ 50 per additional meeting and Treasurer $ 600/mo plus $ 50 per additional meeting, Supervisors $ 100 per meeting and $ 100 per road trip. This was seconded by Thomas King. Motion carried.
Stacy DeBoer made a motion for the ratification and approval of all action of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2017. Julie Benz seconded and the motion carried.
Todd Headrick made a motion to approve the unopposed positions of Pam Kolseth, Clerk and Kevin Callies, Treasurer for Split Rock Township. The motion was seconded by Thomas King. Motion carried. Residents voiced their approval for the Township to continue to pay for dust control for all section line roads and for the annual community clean-up project.
Matt Staab made a motion to set the limit of maximum yearly salary/compensation as follows: Clerk cap at $ 6,000, Treasurer cap at $ 9,000, each Supervisor cap at $ 12,000. Marvin seconded this motion. Motion carried.
Matt Staab made a motion to approve the 2019 contract with the Split Rock Fire Department for $ 65,000 with a second by Marvin Manifold. Motion carried. Jennifer Schmidtbauer made the motion for approval of the Township road system and designation of maintenance levels for roads within the system. (All secondary roads are full maintenance roads except the following which are minimum maintenance roads: Ledge Rock and East Dan Ridge Road) See attachment. Motion was seconded by Matt Staab. Motion carried. A motion to approve legal newspapers of the Argus Leader and Brandon Challenger and Brandon Journal was made by Jennifer with a second by Matt. Motion carried. Jennifer Schmidtbauer made a motion for the approval of these depository banks: Service First FCU, First Dakota Nat’l Bank, First Bank & Trust, Great Western Bank, Minnwest Bank, First Nat’l Bank, US Bank, Wells Fargo Bank, SD Public Funds Investment Trust, Liberty Natl Bank and Plains Commerce Bank. Motion seconded by Marvin. Motion carried.
A motion was made by Matt Staab for the redeposit of Certificates of Deposit. Jennifer seconded this motion. Motion carried.
Matt moved August 1, 2018 as the date for right-of-way clearance with a second by Marvin. Motion carried. Marvin made a motion to approve membership in the Minnehaha County Ass’n of Towns and Townships and for the State Association. Seconded by Jennifer. Motion carried.
Matt made a motion for the ratification and approval of all actions of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2017. Jennifer seconded the motion and motion passed.
There were no bills to pay.
Monte Albertson announced the results of the tally of votes by the election judges. There were 221 ballots cast – Marvin Manifold received 128 and Rodney Holm received 93.
Matt made a motion to elect Jennifer Schmidtbauer as the Supervisor Chairman. Marvin made a second. Motion carried.
The meeting was adjourned at 8:30 p.m.
Pam Kolseth Township Cle
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