Split Rock Township

DRAFT MINUTES FOR OCTOBER 8, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
OCTOBER 8, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, October 8, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Legal counsel and Pam Kolseth, Clerk. Treasurer Kevin Callies was absent.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the September 10, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 9-1-19 was $ 103,449. Deposits for September were General Fund $ 1,155, Fire Fund $283, Front Foot Assessments $ 592, Permits & Proceeds $ 75. September expenses were Payroll & Payroll Liabilities $11,018, Road Materials $ 2,049, Professional Fees $ 687, Equipment & Vehicles $ 1,621, Repairs & Maintenance $ 1,062, Utilities & Phones $ 345, and SR Fire Department $ 32,500 for a total of $ 49,281. Expenses were greater than receipts by ($47,176). This plus interest $ 20, changes in A/P & P/R Liabilities ($148) for an ending balance of $ 56,146. This plus investments of $ 1,119,359 and Savings held for Developments $484,690 for a total of $ 1,660,195. Matt made a motion to approve the treasurer’s report with a second by Marvin. Motion carried.

Public Hearing to Vacate a HIGHWAY regarding South Overlund Pass. A petition to vacate a 100 foot section along South Overlund Pass was filed on June 26, 2019. A hearing date of October 8, 2019 was set. Notice of a public hearing was published. Matt made a motion to pass the petition to vacate a 100 foot portion of property abutting 1500 S Overlund Pass. Marvin seconded the motion. There were no opponents and the motion carried.

Old Business: Jennifer identified the ongoing quest to replace the asphalt in the Split Rock Heights, Pine Lake Hills and Mystic Meadows developments. Lisa spoke of the options to fund this project: 1) with township funds; 2) through front foot assessments which are currently capped at $ 2.00 per foot; 3) through residents directly paying as done in other developments (e.g. Hidden Valley); and 4) doing a Special Assessment through the statutes (which could be done now or wait to see if we can get the Legislature to provide some updates regarding the process on special benefit to the property owners based on property values or otherwise). There was a lengthy discussion about these options and how best to accomplish the funding of this project. Prior to the next meeting Marvin will meet with Myrl & Roy’s to identify any short term needs to fix and/or patch before winter. Jennifer will send an invitation to our Legislators to come to the Oct. 29th meeting to discuss Legislative updates.

Matt said he, Kevin & Lonnie had met with a FEMA representative on October 1st about 264th Avenue. Other than measurements, photos and other data collected at the visit the FEMA representative could not give any indication of what type of reimbursement the township might expect to receive.

Lisa was given the task of drawing up the following resolutions before the Oct 29th meeting for possible legislative action: 1) Township Elections (unopposed)- Current statute still requires an election even if all positions are unopposed) 2) Front Foot Assessments – To increase the current cap of $ 2.00 per front foot to something higher(Township residents would still set the actual amount though); and 3) Assessments made by property values within a development.

Matt led a discussion about Arrowhead Parkway being annexed into the city of Sioux Falls and that included was a 6 acre parcel in which a private party would like to build a “barn venue”. Safety issues involving the township roads and also the traffic onto Highway 42 were of great concern. A future City of Sioux Falls Planning & Zoning meeting will be held on Oct 15 at the Carnegie meeting room with another scheduled for November 5th.

Resident’s concerns: Jacob J. from 48250 264thSt mentioned he would like to have some barricades moved. Allen Hall at 2200 Indian Hills Trl mentioned some concrete needed to be removed from the ditch and also some holes filled. Wendy Romrell from 48181 Kim Circle described some potholes from 482nd onto Highway 42 needed attention.

Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to go into executive session at 8:45 p.m. under SDCL 1-25-2(3) (legal counsel communication re legigation). Matt made a motion to come out of executive session at 9:05p.m. at which time the meeting was adjourned.

The next meeting will be on Tuesday, October 29that 7:30 p.m. Hopefully we will have some of our legislators present and a good representation of our patrons.

Pam Kolseth, Clerk

SEPTEMBER 10, 2019 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

SEPTEMBER 10, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, September 10, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the August 13, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 8-1-19 was $ 139,076. Deposits for August were General Fund $ 11,380, Fire Fund $ 380, and Front Foot Assessments $ 912. August expenses were Payroll & Payroll Liabilities $ 12,165, Road Materials $ 10,547, Dust Control $ 21,479, Professional Fees $ 380, Equipment & Vehicles $ 689, Repairs & Maintenance $ 610, Utilities & Phones $306 and Admin & Other $ 163 for a total of $ 46,339. Expenses were greater than receipts by ($33,668). This plus interest $ 42, changes in A/P and P/R Liabilities ($2,002) for an ending balance of $103,449. This plus investments of $ 1,119,359 and Savings held for Developments $ 484,626 for a total of $ 1,707,434. Marvin made a motion to approve the treasurer’s report with a second by Matt. Motion carried.

Old Business: Jennifer led the discussion of Split Rock Heights, Pine Lake Hills and Mystic Meadows by asking what needs to be done going into winter. Are there areas in which patches need to be repaired? It was decided that any temporary fix would be a waste of funds. Employee Lonnie stated he has had good luck with using crushed gravel is some of these bad areas. He will contact the Brandon School busing office to inquire when they will not travel through some of the developments due to road break-ups.

Lisa spoke about the statute which allows for special assessment which spells out it is for the purpose of a special benefit to the property owners. In order to assess the property owners, the Township would need to be able to establish what the “special benefits” is. A possible way to do this is to hire an expert to determine the amount per owner. There would be considerable cost in doing so. Additionally, property owners have the ability to challenge any resolution, which could lead to lengthy and costly litigation. Additional issues exist of obligating future supervisors, as well as even if not timely challenged there could be a challenge to the scope of authority of supervisors.

Eric from Willadsen Engineering was asked to add to his original engineer’s estimate what the cost would be according to property values in the developments. The supervisors also asked him to figure out the cost of turning the asphalt roads back to gravel. Another option for payment is by having the legislature approve a measure to assess by property values. This would take some time in how the procedure works and when it could be available for funding.

Eric said 264th Street needs to remain closed for safety reasons. He said it has become much worse to the east of Barton’s driveway. Lisa said she would look in to what the township’s liability was in this case. Nothing further was decided.

Jeff Weisenbach approached the Supervisors about vacating a 100 foot portion of road abutting his property at 1500 S Overlund Pass in order to build a garage. He turned in a petition for the request.

Matt made a motion to set a hearing for the Vacated Property at the next regular township meeting on October 8, 2019. Marvin seconded the motion and motion carried. There will be a notice of the hearing published in the newspaper.

Ryan Brower – a contractor – asked for barricades to be removed on River Bluff Road in order for a newly constructed home to have access for the driveway. Matt made a motion to open River Bluff Road 100 feet to the south of 2900 S River Bluff Road and to also allow for a turnaround space for township equipment. Marvin seconded the motion. Motion carried.

Employee Lonnie Cahoy approached the Supervisors about the purchase of a John Deere 6155 M Cab Tractor – priced at $ 116,655.99. There was much discussion about the tractor – what it would be used for – blade attachments, etc. Matt made a motion to approve the purchase up to $ 130,000.00 for a new tractor contingent on finding the right blade and size of the blade to be attached. Jennifer seconded the motion. Motion carried.

Jennifer made a motion to surplus the existing water truck with a second by Marvin. Motion carried.

Resident’s concerns: Patty Peterson of 9020 E 33rd Street mentioned she attended a meeting on September 3rdin which Arrowhead Parkway was annexed into Sioux Falls. She also mentioned another parcel directly south of the FOP building on Highway 42 was annexed in which the owner’s want to build a barn venue. Another meeting will be held on October 2nd for rezoning the property.

She also mentioned she was going to call the County (traffic control) to report speed limit violations on River Bluff.

Julie Benz of 6500 Dan Ridge mentioned shrubs are blocking the view of the emergency house number signs alongside of 26thStreet. She said there are trees needing to be trimmed before winter in the right-of-way and has concerns for garbage trucks and emergency vehicles access.

Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to adjourn with a second by Jennifer. The meeting was adjourned at 9:50 p.m. The next meeting will be held on October 8, 2019 at 7:30 p.m.

Pam Kolseth, Clerk

MINUTES FOR AUGUST 13, 2019 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

AUGUST 13, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, August 13, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the July 9, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 7-1-19 was $252,759. Deposits for July were General Fund $ 29,835, Fire Fund $ 477, SD Alcohol Bev Fund $ 4,742, Front Foot Assessments $3,039, Permits $75. July expenses were Payroll & Payroll Liabilities $ 9,084, Road Materials $ 8,032, Dust Control $ 27,504, Professional Fees $ 938, Equipment & Vehicles $ 1,388, Repairs & Maintenance $1,233, Utilities & Phones $ 328 and Admin & Other $ 291 for a total of $ 49,068. Expenses were greater than receipts by ($10,900). This plus interest $ 68, a CD transfer ($105,000) and the changes in A/P and P/R Liabilities $ 2,149 for an ending balance of $ 139,076. This plus investments $ 1,119,359 and Savings held for Developments $ 484,556 for a total of $ 1,742,992. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.

Old Business: Jennifer had spoken with engineer Eric Willadsen of the proposed asphalt replacement for the developments of Split Rock Heights, Pine Lake Hills and Mystic Meadows. Jennifer shared a development map for Split Rock Heights in which Eric had broken it into three different phases. Jennifer inquired of the residents at the meeting whether they thought it should be broken up as outlined or what their thoughts were. Gregg Johnson shared he thought more importantly the patrons would like to know what their costs would be and how to pay for it. Treasurer Kevin said he and Clerk Pam had a discussion with the SDT&T association attorney Jay Leibel. He referenced SD Statute 31-13-46 as a possible avenue to do a special assessment of all the landowners by using property values. Pam has put together the total property value for each of these developments. There is still a question within the Split Rock Heights development about Gray Goose Circle and Sierra Circle which were not included in Eric’s original engineer’s estimate. Jennifer stated Eric will be at our next meeting on September 10th and she will ask our attorney, Lisa Marso to attend in order to get a timeline of more specific details in place for all of these projects to move forward.

Pam asked to have some discussion about overweight permits. She had been asked by a concerned patron about moving heavy equipment through their development and how to find out if they in fact had an overweight permit to do so. The permit is located on the Township’s website. They must obtain a permit from one of the supervisors after which it would go to our Treasurer with payment. The weight limit of six ton applies to all of the developments with asphalt roads. There was a discussion with regards to garbage haulers, etc. Marvin also mentioned that a spring load limit restriction be made for three tons. This is information we need to share with the township patrons on our website. If you have further questions or concerns, please contact one of the supervisors.

Darren Blair of 9000 E 41st Street asked about closing the northbound intersection of S. River Bluff Road and 41ststreet. He mentioned it is very steep and not safe. Matt said he would inquire with our attorney about the best way of closing it off to the public.

There was some discussion on 264th Street. Joe Barton whose driveway is affected still has some questions for engineer Eric on this situation.

Jennifer mentioned an overweight sign needed to be posted in Mystic Meadows.

Marvin made a motion to pay bills with a second by Matt. Motion carried. Marvin made a motion to adjourn with a second by Matt. The meeting was adjourned at 8:40 p.m. The next meeting will be held on Tuesday, September 10th at 7:30 p.m.

Pam Kolseth, Cle

MINUTES FOR JULY 9, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

JULY 9, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, July 9, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the June 11, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 6-1-19 was $ 291,571. Deposits for June were General Fund $ 18,353, Fire Fund $ 4,259, Front Foot Assessments $ 7,442, Other – Permits & Proceeds $ 650. June expenses were Payroll & Payroll Liabilities $ 13,862, Road Materials $ 7,325. Dust Control $ 40,586, Professional Fees $ 225, Equipment & Vehicles $ 3,301, Repairs, Maintenance $ 23, Utilities & Phones $ 343 and Admin & Other $ 3,855 for a total of $ 69,519. Expenses were greater than receipts by (38,814). This plus interest $ 97 and changes in A/P and P/R Liabilities ($ 95) for an ending balance of $ 252,759. This plus investments $ 1,008,960 and Savings held for Developments $ 484,465 for a total of $ 1,746,185. Marvin made a motion to approve the Treasurer’s Report with a second by Matt. Motion carried.

Old Business: Matt has been in discussion with the Bartons about 264th Street along with engineer Eric Willadsen. The cost estimate comes in at $ 441,644 which is for just a 1/8 mile. A question of a land trade with a neighbor is a”no.” The big question still remains as to do only what is needed for the Bartons to be able to get into their property and keep the other part closed. Matt will continue discussions with the Bartons and the engineer.

Marvin has spoken with engineer Eric Willadsen about the culvert on Oak. Marvin thought we will get a bid within the next few weeks. Kevin mentioned the county might assist with the cost of the culvert. One of the residents asked whether the road would remain open while the work was being completed because it is the only access for the residents.

A lengthy discussion was held about the asphalt work needed in Split Rock Heights, Pine Lake Hills and Mystic Meadows. The supervisors would like to move forward with this. Marvin agreed to visit with Eric, the engineer on what approach to take to at least make some steps forward. Perhaps this project could start by using the funds which are currently available in their development funds and later decide how to account for the rest of the project.

Matt said most of the dust control has been completed with the exception of Rollingers and 38th Street.

Resident’s concerns: Dick Funke said Ledge Rock needs gravel and a stop sign at the intersection. There was also a concern about rebuilding the shoulders on Maple Street.

Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to adjourn. The meeting was adjourned at 8:50 p.m. The next meeting will be on August 13, 2019 at 7:30 p.m. Pam Kolseth, Clerk

MINUTES FOR JUNE 11, 2019 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

JUNE 11, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, June 11, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the May 14, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 5-1-19 was $ 56,045. Deposits for May were General Fund $103,662, Fire Fund $ 25,389, SD Alcohol Bev Fund $ 5,068, Front Foot Assessments $ 45,833 and Interest $ 7,352. May expenses were Payroll & Payroll Liabilities $ 7,431, Road Materials $ 28,996, Contracted Services $ 2,589, Professional Fees $ 2,096, Equipment & vehicles $ 5,421, Repairs and Maintenance $ 247, Utilities & Phones $ 397 and Admin & Other $ 379 for a total of $47,556. Receipts were greater than expenses by $ 139,748. This plus interest of $ 64, a CD transfer of $97,249 and changes in A/P and P/R Liabilities ($ 1,535) for an ending balance of $ 291,571. This plus investments $ 1,008,960 and Savings held for Developments $ 484,378 for a total of $ $ 1,784,910. Marvin made a motion to approve the treasurer’s report with a second by Matt. Motion carried.

Old Business: Matt reported the cost estimate for 264thStreet at $ 440,160. He mentioned he could not tell if this included the road being moved. He will meet with Eric Willadsen (engineer) and the Bartons to go over some options as it involves their driveway.

Jennifer expressed the Community Clean-up on May 18th was pretty smooth. She recorded about 133 vehicles and overall the supervisors thought it went well. There may be weren’t as many as last year however, the weather may have had something to do with it. Kevin reported the total cost to date at $ 4143.

New Business: Kevin has contacted the South Dakota Town & Townships about possible funding options for asphalt replacement in some of our developments. The front foot assessment is available but with a cap of $ 2.00 per front foot. The current statutes do not allow any other options. The supervisors will have our legal counsel draw up some resolutions which could be presented at the SD Towns & Townships annual meeting in December for possible changes in state statute that would have to be approved by the Legislature.

Resident’s concerns: Patty Peterson brought up the intersection at 33rd Street & River Bluff Road is in need of some gravel. Because the school bus turns at that point and then backs up it creates a lot of wear and tear in that area. The supervisors will take a look at it.

Gregg Johnson inquired about weed control on the west side of Veteran’s Parkway. It is believed this might be a question for the city of Sioux Falls. There was also a discussion about spraying in general. The township does not actively spray unless there is a problem area.

Kevin Gallo inquired about the areas in Split Rock Heights, Pine Lake Hills and Mystic that are in need of some repairs before future determination of a total replacement (SRH & PLH) can be made. Marvin said he and Eric Willadsen (engineer) could prioritize a list of these areas and get some estimates for repair.

Matt made a motion to pay bills with a second by Marvin. Motion carried. Marvin made a motion to adjourn the meeting with a second by Jennifer. The meeting was adjourned at 8:30 p.m. The next meeting will be on Tuesday, July 9, 2019 at 7:30 p.m.

Pam Kolseth, Clerk

MINUTES FOR MAY 14, 2019 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

MAY 14, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, May 14, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk. Supervisor Marvin Manifold was absent.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with an addition of the next steps for SRH & PLH under old business. Jennifer seconded the motion. Motion carried. Matt made a motion to approve the minutes of the April 9th & April 23rd meetings with a second by Jennifer. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 4-1-19 was $ 11,539. Deposits for April were General Fund $ 52,973, Fire Fund $ 2,556, and Front Foot Assessments $ 5,841. April expenses were Payroll & Payroll Liabilities $ 7,717, Road Materials $ 12,349, Professional Fees $ 677, Equipment & Vehicles $ 1,386, Repairs & Maintenance $ 27, Utilities & Phones $ 615, Insurance ($4,638), and Admin & Other $ 384 for a total of $ 18,516. Receipts were greater than expenses by $42,854. This plus interest of $ 21 and Changes to A/P and P/R Liabilities $ 1,630 for an ending balance of $ 56,045. This plus investments $ 1,106,365 and Savings held for Developments $ 484,287 for a total of $ 1,646,697. Matt made a motion to approve the Treasurer’s Report with a second by Jennifer. Motion carried.

Old Business: Matt presented on overview map of 264thStreet and pointed out the problem areas. There are about 1,000 feet of eroded roads with hairline cracks from all of the recent flooding. He has met with the homeowners, GF&P and the engineer. The engineer estimates the project would be well over $300,000 and possibly $ 500,000 in cost to make repairs in order to re-open the road again. The supervisors will continue their discussion with the engineer and further define the costestimates.

Jennifer outlined there are some very bad break-ups in the asphalt in Mystic Meadows, Pine Lake Hills and in Split Rock Heights. The supervisors will identify these certain areas and find a solution or at least a temporary fix until these projects can be bid and the work done. Contractors are in high demand at this time with all of the flooding. Then Jennifer suggested the Supervisors will go visit each of these developments to determine future priority needs.

The community clean-up is scheduled for this Saturday, May 18th from 9:00 – 2:00. Please follow suggested information found on the website for this year’s collection. (www.splitrocktownship.com).

New Business: The bids for dust control were opened as set forth in the bid notice in the Argus and the Brandon Journal. Matt made a motion to award the dust control bid to Bumblebee’s finding it to be the lowest responsible bid due to reliability and quality of service for delivery. Jennifer seconded the motion and motion carried.

Matt made a motion to authorize Jennifer (for Split Rock Township) to enter into an agreement with the homeowner at 1504 N Oak Ridge Place allowing for him to asphalt a 1/8 section of township road which intersects his property. Jennifer seconded the motion and motion carried.

A discussion was held about cleaning culverts within the Township and how to go about informing residents of the plan if a culvert on their property needs cleaning and how it may affect certain landscaping they might have around it. The Supervisors will look into this further and figure out a process for going forward as well as giving notice to the residents.

Susan Johnson from Split Rock Heights inquired of how to go about getting some legislation that would address the need to raise funds for major asphalt projects which is being discussed for Split Rock Heights. Currently the only avenue for funding is through front foot assessments and it is capped at $2.00 per front foot. This is not an equitable situation for funding. Kevin will speak with the S D Towns & Townships to see what could be done in the legislature to change the process and or/increase the front foot assessments.

Matt made a motion to pay bills with a second by Jennifer. Motion carried. Jennifer made a motion to adjourn. The meeting was adjourned at 8:40 p.m. The next monthly meeting will be held on Tuesday, June 11, 2019 at 7:30 p.m.

Pam Kolseth, Cl

Minutes For 4-23-19 Special Meeting

Split Rock Township

April 23, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, April 23, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Matt Staab and Marvin Manifold. Also present were Lisa Marso, legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 5:15 p.m. After the Pledge of Allegiance, Matt made a motion to approve the agenda with the addition of a business item: tiling north of Kim Circle. Marvin seconded the motion and motion carried.

Business: Marvin made a motion to award the gravel bid to Myrl & Roy’s finding it to be the lowest responsible bid due to reliability and quality of service for delivery. Jennifer seconded the motion. There were two ayes by Marvin and Jennifer with a nay by Matt. Motion carried.

Matt made a motion to reconsider awarding the dust control bids from the April 9, 2019 meeting. Marvin seconded the motion and motion carried. Matt then made a motion to rescind the prior award/contract for dust control with a second by Marvin. Discussion occurred that the award did not comply with the bid laws. Motion carried. Next, Marvin made a motion to reject all dust control bids as the bid process did not comply with the bid laws. Matt seconded the motion and motion carried. Matt then made a motion to re-advertise the bids for dust control within the next couple of weeks with the new bids to be opened at the May 14th meeting. Marvin seconded the motion and motion carried. A new advertisement will be published.

Marvin made a motion at the request of Ray Funke to permit a single 8” drain tile outlet go into the 482nd right of way located north of Kim Circle and south of 266th Street. Matt seconded the motion and after some discussion the motion carried.

Kevin led a discussion of the disaster declaration for Minnehaha County. He is going to put together some information to submit on behalf of the Split Rock Township including costs and photos for Maple Street and 264th Street.

Jennifer made a motion to adjourn. The meeting was adjourned at 6:22 p.m. The next regular meeting is on May 14, 2019 at 7:30 p.m.

Pam Kolseth, Cler

MINUTES FOR APRIL 9, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

APRIL 9, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, April 9, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Matt Staab and Marvin Manifold. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the March 26, 2019 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 3-1-19 was $ 52,858. Deposits for March were General Fund $ 16,962, Fire Fund $ 1,806, Front Foot Assessments $ 3,134, and Other - $1,165. March expenses were Payroll & Payroll Liabilities $ 20,202, Road Materials $ 3,036, Professional Fees $ 1,255, Equipment & Vehicles $ 3,855, Repairs and Maintenance $ 329, Utilities & Phones $ 1,255, SR Fire Department $ 32,500 and Admin & Other $ 1,672 for a total of $ 64,104. Expenses were greater than receipts by ($ 41,037). This plus interest $ 19, and changes in A/P and P/R Liabilities ($ 301) for an ending balance of $ 11,539. This plus investments $ 1,106,365 and Savings held for Developments $484,200 for a total of $ 1,602,104. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.

Old Business: Minnehaha County Towns and Townships held a meeting on April 1, 2019. Matt, Marvin and Kevin were in attendance. Items discussed included: 1) road construction projects in Minnehaha County – there is a map on their website 2) Emergency Management persons spoke about the recent flooding –all costs and repairs need to be documented and 3) the Ambulance service.

Eric Willadsen (engineer) spoke about 264th Street and gave a few options – 1) to push the right of way further to the south and also that the road needs to be lowered 2) remove 10-12 feet at the top of the hill and reshape the road and leave the bank as is. The supervisors instructed Eric to meet with the landowners and give them a sketch of a proposed plan with details.

Jennifer spoke about the flooding within the township – there are a lot of soft spots and areas in need of grading. The supervisors are aware of some problems in Mystic Meadows. She asked patrons to be patient and with another snowstorm/rain coming in a few days things might once again get worse.

New Business: Bids were received for gravel from Concrete Materials and Myrl & Roys. The supervisors would like to hold off with this decision until a future date. Matt made a motion to accept the bid for dust abatement from Bumblebee for 93.5/gal. for magnesium chloride. Marvin made a second and motion carried.

Matt said he had received the go ahead from the state on the site for the community clean-up to be held on Saturday, May 18th from 9:00 until 2:00. Jennifer said they have made a few changes which will be outlined on the website. Postcards will be sent to some of the developments (on a rotation basis).

Resident’s concerns: Steve Ricketts of 3201 S Matt Road in Pine Hills addition inquired about what would need to be done to have Matt Road taken over by the township. The supervisors suggested they would probably need gravel, maybe culverts and to check the width of the road. They will have Lonnie take a look and give some direction. Steve mentioned there are 6 homes along Matt Road.

Kevin Whitaker of 48086 Iverson Crossing Road inquired about the condition of this section line gravel road. He mentioned there are holes needing repair. The supervisors will follow up with his request.

Dick Funke and RJ Wright said they had attended the meeting for the widening of Highway 42 and said they would like some support from the township about the 267th dead end at Highway 42. This project will be started within the next couple of years.

Gregg Johnson from Split Rock Heights presented the Supervisors with a road condition listing with ratings and approximate lengths of each of the streets within the development. This will be helpful in determining what needs immediate attention. Kevin Gallo wondered about whether homeowners could be assessed by their home values instead of by front foot assessments for road reconstruction. Kevin Callies has researched this and found the statutes will only allow the front foot assessment method.

Marvin made a motion to pay bills with a second by Matt. Motion carried. Marvin made a motion to adjourn the meeting with a second by Jennifer. The meeting was adjourned at 8:45 p.m. The next meeting will be held on May 14, 2019 at 7:30 p.m.

REMINDER – SPLIT ROCK FIRE DEPARTMENT PANCAKE BREAKFAST – MAY 5th.

Pam Kolseth, Cl

MINUTES FOR MARCH 26, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

MARCH 26, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, March 26, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer and Marvin Manifold. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk. Supervisor Matt Staab was absent.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Marvin made a motion to approve the Agenda with a second by Jennifer. Motion carried. Marvin made a motion to approve the minutes of the February 26, 2019 meeting with a second by Jennifer. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 2-1-19 was $91,884. Deposits for February were General Fund - $7,745, Fire Fund $ 659, Front Foot Assessments $ 845. February expenses were Payroll & Payroll Liabilities $ 6,956, Road Materials $ 2,776, Contracted Services $7,378, Professional Fees $ 5,447, Equipment & Vehicles $ 1,558, Repairs & Maintenance $ 210, Utilities & Phone $ 558, Insurance $ 20,800, Admin & Other $ 183 for a total of $ 45,866. Expenses were greater than receipts by ($36,617). This plus interest $ 31, Service First Accnt closing ($5) and changes in A/P and P/R Liabilities ($2,435) for an ending balance of $ 52,858. This plus investments $ 1,106,365 and Savings held for Developments $ 484,109 for a total of $ 1,643,332. Marvin made a motion to approve the Treasurer’s Report with a second by Jennifer. Motion carried.

Old Business: Justin Pfeifer of Med-Star was present to answer any questions about the recent request from Med-Star Ambulance to Split Rock Township for the amount of $ 2300. Some patrons inquired about their servicing area. Marvin made a motion to approve the financial request contract for the rest of the 2019 calendar year for $ 2300. Jennifer seconded the motion. Motion carried.

Jennifer mentioned it has been a busy past two weeks with flooding issues in the township. Maple and 264th are both still closed. Duane Christensen from Pine Lake Hills wanted to thank the township on behalf of the residents of Pine Lake Hills for their assistance with the flooding.

New Business: The community clean-up has been tentatively scheduled for Saturday, May 18th from 9:00 a.m. until 2:00 p.m. at the same site on Highway 42. Jennifer suggested they will make some changes this year with procedures and set-up. Once everything is finalized it will be posted on the website. Postcards will be sent to a specified section of township residents in late April.

Resident’s concerns: Susan Johnson and Linda Gallo from Split Rock Heights mentioned some signs are down: Split Rock Road, Powderhouse Road and the stop sign at Powderhouse Circle and Powderhouse Road. Mystic Meadows residents have requested overweight signs are needed to deter large trucks with building materials driving through their development. The supervisors will take action on these sign requests.

Marvin made a motion to pay bills with a second by Jennifer. Motion carried. Marvin made a motion to adjourn with a second by Jennifer. The meeting was adjourned at 8:15 p.m. The next meeting will be on April 9, 2019 at 7:30 p.m.

Pam Kolseth, Cl

DRAFT MINUTES OF 2019 ANNUAL MEETING OF ELECTORS

Split Rock Township

March 5, 2019

The annual meeting of the electors of Split Rock Township, Minnehaha County, South Dakota, was held on Tuesday March 5, 2019 at 7:00 p.m. at the Split Rock Township Fire Department located at 7201 East Arrowhead Parkway, Sioux Falls, SD. The meeting was held in accordance with the notice published in the Sioux Falls Argus Leader, the Brandon Challenger and the Brandon Journal.

Present at the meeting were the township supervisors, Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Township counsel, Kevin Callies, Township treasurer and Pam Kolseth, Township clerk together with electors in the township. (23 signed in).

The meeting was called to order by Clerk Pam Kolseth. Following the Pledge of Allegiance, a motion was made by Don Winckler and seconded by R J Wright to elect the following election judges: Pat Stensland, Dwayne Weichmann and Gregg Johnson. Motion carried. A motion to select Monte Albertson as the moderator was made by Matt Staab and seconded by Marvin Manifold. Motion carried. Don Winckler made a motion to accept the agenda as presented with a second by Darrin Tille. Motion carried.

Monte proclaimed the Opening of the Polls until 7:25 p.m. and commencement of election voting began. This year there is no opposition for any of the positions.

Treasurer Kevin Callies reviewed the Historical Financial Summary & 2019 Budget and the Annual Statement of Treasurer’s 2018 Accounts which included the General Fund with a beginning balance of $1,572,119.85 with receipts of $ 665,377.39 and disbursements of ($578,682.08) with a total cash balance at the end of the year of $ 1,658,815.16. Phil Tooley made a motion to accept the report with a second by Matt Staab. Motion passed.

Kevin presented the 2020 Township budget report. After some explanation Don Winckler made a motion to accept the budget with a second by Dick Funke. Motion carried. During the presentation, as there was a line-item under ambulance there was some discussion about whether the Township would make any payment to Med-Star; this issue will be decided at a later public meeting and the line-item budgeted amount does not require payment.

Supervisor Jennifer Schmidtbauer gave the following report of 2018 activities: a successful Community clean-up was held in May, (this year’s tentative date is May 18), Use of better quality gravel, Dust control – this year a study was conducted using magnesium chloride (less toxic) versus the calcium chloride which has been used in the past years- a decision has not yet been reached for 2019, the county replaced the bridge by the Nature center, a flood has disrupted 264th & 483rd- still awaiting repair bids, a culvert on Maple Street was replaced at a cost of $ 100,000. An HRA account has been established for employee’s health insurance. She thanked the township maintenance crew for their awesome job with snow removal. She publicly thanked Scott Servold who will be retiring in April. Future projects include: a culvert on Oak Road, possible asphalt work in Split Rock Heights and Pine Lake Hills, and a decision with regards to 264th Street.

Fire Chief Darrin Tille gave the following fire department report: there were 122 calls of which 20% were structure fires, 50% medical and 30 % other (smoke investigations, motor vehicle accidents). They currently have 34 volunteer members with new interest throughout the year. During the year they have updated their SBA’s (air packs) at approx. $ 80,000, they have added an air tank refill apparatus for around $7500. This spring they will update the garage doors from 5 regular to 2 large and 1 regular to allow the trucks to park more easily (because of the mirrors). They will gradually replace their radios over the next 4-5 years. The old ones will become obsolete. Their Pancake Breakfast will be held on May 5th. We again thank those in the fire department for their continuing service.

Lisa Marso, our township attorney, provided a summary of legal issues in the past year including: continue with contracts in Hidden Valley including mortgage payoffs, Township road changes: Dan Road was accepted as a minimum maintenance and Joe Drive was vacated, issues of the roads and maintenance in the Perry Nature area and assistance with employee policies and the HRA insurance plan.

The minutes of the 2018 annual meeting were made available to patrons. Virgil Stensland made a motion to approve the minutes with a second by Don Winckler. Motion carried.

Monte Albertson made a motion to keep the mill levy rate on property at the current .90 for 2020. Todd Neuberger seconded the motion. The 2020 levy will be base + CPI + growth to the maximum allowed by law with the mill levy not to exceed .90 mills including the $ 65,000 for fire protection. Motion carried.

The township voters placed the following front foot assessments on individual developments for the 2020 township levy:

Country Gables/Ode’s $ .40, Hayes $ .00, Hidden Valley $ 1.00, Indian Hills $ .00, Iverson Crossing $ .80, Iverson Tract/Red Rock $ .80, Kim Circle $ 1.00, Mystic Meadows $ 2.00, O’Hanlons/River Bluff $ 1.00, Pine Hills $ .80, Pine Lake Hills $2.00, Pleasant View Acres $ .40, Rollinger $ 1.00, Rowena $ .80, Skyview Circle $ .00, Split Rock Heights (Asphalt) $ 2.00, Split Rock Heights (gravel) $ .40. A motion to approve these assessments was made by Dwayne Weichmann and seconded by Don Winckler. Motion carried.

R J Wright made a motion to no assess any levies for: Additional fire protection, Snow removal reserve fund and Secondary road capital improvement. This was seconded by Dwayne Weichmann. Motion carried.

A motion was made by Don Winckler to make expenditures for an amount greater than taxes levied up to a cap of $ 1,103,530 (the amount in reserves) This motion was seconded by Mark Schmidtbauer. Motion approved.

Don Winckler made a motion for the purchase of equipment costing more than $ 15,000 with a second by Darrin Tille. Motion passed.

A motion was made by Virgil Stensland to approve potential capital expenditures not to exceed collectively up to $ 750,000 of Split Rock Township funds for construction/relocation of a Township Shop. The motion was seconded by Don Winckler. Motion carried.

Dwayne Weichmann made a motion for the cost of clean-up of weeds, grass, or brush in the right-of-way and for the cost of tree removal in the right-of-way of township roads shall be paid for by the township. Mark Schmidtbauer seconded the motion. Motion carried

R J Wright made a motion for the annual compensation and rate of daily compensation as follows: Township clerk $ 400/mo plus $ 75 per additional meeting, Treasurer $ 600/mo plus $ 75 per additional meeting, Supervisors $ 100 per meeting and $ 100 per road trip. This was seconded by Allan Hall. Motion carried.

Virgil Stensland made a motion for the ratification and approval of all action of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2018. Dwayne Weichmann seconded and the motion carried.

On the items of the Township continuing to pay for dust control for all section line roads and about another annual community clean-up project, no residents had any comments. The Supervisors will decide the issues at later meeting(s).

Matt Staab made a motion to set the limit of maximum yearly salary/compensation as follows: Clerk cap at $7,000, Treasurer cap at $ 11,000, each Supervisor cap at $ 10,000. Marvin seconded this motion. Motion carried.

Matt Staab made a motion to approve the 2020 contract with the Split Rock Fire Department for $ 65,000 with a second by Marvin Manifold. Motion carried.

Matt Staab made a motion for the approval of the Township road system and designation of maintenance levels within the system. (All secondary roads are full maintenance roads except the following which are minimum maintenance roads: Ledge Rock and East Dan Ridge Road and No maintenance: 264th Street from 48252 264th St to 48283 264th Street. Marvin seconded and the motion carried.

A motion to approve legal newspapers of the Argus Leader and the Brandon Journal was made by Matt Staab with a second by Marvin. Motion carried.

Matt Staab made a motion for the approval of these depository banks: First Bank & Trust, First Nat’l Bank, US Bank, Wells Fargo Bank, SD Public Investment Trust, Liberty Nat’l Bank, Plains Commerce Bank and Edward Jones. Marvin seconded and motion carried.

A motion was made by Marvin for the redeposit of Certificates of Deposit. Matt seconded this motion. Motion carried.

Matt moved October 1, 2019 as the date for right-of-way clearance with a second by Jennifer. Motion carried.

Marvin made a motion to approve membership in the Minnehaha County Ass’n. of Towns and Townships and for the State Association. Seconded by Jennifer. Motion carried.

Matt made a motion for the ratification and approval of all actions of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2018. This motion was seconded by Marvin. Motion carried.

Matt made a motion to pay bills with a second by Marvin. Motion carried.

Monte Albertson announced the results of the tally of votes by the election judges. 15 votes were cast – Matt Staab for Supervisor, Kevin Callies for Treasurer and Pam Kolseth for Clerk; they, accordingly are elected to their positions. Matt made a motion to elect Jennifer Schmidtbauer as the Supervisor Chairperson. Marvin seconded. Motion carried.

Todd Neuberger made a motion to adjourn with a second by Phil Tooley. The meeting was adjourned at 8:20 p.m.

Pam Kolseth - Clerk

MINUTES FOR 02-26-19 Meeting

SPLIT ROCK TOWNSHIP

FEBRUARY 26, 2019

7:30 p.m.

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, February 26th, 2019 at the Split Rock Township Fire Hall at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present was Kevin Callies, Treasurer. Pam Kolseth, Clerk was absent.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the agenda. This was seconded by Marvin. Motion carried.

Matt made a motion to approve the Minutes of the last meeting on February 12, 2019. The motion was seconded by Marvin. Motion carried.

Old Business Discussion:

SRH/PLH/MM Developments - Eric Willadsen was present and indicated that engineering costs to prepare the bids for asphalt replacement in Split Rock Heights and Pine Lake Hills had been included in the original estimates provided in December. After discussion with members of SRH, it was decided that Kevin Callies would contact Jay Liebel to determine options for distributing the costs of any work that might be undertaken. Jennifer recommended that SRH bring a proposal to the board for which areas of the development they would like to have asphalt replaced.

Annual Meeting info – the Annual Meeting will be held at 7pm on March 5th. Ballots will be printed for the Clerk, Treasurer, and one Board Supervisor position. The only candidates on the ballot are the incumbents. Anyone wishing to vote absentee may call Pam Kolseth at 605-371-1184.

New Business Discussion:

Fire Dept 2020 Contract Request - Darin Horner presented the Split Rock Fire Departments income and expenses for 2018, 2019, and 2020. They are requesting $65,000 from the township in 2020.

Community Clean-up – the 2019 Community Clean-up will take place on May 18th. Details are still being worked out.

Equalization Meeting – file by March 14th for the hearing on Monday, March 18th.

Bid requests for gravel and dust control – will approve call for bids on March 26th. Matt will contact Bumblebee regarding the magnesium chloride application. While it’s less toxic than calcium chloride, several residents felt the road conditions were worse after its use and wondered if it had been applied correctly.

Resident’s Concerns – Susan Lane, 2704 S George St. expressed concern over the condition of George Street. She said a build-up of dirt over the years is causing flooding, and the design needs to be improved.

Marv made a motion to pay bills with a second by Matt. Motion carried.

Matt made a motion to adjourn at 9:30pm. Marv made a second. Motion carried.

Jennifer Schmidtbauer

Board Ch

MINUTES FOR FEBRUARY 12, 2019 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

FEBRUARY 12, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, February 12, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of January 8th, 2019 with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 1-1-19 was $ 71,348. Deposits for January were General Fund - $ 33,694, Fire Fund $ 1,095, S D Alcohol Bev Fund $ 5,566, Front Foot Assessments $ 1,641. January expenses were Payroll & P/R Liabilities $ 11,285, Road Materials ($3,087), Contracted Services $ 12,513, Equipment & Vehicles $ 199, Repairs & Maintenance $ 2,792, Utilities & Phone $ 521 for a total of $ 24,222. Receipts were greater than expenses by $ 17,773. This plus interest $ 28 and changes in A/P and P/R Liabilities $ 2,736 for an ending balance of $ 91,884. This plus investments $ 1,103,530 and Savings held for Developments $ $ 484,028 for a total of $ 1,679,442. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.

Old Business: Eric Willadsen was unable to attend tonight’s meeting with some engineering proposals for Split Rock Heights, Pine Lake Hills and Mystic Meadows. Jennifer then called on Gregg Johnson from the Split Rock Heights development. Gregg shared a handout he had prepared for the SRH Repavement Project. In it he outlined the following: Background, Scope, State Laws, Current Situation, Alternate Approaches and Financial Considerations. He also brought up that perhaps something could be changed in the state statutes to allow additional ways to collect funds (other than by front foot assessments) in a more equitable manner with a project of this magnitude. Jennifer said she would visit with the SD Towns & Township Association about this matter. It would probably have to be done during the 2020 Legislative Session. Jennifer also asked Duane Christensen from Pine Lake Hills if he had any feedback after the informational meeting on January 7th. He expressed some thought only certain areas needed repairs. No action taken.

New Business: A J Spake a spokesman for Med Star Ambulance presented the audience with some background and factual information as to why he was in attendance. He said Med Star Ambulance needs some help financially. They have figured to keep one 911 truck staffed it costs about $ 100 per hour. After billing out their services to insurance carriers, Medicare & Medicaid they fall ($400,000) short each year. In order to supplement their income they also provide additional services 1) to deliver patients to hospitals in the area and 2) to assist with wheelchair and stretcher business. Because of a change in the law, it is now legal to contract with townships, cities and the county for funding. At a recent county meeting, 6 services were reviewed and Med Star ranked high in the 1) fastest time and 2) on scene response. They currently cover the cities of Brandon, Valley Springs and Crooks. If all the above listed entities came together they could offset their losses by about $ 125,000.00. Med Star is asking Split Rock Township to enter in an EMS contract for $100 per square mile which is 23 miles for Split Rock Township. This comes to a request of $ 2300.00 for one year on an annual basis. The supervisors asked AJ to put a contract together to include this funding of $ 2300.00.

No patrons were present to discuss George Road.

Pam briefed all about the upcoming Annual Meeting on Tuesday, March 5th at 7:00 p.m. She gave copies of the handouts for the Supervisors review and updates to make before our next meeting on February 26th. A notice of the Annual Meeting is being published in the Argus, Brandon Challenger and Brandon Journal and will be on WWW.splitrocktownship.com’s website.

Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to adjourn with a second by Marvin. The meeting was adjourned at 8:45 p.m. The next meeting will be on February 26, 2019 at 7:30 p.m.

Pam Kolseth

MINUTES FOR JANUARY 8, 2019 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP
JANUARY 8, 2019

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, January 8, 2019 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with addition of Special Meeting minutes. Marvin seconded the motion and motion carried. Matt made a motion to approve the minutes of the December 11, 2018 meeting along with the special meeting minutes of December 16th and January 7th with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 12-1-18 was $ 148,418. Deposits for December were General Fund - $ 40,018, Fire Fund $ 10,174, Front Foot Assessments $ 25,443 and Interest $ 125. December expenses were Payroll & P/R Liabilities $ 8,834, Road Materials ($395), Contracted Services $ 1,119, Professional Fees $ 1,379, Equip & Vehicles $ 1,956, Repairs & Maintenance $ 2,639, Utilities & Phones $ 291, Admin & Other ($3) for a total of $ 15,820, Receipts were greater than expenses by $ 59,939. This plus excluded interest ($45) Development Savings Transfer ($ 135,644) and Changes in A/P & P/R Liabilities of ($ 1,320) for an ending balance of $ 71,348. This plus investments of $ 1,103,530 and Savings held for Developments $ 483,937 for a total of $1,658,815. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.

Old Business: Jennifer spoke about the informational meeting held on Monday for Split Rock Heights, Pine Lake Hills and Mystic Meadows. She concluded that in SRH & PLH there is a concern to do either partial or complete asphalt replacement. The major obstacle is the cost and the request was to get a more accurate bid. Jennifer asked engineer Eric if he knew from his estimates what the shape of the base is in. He said the base on the most part is good but the asphalt is deteriorating. Eric told the Supervisors he will work on a bid. Gregg Johnson from the SRH development offered his help to the supervisors to get more complete information to provide the homeowners before another meeting is held. Another discussion involved the timing of this project. Eric thinks it will probably be 2020 before anything could be started. Mystic Meadows does not wish to replace their roads but rather fix the problem areas.

Eric addressed the situation on 264th. He has checked with the Corp. of Engineers on 10-27-19 who think the road may be fixed if it qualifies under a nationwide process with some restrictions. Before anything further can be addressed they will need a proposed construction plan to determine what route to take. The supervisors asked Eric to get them a proposal

Eric has surveyed the culvert issue on Oak Road. A total replacement of a box culvert would cost around $250,000 - $ 275,000. A problem exists because it is the only entrance into that area of homes. His recommendation was to hire a company which would install a concrete floor line into the existing culvert. This may cost between $ 50,000 -$ 75,000 and could prolong the life of the culvert up to 50 years. The supervisors asked Eric to get a bid on this and report back.

Jennifer brought up a problem which arose over the New Year Holiday about not being able to get any sand or salt because of the Holiday weekend. She was inquiring about possibly having a storage area to keep it on hand at the Township shop. Several ideas were discussed and the supervisors will think about what would be best for this situation.

A Notice to File is being published in the Argus, Brandon Challenger and Brandon Journal on Jan 9th & Jan 16th. It has information about petitions and the upcoming elections at the Annual Meeting on March 5th, 2019. It will also be on the website at www.splitrocktownship.com.

Resident’s concerns: There were some concerns and the supervisors received a lot of calls about the recent ice over New Years. They said the weather did not permit getting sand/salt out for a few days. There was a discussion about the problems and the supervisors encourage patrons to call if needed.

R J Wright wondered if the road grader could get out on some gravel roads because of the warmer weather. They will look at 482nd and 267th streets in the next few days.

Kevin Gallo inquired about possibly having the legislature increase the $ 2.00 front foot assessment in light of the huge dollar expense for asphalt upkeep. If roads are repaired, it would be a good idea to have something in place to build up those funds for future needs. The supervisors will check into this.

Matt made a motion to pay bills with a second by Marvin. Motion carried. Marvin made a motion to adjourn the meeting with a second by Jennifer. The meeting was adjourned at 9:07 p.m. The next meeting will be held on February 12, 2019 at 7:30 p.m.

Pam Kolseth

Clerk

MINUTES FOR 1-7-19 SPECIAL MEETING

SPLIT ROCK TOWNSHIP

JANUARY 7, 2019

6:00 p.m.

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Monday, January 7, 2019 at the Split Rock Township Fire Hall at 7201 Arrowhead Parkway, Sioux Falls, SD for a special meeting. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 6:00 p.m. and everyone joined in the Pledge of Allegiance.

For each of the named developments, Jennifer explained the following: as these developments range from 20 – 40 years and the asphalt within may also vary in years, (normal life is around 20 years) the Supervisors had previously asked Erik Willadsen, an engineer to prepare an engineer’s estimate. Erik has drawn up an estimate of what the highest cost would be for removing the existing roads and replacing them with a 4” asphalt surface. The big question is how this would be paid for. Jennifer explained some different options. Each development has their own funds which come from a front footage assessment. Perhaps some could come from the township’s general funds. The total cost may be divided by how many homes and have a special assessment. Jennifer went on to explain that no decisions would be made this evening but it was the intent for residents of each of these developments to voice their opinions and concerns. The estimates were simply a starting place for discussion.

SPLIT ROCK HEIGHTS: Approximately 71 residents were in attendance. One concern to all is if or when Sioux Falls will annex this development into the city. In past discussions with the city, some residents feel it will not be for some 5-10 years. No one knows the answer to this question. The estimate for Split Rock Heights came in at $ 929,639. This does not include the portion of the development which is currently gravel. Neither did it include the streets of Grey Goose Circle or Sierra Circle. Some residents asked whether the Supervisors could obtain an RFP of several bids before any decisions could be made. At the end of the meeting Jennifer called for a show of hands for: 1) to do nothing - 1 vote – 2) to make repairs to the worst roads in the development – about half of those present, and 3) to replace all the roads in the development – about half of those present. There are approx. 110 homes in the estimate.

PINE LAKE HILLS: Approximately 30 residents were in attendance. Some of the same concerns were the issues of annexation and how the project would be paid for. The estimate for Pine Lake Hills was $ 655,962. They also would like to get some real bids before making any decisions. The vote by the residents was 1) do nothing – 1 vote, 2) to just fix the problem areas throughout the development – about half of those present and 3) to completely replace the asphalt – about half of those present. There are approx. 92 homes included in the estimate.

MYSTIC MEADOWS: Approximately 20 residents were in attendance. The estimate for this development was $ 323,286.with approximately 32 homes. This is a newer development than SRH or PLH and most in attendance stated they did not believe it necessary to replace their roads but rather fix up the problem areas and check with the engineer about either chip sealing or an overlay if he thought it would prolong the life of the asphalt. Mystic Meadows has development funds to cover this type of expense.

Residents should check on the website: SplitRockTownship.com or come to future regular meetings (dates also on website) to watch for further developments.

Thanks to all who participated in tonight’s informational meeting. The meeting was adjourned at

8:45 p.m.

Pam Kolseth

MINUTES FOR 12-19-18 Special Meeting

SPLIT ROCK TOWNSHIP

DECEMBER 19, 2018

7:30 p.m.

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Wednesday, December 19, 2018 at the Split Rock Township Fire Hall at 7201 Arrowhead Parkway, Sioux Falls, SD for a special meeting. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present was Kevin Callies, Treasurer. Pam Kolseth, Clerk was present by teleconference.

Jennifer called the meeting to order at 7:28 p.m. After the Pledge of Allegiance, Matt made a motion to approve the agenda with the addition of unpaid bills. This was seconded by Marvin. Motion carried.

Public Comment: None

Matt made a motion to declare 264th Street between 48252 264th Street and 48283 264th Street as a no maintenance road as it is unsafe for vehicle travel. The motion was seconded by Marvin. Motion carried.

Matt made a motion to pay bills with a second by Marvin. Motion carried.

Matt made a motion that the township create through TASC an HRA Plan at a cost of $ 475. Jennifer seconded the motion. Jennifer and Matt voted aye – Marvin voted nay. Motion carried.

Jennifer made a motion to go in to Executive Session at 7:37 p.m. for personnel matters. Matt made a motion to come out of executive session and to adjourn the meeting at 7:50 p.m.

Pam Kolseth

Clerk

MINUTES FOR DECEMBER 11, 2018 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

DECEMBER 11, 2018

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, December 11, 2018 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the November 13th meeting with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 11-1-18 was $ 103,069. Deposits for November were General Fund $ 62,245, Fire Fund $ 14,912, SD Alcohol & Bev Fund $ 5,818, Front Foot Assessments $ 37,397, and Interest $ 90. November expenses were Payroll & P/R Liabilities $ 4,986, Road Materials ($10,168) Contracted Services $ 55,945, Dust Control $ 23,800, Professional Fees $ 297, Equipment & Vehicles $ 1,029, Repairs & Maintenance $ 678, $ Utilities & Phone $367, Insurance ($ 2,015) and Admin & Other $ 116 for total of $ 75,035. Receipts were greater than expenses by $ 45,427. This plus excluded interest ($43) and changes in A/P & P/R Liabilities ($35) for an ending balance of $ 148,418. This plus investments $ 1,103,530 and Savings held for Developments $ 348,248 for a total of $ 1,600,196. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.

Old Business: Kevin attended the SD Town & Townships Annual Convention in Chamberlain. He reported on some of the important issues: 1) An annual inspection of all culverts should be made by the townships relative to the size, length and condition. Also a new statute with regards to assistance from counties for certain culverts was discussed. 2) Use of Class 3 barricades when required (such as Road Closed) this has to deal with reflectivity and is brought about by the feds previously assisting townships with more reflective signage. 3) Reviewed bond coverages required for township treasurer and clerks. 4) Record retention. 5) Levy for ambulance service. 6) Liability insurance needed for all contractors. Kevin said it was worth attending and sharing information with other township leaders.

Jennifer spoke of the major items of asphalt for Split Rock Heights, Pine Lake Hills and Mystic Meadows. Since we have the engineer’s estimates now – this information needs to be conveyed to the homeowners in these developments. A meeting night of Monday, January 7th at the Split Rock Fire Station was set to speak about the proposed plans of action. Split Rock Heights will be discussed from 6:00 – 7:00 p.m. Pine Lake Hills from 7:00 – 8:00 p.m. and Mystic Meadows from 8:00 – 9:00 p.m. A memo will be sent to the homeowners in these developments with details.

More will be discussed about the 264th street project at the next regular meeting on Tuesday, Jan 8th when the engineer Erik Willadsen will be able to attend. Marvin will contact the county about a needed replacement of the culvert on Oak Road prior to the Jan 8th meeting and get an estimate cost.

A short discussion was held on future equipment needs. A water truck was mentioned however, this will also depend on all of the other projects previously mentioned.

Pam presented a 2019 meeting schedule which will be posted on our website. Matt suggested we eliminate the March 12th regular meeting and the October 8th regular meeting since townships are required by law to have a meeting on the last Tuesday of each of those months.

Matt made a motion to pay bills with a second by Marvin. Motion carried. Jennifer made a motion to go in to executive session to discuss personnel issues at 8:40 p.m. with a second by Matt. Jennifer made a motion to come out of executive session at 9:05 p.m. Jennifer then made a motion to adjourn. The next regular meeting will be held on January 8, 2019 at 7:30 p.m.

Pam Kolseth

Clerk