DRAFT MINUTES FOR JUNE 14, 2022 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

JUNE 14, 2022

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, June 14, 2022 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Todd Egge, Marvin Manifold and Rich Steffen. Also in attendance were Legal counsel Lisa Marso, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Rich called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a request to add under New Business: Surplus Equipment. Marvin made a motion to approve the agenda as amended with a second by Todd. Motion carried. Todd made a motion to approve the May 10th minutes with a second by Marvin. Motion carried.

Treasurer’s Report: May 2022: The general fund and debit card balance as of 5-1-22 was $273,667. Deposits for May were General Fund $ 108,640, Fire Fund $ 24,282, Front Foot Assessments $ 60,391, and Interest $ 3. May expenses were Payroll & Payroll Liabilities $ 1,118, Road Materials ($8,885), Contracted Services $7,013, Professional Fees $ 2,080, Equipment & Vehicles $ 5,612, Utilities $ 210, and Admin $ 13 for a total of $ 7,161. Expenses were less than income by $ 186,155. This plus changes in A/P and P/R Liabilities $ 7 for an ending balance of $ 459,829. This plus investments $ 1,004,207 and Savings held for Developments $ 26 for an ending balance of $ 1,464,062. Marvin made a motion to approve the Treasurer’s Report with a second by Todd. Motion carried.

Open bids for Tree Removal: Rich reported just one bid was submitted from Andy’s Tree Service. They bid $ 400 per hour which includes a crew of three with access to boom trucks, dump trucks, skid steers and stump grinding. Todd made a motion to accept the bid with a second by Marvin. Motion carried. 

Old Business:  Lisa reported as to ASCO’s 2021 promise to (by May 31, 2022) take care of a few areas in Pine Lake Hills that related to the ride, ASCO reported it is waiting on new equipment (in mid-June of 2022) that will allow it to do slurry seal instead of a sand seal. She reported engineer Eric Willadsen supported the slurry seal as providing a better result. The supervisors supported the change and this was communicated to ASCO for the project to be done in June. They will be in contact with Corey from the Pine Lake Hills development as to when the project will begin. Corey also mentioned a resident was having a problem with drainage after asphalt was replaced. He will speak with Erik and Travis about what might be done.

Lisa updated the supervisors that a resolution to vacate Floyd was passed in October of 2021; it was sent to Sioux Falls requiring the City’s approval. It has not been before the City Council. She will note on the Resolution (21-8) that the road is not yet vacated.

As to 26th Street, the request for no passing signs/markings was made by Lisa to the City of Sioux Falls and County of Minnehaha. The City’s engineer told Lisa it is fine doing the no passing zone and would talk to the County Highway Dept. (Steve Groen) about signage/doing it. The Township will leave it to the City and County to finalize if at all.

As to Shafer Drive and East 23rd Street in the Split Rock Heights Development, the residents did not return agreements to pay; consequently, this project is on hold and they are aware the engineer will not begin work and the project will not be ready to be in June of 2022.

Lisa has not heard back from the City of Sioux Falls as to the agreement for Arrowhead. She also mentioned the signs for the Jake brakes in Rowena should be up in a couple of weeks.

New Business: Marv made a motion to surplus a backhoe and a Flail mower. He said they would probably use the Purple Wave auction. Todd seconded and the motion carried.

Elected Officials update: Kevin mentioned he and employee Dan will proceed on a culvert inventory as time allots. This is a requirement every three years.

Rich said they have purchased a Mini Excavator 304 Cat which can be hauled to a job site. 

Todd reported he had a call from a resident on Spook Road of some trash being thrown in the ditch. A video captured the license plate so the authorities were contacted and the suspects were caught. 

Rich reported Dust Control is awaiting for the township water truck to be repaired. Once they are ready watch the website for the schedule. Rich also shared that an area on Maple is washing out - they have filled it with clay and dirt and packed it in. He also mentioned they are getting gravel down where needed prior to dust control. 

Public Comments: Gregg Johnson of Split Rock Heights mentioned they are starting to see some cracks. The Supervisors said to let them know where and they will look at it. Dick Funke wondered if they were going to clean out the ditch on the east side of Ledge Rock. When doing so, he would appreciate if the Supervisors would take a look at the culvert also. R J Wright inquired about spraying for thistles. Rich assured him they have been out spraying already. 

Patty Peterson mentioned on the southwest corner of 33rd and River Bluff that the culvert needs to be cleaned out. She was also appreciative of the guard rails that were placed in the curve.

Todd made a motion to pay bills with a second by Marvin. Motion carried. Marvin made a motion to adjourn the meeting. The meeting was adjourned at 8:30 p.m. The next meeting will be held on July 12th at 7:30 p.m.

Pam Kolseth, Clerk 

 MINUTES FOR APRIL 19, 2022 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

APRIL 19, 2022

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, April 19, 2022 for a Special Meeting at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold, Todd Egge and Rich Steffen. Also in attendance was Pam Kolseth, Clerk and Kevin Callies, Treasurer. Lisa Marso, Legal counsel was absent. 

Supervisor Rich called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to approve the agenda with a second by Todd. Motion carried.

The purpose of tonight’s special meeting was to open bids for dust control and gravel. Todd made a motion to accept the bid from Bumblebee for magnesium chloride for $ 1.17 per gallon. Marvin seconded this and motion carried. 

Todd made a motion to accept the bid for gravel from Knife River (Concrete Materials) which includes the gravel at $ 7.75 per ton and hauling at $ 5.75 per ton at a total cost of $ 13.50 per ton. Marvin seconded the motion. Motion carried. 

Public comments: Warren Huber of 6104 E 23rd Street inquired about some pot holes on his street. The supervisors explained how they bladed to get rid of them. All gravel roads will be worked on prior to dust control being applied.

Marvin made a motion to pay bills with a second by Todd. Motion carried. Marvin made a motion to adjourn with a second by Todd. The meeting adjourned at 8:10 p.m. The next regular meeting will be held on Tuesday, May 10, 2022 at 7:30 p.m. 

Special Reminder: The Split Rock Volunteer Fire Department Pancake Breakfast is on May 1st.

Pam Kolseth, Clerk  

 MINUTES FOR March 29, 2022 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

MARCH 29, 2022

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, March 29, 2022 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold, Todd Egge and Rich Steffen. Also in attendance was Pam Kolseth, Clerk. Kevin Callies, Treasurer and Lisa Marso, Legal counsel were absent. 

Supervisor Rich called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to approve the agenda with a second by Todd. Motion carried. Todd made a motion to approve the minutes of the March 8, 2022 meeting. Marvin seconded the motion. Motion carried.

Old Business: In publishing the bids for dust control and gravel, the return date was listed incorrectly in the advertisement for the bid for dust control. Marvin made a motion to readvertise both bids with a return date of April 19, 2022 to be received by 11:00 a.m. on April 19th, 2022 when they will be publicly opened and read at 7:30 p.m. Todd seconded the motion. Motion carried. Sealed bids which have been received will be kept sealed until April 19th. Rich added the bid for gravel should state an amount for delivered on site or to be picked up. 

New Business: Pam shared the City Landfill approved our request for free passes for our residents to use the City landfill this summer. More details on our website will follow as to when they will be mailed to Split Rock Township residents. 

Elected Officials update: Pam reported the Supervisors heard 4 objections to property assessments on March 21, 2022. 

Public comments: Several residents living on 265th Street brought up they are dealing with some bad ruts and washboard roads. So bad it shakes their cars when they drive on them. One resident inquired if there was any way to asphalt that road. Supervisor Rich explained it would be cost prohibitive. They then inquired about the dust control which was done last year and said they didn’t think it was applied to the length of the whole road. Rich said they will look into the matter but perhaps the biggest problem we are facing now is the lask of moisture. 

There were no bills to pay. Marvin made a motion to adjourn the meeting with a second by Todd. The meeting was adjourned at 8:00 p.m. The next regular meeting is on Tuesday, April 12th at 7:30 p.m.

Pam Kolseth, Clerk  

DRAFT MINUTES OF 2022 ANNUAL MEETING
Split Rock Township

March 1, 2022

The annual meeting of the electors of Split Rock Township, Minnehaha County, South Dakota, was held on Tuesday March 1, 2022 at 7:00 p.m. at the Split Rock Township Fire Department located at 7201 East Arrowhead Parkway, Sioux Falls, SD. The meeting was held in accordance with the notice published in the Sioux Falls Argus Leader and the Brandon Journal.

Present at the meeting were the township supervisors, Marvin Manifold, Matt Staab and Rich Steffen. Also present were Lisa Marso, Legal counsel, Kevin Callies, Township treasurer and Pam Kolseth, Township clerk together with 14 electors in the township. 

The meeting was called to order by Clerk Pam Kolseth. Following the Pledge of Allegiance, a motion was made by Marvin Manifold and seconded by Rich Steffen to select Monte Albertson as the moderator. Motion carried. Patty Peterson made a motion to accept the agenda as presented with a second by Todd Egge. Motion carried.

Treasurer Kevin Callies reviewed the Annual Statement of Treasurer’s 2021 Accounts which included the General Fund with a beginning balance of $ 1,209,391.45 with receipts of $ 756,873.33 and disbursements of ($756,040.61) with a total cash balance at the end of the year of $ 1,210,224.17. Kevin presented the Historical Financial Summary and 2023 Township Budget report. After some discussion and questions answered by Kevin, Patty Peterson made a motion to accept the Treasurer’s Reports with a second by Rich Steffen. Motion carried.

Chairman Matt Staab submitted a written report of supervisor’s activities during the year. Highlights included 1) Pine Lake Hills asphalt replacement. 2) Gravel roads were graded and dust control applied. 3) Some chip sealing on various asphalt roads. 4) Removal of trees in the rights of ways. 5) Passes to the landfill were issued to residents. Matt thanked everyone for helping to complete all of these projects. Matt was thanked for his past six years as a supervisor.

Joe Egge, Split Rock Fire Department Chief also submitted a written report. They currently have 34 members. They did replace the 22 year old Tender truck which will be delivered in May of this year. Along with that comes hand tools, nozzles and over 1,000 feet of new hoses. Split Rock Fire personnel responded to a total of 125 Calls for Service through 911. 14 Fires – 74 Rescues and 37 Miscellaneous. He also announced to call 367-7000 for controlled burns. The pancake breakfast will be held on May 1st.

Lisa Marso, legal counsel submitted a recap of the 2021 Legal work which included paving projects in Pine Lake Hills (loan documents, contracts, communications and pay offs of loans). Provided legal guidance on permit fees, culvert materials, jake breaking (Rowena) and equipment rental to other government entities. Prepared resolutions to vacate several properties. Reminders of township laws included: a. Do not push snow into township roads, b. Do not discharge fireworks on township roads and c. clean up firework debris landing on roads.

The minutes of the 2021 annual meeting were made available to patrons. Patty Peterson made a motion to approve the minutes with a second by Allan Hall. Motion carried.

Matt Staab made a motion to lower the mill levy rate on property to .70 for 2023 down from .75 for 2022. Dick Funke seconded the motion.  There was discussion in regards to some property values in Split Rock Township increasing and how that might affect future county tax payments. The original motion was amended and Allan Hall made a motion to lower the mill levy rate to .65 for 2023 with a second by Mark Schmidtbauer. Motion carried. The levy will be base +CPI + growth to the maximum allowed by law with the mill levy not to exceed .65 mills including the $ 70,000 for fire protection. Motion carried.

Allan Hall made a motion to not assess any additional levies for: Additional fire protection, Snow removal reserve fund and Secondary road capital improvements. This was seconded by Matt Staab. Motion carried.

A motion was made by Patty Peterson to make expenditures for an amount greater than taxes levied up to a cap of $ 750,000. This motion was seconded by John Monahan. After discussion on what future needs there might be, the motion carried.

Patty Peterson made a motion for the purchase of equipment costing more than $ 15,000 with a second by R J Wright. Motion passed.

Patty Peterson made a motion to authorize the Supervisors to approve an expenditure for ambulance services up to $ 4,000 for 2022. This was seconded by Mark Schmidtbauer. Motion carried. 

Mark Schmidtbauer made a motion for the cost of clean-up of weeds, grass or brush in the right-of-way and for the cost of tree removal in the right-of-way of township roads shall be paid for by the township. Patty Peterson seconded and motion passed.

John Monahan made a motion to keep the rate of compensation the same as last year: Treasurer $ 750/mo. + $75/other meetings. Clerk $ 550/mo. + $ 75/other meetings and Supervisors at $ 100/meeting/road trip. Emergency work (not road trips) $ 25/hour. This was seconded by Patty Peterson. Motion carried. 

Patty Peterson made a motion for the ratification and approval of all action of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2021. Todd Egge seconded and motion passed.

Matt Staab made a motion to elect the unopposed Supervisor- Todd Egge, Treasurer – Kevin Callies and Clerk- Pam Kolseth with a second by John Monahan. Motion carried.

Marvin made a motion to approve the assessment recommendations for the developments as follows: $ 0.00 for Country Gables/Ode’s, Hayes, Indian Hills, Kim Circle and Skyview Circle; $ 0.40 for Iverson Tract/Red Rock and Pleasant View ; $0.80 for Pine Hills, Rowena, O’Hanlon (Gravel) and Split Rock Heights (gravel); $ 2.00 for Asphalt Developments – Hidden Valley, Iverson Crossing, Mystic Meadows, O’Hanlon (Asphalt), Pine Lake Hills , Rollinger and Split Rock Heights (Asphalt) Rich Steven seconded and the motion carried.

Marvin made a motion to set caps for maximum yearly salary/compensation : Clerk $ 8,000, Treasurer $12,000 and Supervisors $ 10,000. Rich seconded and motion passed.

A motion was made by Rich to approve the 2023 Split Rock Fire Department Budget request for $ 70,000. This was seconded by Marvin. Motion carried.

Marvin motioned for the approval of Township road systems and designation of maintenance levels for roads within the system. (All secondary roads are full maintenance accepted roads except the following which are minimum maintenance roads. Ledge Rock and East Dan Ridge and No Maintenance: 264th Street from 48252 264th St. to 48283 264th St., N Lake View Road and N Horseshoe Pass.) Rich seconded and the motion carried.

A motion to approve legal newspapers of the Argus Leader and the Brandon Journal was made by Marvin with a second by Rich. Motion carried.

Rich made a motion to approve the depository banks of First Natl Bank, U S Bank, Liberty Nat’l Bank, Plains Commerce Bank. American Bank & Trust, Great Western and Edward Jones, and to the extent authorized by law any other financial institutions as in the Treasurer’s discretion. Marvin seconded the motion. Motion carried.

A motion was made by Matt for the redeposit of Certificates of Deposit. Rich seconded this motion. Motion carried.

Rich moved October 1, 2022 as the date for right-of-way clearance with a second by Marvin. Motion passed.

Marvin made a motion to approve membership in the Minnehaha County Ass’n. of Towns & Townships as well as for the State Association. Seconded by Rich. Marvin & Rich voted Yay - Matt voted Nay. Motion carried.

Rich made a motion for the ratification and approval of all actions of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2021. Motion was seconded by Marvin. Motion carried.

Rich made a motion to pay bills with a second by Marvin. Rich & Marvin voted Yay –Matt voted Nay.

Allan Hall made a motion to adjourn with a second by Matt Staab. The meeting was adjourned at 8:20 p.m. 

Pam Kolseth, Clerk

MINUTES FOR FEBRUARY 8, 2022 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

FEBRUARY 8, 2022

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, February 8, 2022 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold, Matt Staab and Rich Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. 

Supervisor Matt called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to approve the agenda with a second by Rich. Motion carried. Rich made a motion to approve the minutes of the January 11, 2022 meeting. Marvin seconded the motion. Motion carried.

Treasurer’s Report: January 2022: The general fund and debit card balance as of 1-1-22 was $ 206,017. Deposits for January were General Fund $ 33,832, Fire Fund $ 504, SD Alcohol & Beverage $ 5,942, Front Foot Assessments $ 1,753 and Interest $ 2. January expenses were Payroll & Payroll Liabilities $ 1,707, Road Materials ($ 1122), Professional Fees $ 2,254, Equipment & Vehicles $ 206, Utilities & Phones $ 155, Ambulance Contract $ 3,600, Admin $ 24 for a total of $ 6,820. Income was greater than expenses by $ 35,213. This plus changes in A/P and P/R Liabilities $ 10 for an ending balance of $ 241,240. This plus investments $1,004,207 and Savings held for developments ($125,801) for an ending balance of $1,119,647. Marvin made a motion to approve the Treasurer’s Report with a second by Rich. Motion carried.

Old Business: Brian Schmidt was present to discuss the drainage issue for Ledge Rock and their proposed outside storage lot. He submitted a plan to the Township. He stated Dick Funke and RJ Wright who own adjoining property concur with the drainage plan and confirmed that such agreement does not waive any later claim related to a drainage issue. RJ Wright (present) agreed he and Dick Funke were in agreement. These individuals also acknowledged they were not relying on the Township as to whether the plan would be sufficient. The Supervisors agreed the Township at its cost would clean the ditches. Marvin made a motion for the Township to consent for the County’s Planning & Zoning’s issuance of a conditional use permit for the outdoor storage lot based on the agreement between the parties as to the drainage plan, on the parties’ agreement that they are not relying on the Township as to the effectiveness of the plan, on the agreement of Schmidt to create a wider approach driveway off of Ledge Rock and to install a culvert under the driveway, and with the Township and parties to later discuss a replacement of and costs related to the current Ledge Rock culvert if needed. The motion was seconded by Rich. Motion carried.

Also discussed was payments related to development roads. Most residents have paid their sums as agreed to; Cory Hooker from Pine Lake Hills stated he will visit with the Association’s Bpard about some payments that are outstanding.

New Business: A discussion was had about the bids for dust control. The Supervisors agreed we should have the bids by April 1st. The bid for dust control will include specifically for Magnesium Chloride with “to be delivered by July 1st” in the legal notice.

Elected Officials update: Pam announced a notice is running in the Brandon Journal and Argus on Wednesday, February 9 and Feb 16 about the annual meeting coming up on Tuesday. March 1 at 7:00 p.m. with nominations turned in for Todd Egge for the supervisor position, Kevin Callies for treasurer and Pam Kolseth for clerk. Rich stated they will be out doing some blading. Matt said they plan on getting some trees cut next week. Kevin shared with the Supervisors information for the upcoming annual meeting for their review.

Public Comments: Gregg Johnson of Split Rock Heights said in walking he has come across some cracks in the pavement which should be addressed. Kevin said he had included money for repairs in the budget. 

Marvin made a motion to pay bills with a second by Rich. Motion carried. Rich made a motion to adjourn the meeting. The meeting was adjourned at 8:30 p.m. The next meeting will be held on Tuesday, February 22, 2022 at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR DECEMBER 14, 2021 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

DECEMBER 14, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, December 14, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold, Matt Staab and Rich Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. 

Supervisor Matt called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to approve the agenda with a second by Rich. Motion carried. Rich made a motion to approve the minutes of the November 9, 2021 meeting. Marvin seconded the motion. Motion carried.

Treasurer’s Report: November 2021: The general fund and debit card balance as of 11-1-21 was $45,526.  Deposits for November were General Fund $ 93,192, Fire Fund $ 21,029, SD Alcohol Bev Fund $ 28, Front Foot Assessments $ 57,211, Permits $ 75 and Interest $ 1. November expenses were Payroll & Payroll Liabilities $ 2,445, Road Materials ($ 3,918), Professional Fees $ 975, Equipment & Vehicles $1,319, Utilities & Phones $ 208 for a total of $ 1,028. Receipts were greater than expenses by $ 170,507. This plus changes in A/P and P/R Liabilities $ 104 for an ending balance of $ 216,137. This plus investments $1,002,674 and Savings held for Developments $ 69,827 for an ending balance of $1,288,638. Marvin made a motion to approve the Treasurer’s Report with a second by Rich. Motion carried.

Old Business: Lisa brought forth the following options from ASCO and engineer Eric Willadsen for finalizing the asphalt replacement in Pine Lake Hills. For the 780’ in question Option One is to mill it down 2” and apply an overlay next spring. ASCO would share in this cost with the township paying another $ 11,500. The next two options were discussed between Eric and an expert source, and then discussed with ASCO. Option Two would be a sand-sealing to be done next spring. ASCO would allow a $ 10,000 discount on their final bill. Option Three is a micro grinding which ASCO could not give an estimate for at this time but would be willing to pay part, and could be done if Option Two did not work. Rich made a motion to proceed with Option Two and if that sand-sealing did not work then consider Option Three with a second by Marvin. Motion carried. Lisa will write up an agreement to be signed.

New Business: Lisa has been contacted by a Mr. Schmidt about the ditches on Ledge Rock in Rowena. His client is pursuing building some storage units and asked if the township would clean the ditches. Ledge Rock is a minimum maintenance township road. The Supervisors agreed they could clean the ditches but felt the larger problem was the drainage issue and concerns about the road and drainage with such development. Lisa will contact the County and Mr. Schmidt about these issues and need to have a drainage plan in place before development.

Matt spoke about a road repair needed on Deer Hollow. He has been in contact with the Minnehaha Rural Water who have acknowledged it tore up the road and will make the repairs in the spring.

Kevin asked the Supervisors about any needs the Township will have in 2022 in order to prepare the 2022 budget. All agreed a different water truck is needed and to also have some culverts cleaned which they have been unable to get a contractor hired.

Pam presented the Supervisors with a 2022 Calendar. It will be published on the township’s website at splitrocktownship.com.

Elected Officials: Kevin recapped his attendance at the annual convention of the State Towns & townships conference in Huron, SD. This year he assisted with a presentation on training for Clerks and Treasurers and spoke about front foot assessments. He also said they spoke on the inventory which is currently being collected in the state for culverts and bridges. When completed the township will receive a copy. He also mentioned he was made aware from the security system at the Township Shop that someone was removing a piece of equipment late at night. It turned out that Split Rock Fire Department had made the request for assistance with a fire. All was fine, Kevin just wanted to point out the best protocol should be followed.

Rich explained he sent messages to Virgil to put on the website about snow removal in the township and also when it was completed. Residents expressed the township did an excellent job. 

Marvin attended the Minnehaha County Towns & Townships meeting recently. They were introduced to the new County Road Supervisor. County Commissioner Jeff Barth spoke about the Infrastructure bill. Schwebach Insurance shared there will not be much in insurance refunds this year. 

Matt said he has found someone to start removing trees in January. 

Lisa added she was told the County has not allocated money to pave Maple in the near future; rather it only has put money towards a study.

Public Comments: Gregg Johnson inquired of whether an inventory is taken on bridges. The supervisors said that is handled by the state. 

Amanda Barton inquired of when and if the township planned to re-open 264th. Rich replied that the Township is considering reopening pending funding, but the Township has been waiting to get the asphalt projects completed first before revisiting this issue.

A motion to pay bills was made by Marvin with a second by Rich. Motion carried. Matt made a motion to go into Executive Session to discuss a personnel issue. Marvin made a motion to come out of Executive Session and adjourn the meeting at 9:04 p.m. The next meeting will be held on January 11, 2022 at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR OCTOBER 26, 2021 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

OCTOBER 26, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, October 26, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold, Matt Staab and Rich Steffen. Also in attendance were Kevin Callies, Treasurer. Lisa Marso, Legal counsel was absent. Clerk Pam Kolseth joined by video. 

Supervisor Matt called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to approve the agenda with a second by Rich. Motion carried. Marvin made a motion to approve the minutes of the September 14, 2021 meeting. Rich seconded the motion. Motion carried.

Treasurer’s Report: September 2021: The general fund and debit card balance as of 9-1-21 was $330,924. Deposits for September were General Fund $ 1,271, Fire Fund $ 289, Front Foot Assessments $ 356, and Interest $ 103. September expenses were Payroll & Payroll Liabilities $ 5,790, Road Materials $ 236,059, Professional Fees $ 2,334, Equipment & Vehicles $ 1,338, Repairs & Maintenance $ 18, Utilities & Phones $ 221 for a total of $ 245,759. Expenses were greater than income by $ 243,740. This plus changes in A/P and P/R Liabilities ($ 118) and Interest ($101) for an ending balance of $ 86,966. This plus investments $1,002,674 and Savings held for Developments $ 69,827 for an ending balance of $1,159,467. Marvin made a motion to approve the Treasurer’s Report with a second by Rich. Motion carried.

Public Hearing – Vacate Floyd Ave. Township resident Amy Caselli stated she is the one whom submitted the petition and explained the circumstances and asked if anyone had questions.

Old Business: Marvin made a motion to vacate Floyd Ave upon the approval of the City of Sioux Falls and filing of the Order by the Minnehaha County Register of Deeds. Rich seconded the motion. Motion carried. 

With regard to the Pine Lake Hills repaving project, Marvin made a motion to approve the amount of $ 80,742.51 which is the difference between the original contract price and what has already been paid. The original contract was for $ 657,629.10 with $ 576,886.59 paid to date. Rich seconded the motion. Motion carried. There are issues with regards to the final project with additional costs and concerns. Travis from ASCO spoke in regards of these issues and has offered several options. Engineer Eric Willadsen offered in his research of specifications he found no specs on smoothing asphalt for speeds under 45 m.p.h. These items will be tabled until our next meeting on November 9, 2021. 

Rich made a motion to ratify Resolution 21-6, Amending Resolution 21-5 vacating service road. Marvin seconded the motion. Motion carried.

New Business: Marvin made motion to approve the Resolution for Jake Brakes in Rowena, SD. He mentioned the state will pay for and install the signs. Rich seconded the motion. Motion carried.

Matt has made a list of trees that need to be removed out of the right-of-ways. He shared this with the other supervisors and also mentioned if a resident knows of others to contact him. He asked Virgil to put a note on the website.

Kevin plans to attend the annual convention for the SD Towns & Townships in Watertown, SD on December 1 & 2, 2021. He will assist the presenters on training for Treasurers and speak about Front Foot Assessments.

Elected officials update: Rich added they have 5 miles of ditch to mow for the second time and hope the weather will allow for it. Marvin said they put a culvert in on 267th Avenue. 

Public Comments: Patty Peterson brought up they have seen incidents of joy riders in the Arrowhead Park area. She has previously been in contact with the County whom said they would put it on the list for the Sheriff’s Department to patrol. She will visit with them further on the latest escapades. 

Patty also mentioned that the gravel from the road washes down to the park and that the road is getting narrower. Rich said they would look at it.

Greg Johnson mentioned Midco is out doing some work in the right-of-ways with cable lines.

John Anderson who lives between Pine Lake Road and Old Cabin Trail in Pine Lake Hills has a bill from Split Rock Nursery for some work done with the road project. Matt asked he get a copy sent to him before our next meeting.

A motion to pay bills was made by Rich with a second by Marvin. Kevin asked for a clarification for the ASCO check. It should be $ 80,742.51. Motion carried. Marvin made a motion to adjourn the meeting. The meeting was adjourned at 8:45 p.m. Our next meeting will be on Tuesday, November 9, 2021 at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR AUGUST 10, 2021 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

AUGUST 10, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, August 10, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold, Matt Staab and Rich Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. 

Supervisor Matt called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to approve the agenda with a second by Rich. Motion carried. Marvin made a motion to approve the minutes of the July 13thand July 29th meetings. Rich seconded the motion. Motion carried.

Treasurer’s Report: July 2021 The general fund and debit card balance as of 7-1-21 was $ 406,886. Deposits for July were General Fund $ 42,207, Fire Fund $ 591, S D Alcohol Bev Fund $ 5,470, Front Foot Assessments $ 1,475, and Interest $ 4. July expenses were Payroll & Payroll Liabilities $ 11,010, Road Materials ($276,787), Contracted Services $ 24,900, Road Stabilization $ 51,424, Professional Fees $ 3,981, Equipment & Vehicles $ 2,964, Repairs & Maintenance $ 36, Utilities & Phones $ 241 and Admin & Other $ 14 for a total of ($182,216). Expenses were greater than income by $ 231,964. This plus changes in A/P and P/R Liabilities ($1,822) and Interest for an ending balance of $ 637,028. This plus investments $1,002,600 and Savings held for Developments $ 69,801 for an ending balance of $1,709,429. Marvin made a motion to approve the Treasurer’s Report with a second by Rich. Motion carried. 

Old Business: Marv reported that Phase 1 of Pine Lake Hills asphalt replacement has been completed. They have torn the asphalt for Phase 2 and found it looks better than the Phase 1 area. The project seems to be moving along on schedule. Lisa said she had a few comments of chunks of asphalt being left on some homeowner’s lots. The supervisors thought this would be taken care of by Asco once the project was completed. Lisa reported for Pine Lake Hills – of the 10 remaining to make payments – 3 said the checks in the mail – 3 she has not heard from – and 4 whom wanted loans she has not heard from.

Marvin commented that dust control has been completed. The only remaining road is Riverview and they are awaiting for the water system to bring in more gravel.

New Business: Lisa shared the recently enacted legislation – Statute 31-34 for rural access infrastructure. The state has funding available for townships that wish to participate. In order to do so there are rules and an application process to follow. Certain criteria must be met in order to share in the funding. This brought up a discussion amongst the supervisors about a culvert inventory. Kevin said we do not have such an inventory and that it should be done every three years. The supervisors will discuss with our current workers to see if this could be completed. Culverts within the township would be identified – measuring the length and width and location. 

Elected Officials Update: Marvin explained chip sealing has been completed on Old Wagon in Hidden Valley, on Powderhouse and in Iverson Crossing. The signs for noise have been ordered for Rowena.

Pam said she responded to an inquiry with regards to the funds for the S D Bev & Alcohol Fund. It required the township to identify establishments within the township that allows for funding to continue. Red Rock on the outskirts of Rowena (an unincorporated town) was listed with the appropriate information. 

Public Comment: Virgil received one inquiry from resident Wendy Dean in Kim Circle. She wondered if the supervisors would check out a culvert that was filled with dirt. They will take a look at it.

Marvin made a motion to pay bills with a second by Rich. Motion carried. Lisa added that Eric certified the payoff to Asco. A motion to adjourn the meeting was unanimous. The meeting adjourned at 8:05 p.m. The next meeting will be on Tuesday, September 14th at 7:30 p.m.

Pam Kolseth, Clerk

REMINDER TO RESIDENTS: The landfill coupons will expire on September 4, 2021

 MINUTES FOR JULY 13, 2021 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

JULY 13, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, July 13, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold and Matt Staab. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. Supervisor Rich Steffen was absent.

Supervisor Matt called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to approve the agenda with a second by Matt. Motion carried. Marvin made a motion to approve the minutes of the June 8th meeting. Matt seconded the motion. Motion carried.

Treasurer’s Report: June 2021 The general fund and debit card balance as of 6-1-21 was $ 427,753. Deposits for June were General Fund $ 19,559, Fire Fund $ 4,193, S D alcohol Bev Fund $ 33, Front Foot Assessments $ 10,842, Permits $75 and Interest $ 2,222. June expenses were Payroll & Payroll Liabilities $8,279, Road Materials ($725), Contracted Services $ 44,200, Professional Fees $ 2,595, Equipment & Vehicles $ 1,884, Repairs & Maintenance $ 93, Utilities & Phones $ 324, Admin & Other $ 493 for a total of $ 57,143. Expenses were greater than income by $ 20,219. This plus changes in A/P and P/R Liabilities $ 1,571 and Interest ($2,219) for an ending balance of $ 406,886. This plus investments $1,002,600 and Savings held for Developments $ 69,801 for an ending balance of $1,479,287. Marvin made a motion to approve the Treasurer’s Report with a second by Matt. Motion carried. 

Public Hearing: Lisa spoke of the request to vacate the Service Road adjacent to Willow Ridge & Riggs Tracts. After some discussion Marvin made a motion to approve the resolution and order for this vacation. Matt seconded the motion. Motion carried. Lisa stated the resolution and order will be published in the Argus and Brandon Journal for two weeks and shall then be sent to the city of Sioux Falls for approval. 

Old Business: Marvin reported Asco had started the project at Pine Lake Hills last Friday and then encountered rain on Saturday. They found there is no base – it needs gravel and fabric. He said they will continue the project in 3 Phases. Pine Lake Hills residents would like some communication between Asco and the residents going forward. Lisa Marso reported she has received some lump sum payments and a few loan documents back from Pine Lake Hills residents. The deadline is August 1st and she still had around 60 residents who have not yet made the payments. As to Split Rock Heights there are a few residents who are late on their 2nd payments, the Township has the option to call the loan fully due and foreclose but prefers to instead work with the resident to get the payments. A second reminder will be sent out. The Hidden Valley loan project is almost done.

Marvin shared 15 miles of dust control is completed with about 7 l/2 remaining. The train with the chemical arrived a week early. They have a good crew working on the project. R J Wright mentioned they should not hit the last quarter of a mile on 482 road with dust control.

Virgil commented on the video recording of meetings for the township. He has been experimenting with different microphones, cameras and an internal mike. Total expense has been $ 40 for a camera. They will be made available on Facebook Live and the township’s website.

New Business: None

Elected Officials update: Marv explained they have added 100 loads of gravel. They had to replace the culvert on North Powderhouse Road. Iverson Crossing is in need of crack seal – awaiting bids. Also crack seal is needed on Old Wagon Road in Hidden Valley and North Powderhouse Road. They are awaiting the bids on the speed limit monitors (digital). Road is still closed at Riverview and East 41stStreet – Lincoln County Water is going to add more gravel and then it will have dust control added.

Residents concerns:

Dick Funke said his son takes his kids to a Rowena daycare and has contacted the State about putting up signs for “Jake Brakes”. His son was told to visit with the township to put up signs for this. The supervisors will order signs. R J Wright said he has noticed Dan is working on the ditches for tree removal and weed control.

Marvin made a motion to pay bills with a second by Matt. Motion carried. Marvin made a motion to adjourn the meeting with a second by Matt. The meeting was adjourned at 8:05 p.m. The next regular meeting will be on Tuesday, August 10th at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES OF 2021 ANNUAL MEETING
Split Rock Township

March 2, 2021

The annual meeting of the electors of Split Rock Township, Minnehaha County, South Dakota, was held on Tuesday March 2, 2021 at 7:00 p.m. at the Split Rock Township Fire Department located at 7201 East Arrowhead Parkway, Sioux Falls, SD. The meeting was held in accordance with the notice published in the Sioux Falls Argus Leader and the Brandon Journal.

Present at the meeting were the township supervisors, Marvin Manifold, Matt Staab and Rich Steffen. Also present were Lisa Marso, Legal counsel, Kevin Callies, Township treasurer and Pam Kolseth, Township clerk together with 10 electors in the township. Other Split Rock residents joined via zoom. 

The meeting was called to order by Clerk Pam Kolseth. Following the Pledge of Allegiance, a motion was made by Matt Staab and seconded by Todd Egge to select Monte Albertson as the moderator. Motion carried. Matt Staab made a motion to accept the agenda as presented with a second by Todd Egge. Motion carried.

Treasurer Kevin Callies reviewed the Annual Statement of Treasurer’s 2020 Accounts which included the General Fund with a beginning balance of $ 1,853,996.15 with receipts of $ 770,359.81 and disbursements of ($1,414,964.51) with a total cash balance at the end of the year of $ 1,209,391.45. Kevin presented the Historical Financial Summary and 2022 Township Budget report. After some discussion and questions answered by Kevin, Todd Egge made a motion to accept the Treasurer’s Reports with a second by Gregg Johnson. Motion carried.

Chairman Marvin Manifold submitted a written report of supervisor’s activities during the year. Highlights included 1) Split Rock Heights asphalt replacement. 2) Mystic Meadows asphalt replacement. 3) Repair culvert on North Oak Road. 4) South River Bluff Road with regrading – a turnabout and replace culverts. 5) Dust control, gravel as needed and regular road maintenance. Marvin thanked everyone for helping to complete all of these projects.

Joe Egge, Split Rock Fire Department Chief also submitted a written report. They currently have 35 members. They will start the State Fire Fighter 1 & 2 courses this spring. They are working to replace the 21 year old Tender truck. They purchased new style firefighting helmets for each member. Split Rock Fire personnel responded to a total of 118 Calls for Service through 911. 19 Fires – 66 Rescues and 33 Miscellaneous. He also announced to call 367-7000 for controlled burns.

Lisa Marso, legal counsel submitted a recap of the 2020 Legal work which included paving projects in Split Rock Heights and Mystic Meadows (loan documents, contracts, communications and pay offs of loans). Worked with supervisors and legislators to propose statutory changes impacting townships. 1) if no contest election, no ballot voting is required- this legislation passed. Rejected proposals included an increase in front foot assessment up to $ 4.00 and to change special assessment process. Provided legal guidance on vehicle weight limits, fines, voting and bidding issues. Reminders of township laws included a. Do not push snow into township roads, b. Do not discharge fireworks on township roads and c. clean up firework debris landing on roads.

The minutes of the 2020 annual meeting were made available to patrons. R J Wright made a motion to approve the minutes with a second by Paul Hess. Motion carried.

Matt Staab made a motion to lower the mill levy rate on property to .75 for 2022 down from .80 for 2021. Dick Funke seconded the motion. There was discussion in regards to some property values in Split Rock Township increasing and how that might affect future county tax payments. The 2022 levy will be base +CPI + growth to the maximum allowed by law with the mill levy not to exceed .75 mills including the $ 65,000 for fire protection. Motion carried.

Paul Hess made a motion to not assess any additional levies for: Additional fire protection, Snow removal reserve fund and Secondary road capital improvements. This was seconded by R J Wright. Motion carried.

A motion was made by R J Wright to make expenditures for an amount greater than taxes levied up to a cap of $ 1,750,000. This motion was seconded by Matt Staab. After discussion on what future needs might be – including the Pine Lake Hills development repaving project - the motion carried.

Gregg Johnson made a motion for the purchase of equipment costing more than $ 15,000 with a second by Paul Hess. Motion passed.

R J Wright made a motion to authorize the Supervisors to approve an expenditure for ambulance services up to $ 4,000 for 2021. This was seconded by Dick Funke. Motion carried. 

Dick Funke made a motion for the cost of clean-up of weeds, grass or brush in the right-of-way and for the cost of tree removal in the right-of-way of township roads shall be paid for by the township. R J Wright seconded and motion passed.

Paul Hess made a motion to keep the rate of compensation the same as last year: Treasurer $ 750/mo. + $75/other meetings. Clerk $ 550/mo. + $ 75/other meetings and Supervisors at $ 100/meeting/road trip. Emergency work (not road trips) $ 25/hour. This was seconded by Gregg Johnson. Motion carried. 

Allan Hall made a motion for the ratification and approval of all action of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2020. Todd Egge seconded and motion passed.

Joe Egge made a motion to elect the unopposed Supervisor- Marvin Manifold, Treasurer – Kevin Callies and Clerk- Pam Kolseth with a second by R J Wright. Motion carried.

Marvin made a motion to approve the assessment recommendations for the developments as follows: $ 0.00 for Country Gables/Ode’s, Hayes, Indian Hills, Kim Circle and Skyview Circle; $ 0.40 for Iverson Tract/Red Rock, Pleasant View and Split Rock Heights (Gravel); $0.80 for Pine Hills, Rowena and O’Hanlon (Gravel); $ 2.00 for Asphalt Developments – Hidden Valley, Iverson Crossing, Mystic Meadows, O’Hanlon (Asphalt), Pine Lake Hills , Rollinger and Split Rock Heights (Asphalt) Matt seconded and the motion carried.

Matt made a motion to set caps for maximum yearly salary/compensation : Clerk $ 8,000, Treasurer $12,000 and Supervisors $ 10,000. Marvin seconded and motion passed.

A motion was made by Matt to approve the 2022 Split Rock Fire Department Budget request for $ 65,000. This was seconded by Rich. Motion carried.

Matt motioned for the approval of Township road systems and designation of maintenance levels for roads within the system. (All secondary roads are full maintenance accepted roads except the following which are minimum maintenance roads. Ledge Rock and East Dan Ridge and No Maintenance: 264thStreet from 48252 264th St. to 48283 264th St and N Horseshoe Pass. Marvin seconded and the motion carried.

A motion to approve legal newspapers of the Argus Leader and the Brandon Journal was made by Matt Staab with a second by Marvin. Motion carried.

Matt Staab made a motion for the approval of these depository banks. First Nat’l Bank, U S Bank, Liberty Nat’l Bank, Plains Commerce Bank and Edward Jones. Rich seconded and motion carried.

A motion was made by Matt for the redeposit of Certificates of Deposit. Rich seconded this motion. Motion carried.

Matt moved October 1, 2021 as the date for right-of-way clearance with a second by Rich. Motion passed.

Matt made a motion to approve membership in the Minnehaha County Ass’n. of Towns & Townships as well as for the State Association. Seconded by Marvin. Marvin & Rich voted Yay - Matt voted Nay. Motion carried.

Matt made a motion for the ratification and approval of all actions of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2020. Motion was seconded by Rich. Motion carried.

There were no bills to pay.

Public Comment: Dick Funke explained the bridge east of R. J. Wrights on 267th has big holes on it and is in need of some gravel. Allan Hall inquired about parking on Maple Street – it being a safety issue.

Matt made a motion to adjourn with a second by Marvin. The meeting was adjourned at 8:20 p.m. 

Pam Kolseth, Clerk