DRAFT MINUTES FOR JULY 13, 2021 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

JULY 13, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, July 13, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold and Matt Staab. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. Supervisor Rich Steffen was absent.

Supervisor Matt called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to approve the agenda with a second by Matt. Motion carried. Marvin made a motion to approve the minutes of the June 8th meeting. Matt seconded the motion. Motion carried.

Treasurer’s Report: June 2021 The general fund and debit card balance as of 6-1-21 was $ 427,753. Deposits for June were General Fund $ 19,559, Fire Fund $ 4,193, S D alcohol Bev Fund $ 33, Front Foot Assessments $ 10,842, Permits $75 and Interest $ 2,222. June expenses were Payroll & Payroll Liabilities $8,279, Road Materials ($725), Contracted Services $ 44,200, Professional Fees $ 2,595, Equipment & Vehicles $ 1,884, Repairs & Maintenance $ 93, Utilities & Phones $ 324, Admin & Other $ 493 for a total of $ 57,143. Expenses were greater than income by $ 20,219. This plus changes in A/P and P/R Liabilities $ 1,571 and Interest ($2,219) for an ending balance of $ 406,886. This plus investments $1,002,600 and Savings held for Developments $ 69,801 for an ending balance of $1,479,287. Marvin made a motion to approve the Treasurer’s Report with a second by Matt. Motion carried. 

Public Hearing: Lisa spoke of the request to vacate the Service Road adjacent to Willow Ridge & Riggs Tracts. After some discussion Marvin made a motion to approve the resolution and order for this vacation. Matt seconded the motion. Motion carried. Lisa stated the resolution and order will be published in the Argus and Brandon Journal for two weeks and shall then be sent to the city of Sioux Falls for approval. 

Old Business: Marvin reported Asco had started the project at Pine Lake Hills last Friday and then encountered rain on Saturday. They found there is no base – it needs gravel and fabric. He said they will continue the project in 3 Phases. Pine Lake Hills residents would like some communication between Asco and the residents going forward. Lisa Marso reported she has received some lump sum payments and a few loan documents back from Pine Lake Hills residents. The deadline is August 1st and she still had around 60 resdents who have not yet made the payments. As to Split Rock Heightsk there are a few residents who are late on their 2ndpayments, the Township has the option to call the loan fully due and foreclose but prefers to instead work with the resident to get the payments. A second reminder will be sent out. The Hidden Valley loan project is almost done.

Marvin shared 15 miles of dust control is completed with about 7 l/2 remaining. The train with the chemical arrived a week early. They have a good crew working on the project. R J Wright mentioned they should not hit the last quarter of a mile on 482 road with dust control.

Virgil commented on the video recording of meetings for the township. He has been experimenting with different microphones, cameras and an internal mike. Total expense has been $ 40 for a camera. They will be made available on Facebook Live and the township’s website.

New Business: None

Elected Officials update: Marv explained they have added 100 loads of gravel. They had to replace the culvert on North Powderhouse Road. Iverson Crossing is in need of crack seal – awaiting bids. Also crack seal is needed on Old Wagon Road in Hidden Valley and North Powderhouse Road. They are awaiting the bids on the speed limit monitors (digital). Road is still closed at Riverview and East 41stStreet – Lincoln County Water is going to add more gravel and then it will have dust control added.

Residents concerns:

Dick Funke said his son takes his kids to a Rowena daycare and has contacted the State about putting up signs for “Jake Brakes”. His son was told to visit with the township to put up signs for this. The supervisors will order signs. R J Wright said he has noticed Dan is working on the ditches for tree removal and weed control.

Marvin made a motion to pay bills with a second by Matt. Motion carried. Marvin made a motion to adjourn the meeting with a second by Matt. The meeting was adjourned at 8:05 p.m. The next regular meeting will be on Tuesday, August 10th at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR MAY 11, 2021 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

MAY 11, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, May 11, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Supervisor Matt called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to approve the agenda with a second by Rich. Motion carried. Marvin made a motion to approve the minutes of the April 13th meeting. Rich seconded the motion. Motion carried.

Treasurer’s Report: April 2021 The general fund and debit card balance as of 4-1-21 was $ 152,695. Deposits for April were General Fund $ 58,456, Fire Fund $ 3,356, Front Foot Assessments $ 6,189, Permits & Proceeds $ 18,100 and Interest $ 1. April expenses were Payroll & Payroll Liabilities $ 3,164, Professional Fees $ 2,763, Equipment & Vehicles $ 714, Utilities & Phones $ 208, and Admin & Other $351 for a total of $ 7,199. Income was greater than expenses by $ 79,084. This plus changes in A/P and P/R Liabilities $ 649 for an ending balance of $ 232,427. This plus investments $ 1,000,407 and Savings held for Developments $ 69,775 for an ending balance of $1,302,609. Marvin made a motion to approve the Treasurer’s Report with a second by Rich. Motion carried. 

Old Business: Pine Lake Hills residents have turned in 83 signed petitions and 2 verbally “signed” petitions agreeing to pay $5000 each for their repaving project (with about 32 preferring the loan). A few more will be coming in as well. A few residents are expressing opposition and PLH Homeowners Association is considering assessing those properties if payment is not otherwise made. The lowest bid came from Asco for $ 657,629.10. Rich made a motion to accept the bid of ASCO as the lowest responsible bidder for paving of the Pine Lake Hills Development, which is dependent upon (1) payments by at least the 85 Pine Lake Hills residents by August 1, 2021 to pay to the township $ 5,000 each through a lump sum payment or secured loan agreement from the Township of 4 equal payments commencing August 2, 2021 at 3% per annum; (2) the PLH front footage balance through 2021 being applied: and (3) the PHL future front footage assessment funds being applied for the remaining balance. Marvin seconded the motion. Motion carried. Asco hopes to start on the project as soon as school is out. The Engineer will be in touch with Cory Hooker for notices. Attorney Marso will begin to work on the loan agreements.

264th Street –Discussion was had as to the costs associated with reopening 264th Street. Matt suggested Rich get ahold of Erik Willadsen for the engineering estimate and later update he had prepared several years ago. Marvin made a motion to have the Township explore what federal/state mitigation funds may be available to pay for the road repairs. Rich seconded the motion. Marvin and Rich voted Aye – Matt voted Nay. Motion carried. Treasurer Callies will make contact with the federal/state agency and report back. If an update on Willadsen’s prior report(s) needs to be done to obtain information on possible funding, that issue will be brought up at another meeting prior to expenditure of funds. A resident suggested the adjacent land-owners also pay for repairs much as the developments have done for paving/repaving their roads for asphalt; discussion was had how 264th is a section line road so differs from the development projects.

Pam stated before tonight’s Township meeting there was a second hearing on the proposed rezoning of the land parcel on the southeast corner of 41st Street and Six Mile Road. Virgil Stensland had attended this meeting and said the rezoning effort passed on a 5 -2 vote despite residents in the Pine Hill addition meeting with the builder, city planning and street engineer where they expressed concerns about the rezoning measure.

Marvin made a motion to approve a resolution to identify rates for the use of Township equipment and labor. Rich seconded and motion was approved. Marvin made a motion to approve a resolution to specify culvert material to be made of steel. Motion was seconded by Rich and carried.

New Business: Bids were received and opened for dust control; 2 identical bids were received. Rich made a motion to accept the bid from BumbleBee Gibson Inc. for dust control for 2021, finding it a responsible bidder. Marvin seconded the motion. Motion carried. No bids were received for gravel. (Post meeting note: Dust control bid will be redone per SDCL 5-18A-5(9). 

Pam reported the township will be receiving landfill coupons in the next few days and they will be sent to all of SRT residents. There will be no charge to the township. They may be used until the end of September 2021. 

Elected Official updates: Rich reported they have been sending out the maintainers on Mondays trying to get the roads back in shape. Marvin reported the Kubota tractor and used tires were sold on the Purple Wave auction for $ 18,100 total. He said they are working on a list of culvert replacements and a list for gravel. 

Public Comments: Virgil inquired about pulling gravel from the ditches. Rich said they would look into doing so when employee Dan is out of school for the summer. 

Marvin made a motion to pay bills with a second by Rich. Motion carried. Marvin made a motion to go in to Executive Session for potential litigation at 8:25 p.m. Rich seconded the motion. Marvin made a motion to come out of executive session at 8:35 p.m. with a second by Rich. Rich made a motion to adjourn the meeting with a second by Marvin. The meeting was adjourned at 8:36 p.m. 

The next regular meeting will be held on Tuesday, June 8, 2021 at 7:30 p.m.

Pam Kolseth, Clerk

MINUTES FOR MARCH 30, 2021 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

MARCH 30, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, March 30, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Matt Staab, Marvin Manifold and Rich Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. 

Matt called the meeting to order at 7:30 p.m. Marv made a motion to approve the agenda with a second by Rich. Motion carried. Marv made a motion to approve the minutes of the March 9, 2021 meeting with a second by Rich. Motion carried.

Treasurer’s Report: NONE

Old Business:  Kevin reported on his attendance at the S D Towns & Townships meeting in Huron, SD. He felt it was comprised of good discussions for both the clerk and treasurer positions. He mentioned HB 1059 has to do with some culvert requirements in the state. He also spoke of a vendor who had a display for cold patches for asphalt. They sold 5 gallons for $ 45.00. He met the S D Emergency Mgr and said he would like to speak with him about 264thStreet. 

Kevin just received security cameras for the Township Shop. He purchased 3 cameras and a base for around $ 500. He and Rich will be installing them shortly.

New Business: Pam will submit bids to the Argus and Brandon Journal for gravel and dust control with a bid letting for May 11th. 

Matt shared a letter he is sending to the county commission for 483rd Avenue. This is in response to comments made at the last township meeting with regards to safety.

Virgil has updated the culvert policy on the website. Patrons can download the form and send to an email which Virgil will then send to Marvin (copy to Kevin) to complete the application process and collect payment. Kevin also brought up that when the township is selling culverts to other townships or residents he is charging our cost. A resolution will be drawn up with regard to culverts and they need to be steel.

Matt has done an inventory of trees in the right of way needing removal. He has a list and will get some estimates from a couple of sources. He had between 15 – 20 on his list. 

Matt expressed concern about township staffing for getting this springs grading and work done. It was mentioned that Dan planned to work the same as last year- 20-30 hours per week. We may have to look at hiring additional staff if necessary.

The overweight and culvert forms have been revised and are also available to download from the township website. Kevin also inquired about sales and rental of township equipment to other townships – and at what rates should be used for our equipment and staff running it.

Elected officials update: Marvin mentioned on the Purple Wave Auction our township sold a tractor for $ 18,150 and 6 – grader tires for $ 1,760. Pam read a note from the Highway Department about Highway 146 of which work is to be completed by June 30, 2021. Kevin said our Work Comp audit has been completed and the township received a credit of $ 4,900. 

Public comment: Virgil mentioned the southeast corner of 4lst Street and Six Mile road will have a rezoning meeting on April 7th. The township maintains 41st Street so it is of interest. Virgil also mentioned there is no longer a crown on 41st Street. 

Marvin made a motion to pay bills with a second by Rich. Motion carried. Matt made a motion to adjourn with a second by Marvin. The meeting was adjourned at 8:20 p.m. The next regular meeting will be on April 13th at 7:30 p.m.

Pam Kolseth, Clerk

DRAFT MINUTES OF 2021 ANNUAL MEETING
Split Rock Township

March 2, 2021

The annual meeting of the electors of Split Rock Township, Minnehaha County, South Dakota, was held on Tuesday March 2, 2021 at 7:00 p.m. at the Split Rock Township Fire Department located at 7201 East Arrowhead Parkway, Sioux Falls, SD. The meeting was held in accordance with the notice published in the Sioux Falls Argus Leader and the Brandon Journal.

Present at the meeting were the township supervisors, Marvin Manifold, Matt Staab and Rich Steffen. Also present were Lisa Marso, Legal counsel, Kevin Callies, Township treasurer and Pam Kolseth, Township clerk together with 10 electors in the township. Other Split Rock residents joined via zoom. 

The meeting was called to order by Clerk Pam Kolseth. Following the Pledge of Allegiance, a motion was made by Matt Staab and seconded by Todd Egge to select Monte Albertson as the moderator. Motion carried. Matt Staab made a motion to accept the agenda as presented with a second by Todd Egge. Motion carried.

Treasurer Kevin Callies reviewed the Annual Statement of Treasurer’s 2020 Accounts which included the General Fund with a beginning balance of $ 1,853,996.15 with receipts of $ 770,359.81 and disbursements of ($1,414,964.51) with a total cash balance at the end of the year of $ 1,209,391.45. Kevin presented the Historical Financial Summary and 2022 Township Budget report. After some discussion and questions answered by Kevin, Todd Egge made a motion to accept the Treasurer’s Reports with a second by Gregg Johnson. Motion carried.

Chairman Marvin Manifold submitted a written report of supervisor’s activities during the year. Highlights included 1) Split Rock Heights asphalt replacement. 2) Mystic Meadows asphalt replacement. 3) Repair culvert on North Oak Road. 4) South River Bluff Road with regrading – a turnabout and replace culverts. 5) Dust control, gravel as needed and regular road maintenance. Marvin thanked everyone for helping to complete all of these projects.

Joe Egge, Split Rock Fire Department Chief also submitted a written report. They currently have 35 members. They will start the State Fire Fighter 1 & 2 courses this spring. They are working to replace the 21 year old Tender truck. They purchased new style firefighting helmets for each member. Split Rock Fire personnel responded to a total of 118 Calls for Service through 911. 19 Fires – 66 Rescues and 33 Miscellaneous. He also announced to call 367-7000 for controlled burns.

Lisa Marso, legal counsel submitted a recap of the 2020 Legal work which included paving projects in Split Rock Heights and Mystic Meadows (loan documents, contracts, communications and pay offs of loans). Worked with supervisors and legislators to propose statutory changes impacting townships. 1) if no contest election, no ballot voting is required- this legislation passed. Rejected proposals included an increase in front foot assessment up to $ 4.00 and to change special assessment process. Provided legal guidance on vehicle weight limits, fines, voting and bidding issues. Reminders of township laws included a. Do not push snow into township roads, b. Do not discharge fireworks on township roads and c. clean up firework debris landing on roads.

The minutes of the 2020 annual meeting were made available to patrons. R J Wright made a motion to approve the minutes with a second by Paul Hess. Motion carried.

Matt Staab made a motion to lower the mill levy rate on property to .75 for 2022 down from .80 for 2021. Dick Funke seconded the motion. There was discussion in regards to some property values in Split Rock Township increasing and how that might affect future county tax payments. The 2022 levy will be base +CPI + growth to the maximum allowed by law with the mill levy not to exceed .75 mills including the $ 65,000 for fire protection. Motion carried.

Paul Hess made a motion to not assess any additional levies for: Additional fire protection, Snow removal reserve fund and Secondary road capital improvements. This was seconded by R J Wright. Motion carried.

A motion was made by R J Wright to make expenditures for an amount greater than taxes levied up to a cap of $ 1,750,000. This motion was seconded by Matt Staab. After discussion on what future needs might be – including the Pine Lake Hills development repaving project - the motion carried.

Gregg Johnson made a motion for the purchase of equipment costing more than $ 15,000 with a second by Paul Hess. Motion passed.

R J Wright made a motion to authorize the Supervisors to approve an expenditure for ambulance services up to $ 4,000 for 2021. This was seconded by Dick Funke. Motion carried. 

Dick Funke made a motion for the cost of clean-up of weeds, grass or brush in the right-of-way and for the cost of tree removal in the right-of-way of township roads shall be paid for by the township. R J Wright seconded and motion passed.

Paul Hess made a motion to keep the rate of compensation the same as last year: Treasurer $ 750/mo. + $75/other meetings. Clerk $ 550/mo. + $ 75/other meetings and Supervisors at $ 100/meeting/road trip. Emergency work (not road trips) $ 25/hour. This was seconded by Gregg Johnson. Motion carried. 

Allan Hall made a motion for the ratification and approval of all action of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2020. Todd Egge seconded and motion passed.

Joe Egge made a motion to elect the unopposed Supervisor- Marvin Manifold, Treasurer – Kevin Callies and Clerk- Pam Kolseth with a second by R J Wright. Motion carried.

Marvin made a motion to approve the assessment recommendations for the developments as follows: $ 0.00 for Country Gables/Ode’s, Hayes, Indian Hills, Kim Circle and Skyview Circle; $ 0.40 for Iverson Tract/Red Rock, Pleasant View and Split Rock Heights (Gravel); $0.80 for Pine Hills, Rowena and O’Hanlon (Gravel); $ 2.00 for Asphalt Developments – Hidden Valley, Iverson Crossing, Mystic Meadows, O’Hanlon (Asphalt), Pine Lake Hills , Rollinger and Split Rock Heights (Asphalt) Matt seconded and the motion carried.

Matt made a motion to set caps for maximum yearly salary/compensation : Clerk $ 8,000, Treasurer $12,000 and Supervisors $ 10,000. Marvin seconded and motion passed.

A motion was made by Matt to approve the 2022 Split Rock Fire Department Budget request for $ 65,000. This was seconded by Rich. Motion carried.

Matt motioned for the approval of Township road systems and designation of maintenance levels for roads within the system. (All secondary roads are full maintenance accepted roads except the following which are minimum maintenance roads. Ledge Rock and East Dan Ridge and No Maintenance: 264thStreet from 48252 264th St. to 48283 264th St and N Horseshoe Pass. Marvin seconded and the motion carried.

A motion to approve legal newspapers of the Argus Leader and the Brandon Journal was made by Matt Staab with a second by Marvin. Motion carried.

Matt Staab made a motion for the approval of these depository banks. First Nat’l Bank, U S Bank, Liberty Nat’l Bank, Plains Commerce Bank and Edward Jones. Rich seconded and motion carried.

A motion was made by Matt for the redeposit of Certificates of Deposit. Rich seconded this motion. Motion carried.

Matt moved October 1, 2021 as the date for right-of-way clearance with a second by Rich. Motion passed.

Matt made a motion to approve membership in the Minnehaha County Ass’n. of Towns & Townships as well as for the State Association. Seconded by Marvin. Marvin & Rich voted Yay - Matt voted Nay. Motion carried.

Matt made a motion for the ratification and approval of all actions of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2020. Motion was seconded by Rich. Motion carried.

There were no bills to pay.

Public Comment: Dick Funke explained the bridge east of R. J. Wrights on 267th has big holes on it and is in need of some gravel. Allan Hall inquired about parking on Maple Street – it being a safety issue.

Matt made a motion to adjourn with a second by Marvin. The meeting was adjourned at 8:20 p.m. 

Pam Kolseth, Clerk

 MINUTES FOR FEBRUARY 9, 2021 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

FEBRUARY 9, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, February 9, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich. Motion carried. Matt made a motion to approve the minutes of the January 12, 2021 meeting with an amended change on the December Treasurer’s Report to reflect a change for Utilities & Phones from $ 1,145 to $ 1,000. Motion was seconded by Rich. Motion carried.

Treasurer’s Report: January 2021 The general fund and debit card balance as of 1-1-21 was $ 139,235. Deposits for January were General Fund $ 36,526. Fire Fund $ 802, Front Foot Assessments $ 3,301 and Interest $ 2. January expenses were Payroll & Payroll Liabilities $ 3,294, Road Materials $ 12, Professional Fees $ 528, Equipment & Vehicles $ 782, Repairs & Maintenance $ 44, Utilities & Phones $149 and Admin & Other $ 67 for a total of $ 4,876. Receipts were greater than expenditures by $ 35,755. This plus changes in A/P and P/R Liabilities $ 705 for an ending balance of $ 176,694. This plus investments $ 1,000,407 and Savings held for Developments $ 69,749 for and ending balance of $1,245,851. Matt made a motion to approve the Treasurer’s Report with a second by Rich. Motion carried. 

Old Business:  Cory Hooker, President of the Pine Lake Hills Homeowner’s Association stated engineer Eric Willadsen had attended their home owner’s meeting last evening. They spoke about narrowing the road in to the Mystic Development. Eric answered questions for the homeowners and said he would like to request bids in the middle of March so the project would be ready to accept bids by the April Township meeting. 

The Supervisors reviewed the documents which will be published on the web site prior to the Annual Meeting on March 2nd. A Zoom option will be available to the public because of Covid-19, however, residents may listen (not vote or provide input). Comments on Front Foot Assessments should be sent in advance of the meeting to the Supervisors at: info@splitrocktownship.com.

New Business: Daren Horner from the Split Rock Township Fire Department presented the fire department’s 2022 budget request for $ 65,000. He reviewed various needs for future equipment along with the funding needed. They were not able to hold their Annual Pancake Breakfast this year due to Covid-19 which is their biggest fund raiser but instead were able to apply for some grants.

Matt made a motion to approve a resolution which outlines no elected official shall enter into a contract with or otherwise be paid by the township for payment except as it relates to meeting attendance, road trips/inspections and salaries authorized at the annual meetings. Rich seconded the motion and motion carried.

Marvin outlined several projects for the township to pursue in 2021 along with a discussion of some needed equipment. These will be presented at the annual meeting on March 2nd.

Elected Officials updates: Marvin mentioned they have been moving snow. A window in the grader was broken and needed replacement. They turned up the heat in the township office because of a frozen pipe. Rich added perhaps the Supervisors could let Virgil know to put on the website at what point they plan on moving snow in certain areas. 

Public Comments: Ken Blumenaur from 2700 S River Bluff Road inquired whether any thoughts have occurred about another outlet – either to 38th Street or to the south on 41st Street. He cited the new Brandon Valley school opening on East 41stStreet with increased traffic. 

Patty Peterson asked where the Front Foot Assessments would go if the city annexed properties currently in a township development. Lisa stated the funds would stay with the township. This prompted a further discussion on future annexations and the time tables involved.

Linda Gallo complemented the Supervisors on the good job of getting the snow removed. 

Matt made a motion to pay bills with a second by Rich. Motion carried. Matt made a motion to adjourn. The meeting was adjourned at 8:50 p.m. The next meeting (required by State Law) will be held on Tuesday, February 23, 2021 at 7:30 p.m.

Pam Kolseth, Clerk

   MINUTES FOR DECEMBER 8, 2020 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

DECEMBER 8, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, December 8, 2020 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich. Motion carried. Matt made a motion to approve the minutes of the October 27th meeting with a second by Rich. Motion carried.

Treasurer’s Report – October 2020 

The general fund and debit card balance as of 10-1-20 was $ 316,384. Deposits for October were General Fund $ 50,818, Fire Fund $ 1,758, Front Foot Assessments $ 3,762 and Interest $ 2. October expenses were Payroll & Payroll Liabilities $ 808, Road Materials $ 303,605, Contracted Services $ 3,178, Professional Fees $ 6,042, Equipment & Vehicles $ 2,189, Repairs & Maintenance $ 347, Utilities & Phones $ 227 and Admin & Other $ 72 for a total of $ 316,469. Expenses were greater than receipts by $ 260,129. This plus changes in A/P and PR Liabilities $ 147 for an ending balance of $ 56,402. This plus investments of $ 408,641 and Savings for Developments $ 576,494 for an ending balance of $ 1,041,537. Matt made a motion to approve the October Treasurer’s report with a second by Rich. Motion carried.

Treasurer’s Report – November 2020

The general fund and debit card balance as of 11-1-20 was $ 56,402. Deposits for November were General Fund $ 90,272, Fire Fund $ 20,982, Front Foot Assessments $ 48,347 and Interest Income $ 2,599. November expenses were Payroll & Payroll Liabilities $ 2,313, Road Materials ($12,852), Professional Fees $ 1,841, Equipment & Vehicles $ 3,095, Utilities & Phones $ 212 and Admin & Other $50 for a total of ($ 5,342). Receipts were greater than expenses by $ 167,542. This plus interest of ($2,598) and changes in A/P and P/R Liabilities ($111) for an ending balance of $ 221,235. This plus Investments $ 411,239 and Savings for Developments $ 576,494 for an ending balance of $ 1,208,968. Matt made a motion to approve the November Treasurer’s report with a second by Rich. Motion carried. Old Business: None

New Business: The annual SDT & T meeting has been postponed until March 19 & 20, 2021.

In reviewing the Rollinger Development, Kevin brought up the question of whether residents located on River Bluff Road should be charged with front foot assessments. Marv made a motion to delete the resident at 2700 S River Bluff Road from front foot assessments with a second by Matt. After some discussion, it was decided as to the River Bluff Road residents to consider assessment at the March 2021 annual meeting.  Motion carried.

Pam provided a 2021 meeting calendar and asked for input of the supervisors for the meeting months of February, March and October in which a meeting is required on the last Tuesday of those months. This meeting calendar for 2021 will be posted on the website.

Matt had some inquiries about overweight permits in the asphalt developments. Lisa will prepare a reminder message of the requirements which will be posted on the website. Overweight permits can be found on the website.

Elected Officials update: Marvin reported a used snow plow had been purchased for the new tractor. He and Kevin met to update the dust control applications expense to the gravel developments. The contractors have finished up with their work on River Bluff and new signs have been added. Grading continues throughout the township. 

Public comments: Patty Peterson inquired about the changes made on River Bluff. Corey from Pine Lake Hills development asked if there was any new information about paving their development next spring. Lisa will check with the engineer Erik Willadsen to see if he has updated a previous engineer’s estimate of costs. Most residents have made a verbal commitment at this time. Linda Gallo wanted to extend appreciation for those who plowed snow in Split Rock Heights.

Matt made a motion to pay bills with a second by Rich. Motion carried. Matt made a motion to adjourn with a second by Rich. The meeting was adjourned at 8:07 p.m. The next regular meeting will be held on January 12, 2021 at 7:30 p.m.

Pam Kolseth, Clerk 

 MINUTES FOR OCTOBER 13, 2020 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

OCTOBER 13, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, October 13, 2020 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich. Motion carried. Matt made a motion to approve the minutes of the September 8th meeting with a second by Rich. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 9-1-20 was $ 305,233. Deposits for September were General Fund $ 1,215, Fire Fund $ 286, Front Foot Assessments $ 605 and Interest income $ 6,292. September expenses were Payroll & Payroll Liabilities $ 7,548, Road Materials $ 239,663, Contracted services $ 70,411, Professional Fees $ 225, Equipment & Vehicles $ 221, Utilities & Phone $ 221, SR Fire Department $ 32,500 for a total of $ 340,810. Expenses were greater than receipts by $ 342,412. This plus Interest of ($6,289), a CD transfer $ 360,000 and changes in A/P and P/R Liabilities ($149) for an ending balance of $ 316,384. This plus investments of $ 408,641 and Savings held for Developments $ 576,494 for an ending balance of $ 1,302,519. Kevin mentioned the final bill for Split Rock Heights was included in Road Materials. Matt made a motion to approve the treasurer’s report with a second by Rich. Motion carried.

Public Hearing for Vacation of East Stoakes Circle: There were no public comments. Matt made a motion to approve the Resolution for the vacation of East Stoakes Circle with a second by Rich. Motion carried.

Old Business: The Split Rock Heights asphalt project has been completed and according to engineer Eric Willadsen he has had only positive comments. Linda Gallo did ask about the cracks on the North Powderhouse Road which were not part of the asphalt replacement. Engineer Eric they should definitely be looked at and addressed next spring. 

Mystic Meadows asphalt project has been completed. Engineer Eric said the project came in less than the original bid. Final bill from Asco was $ 317,191.44. One question of some Mystic Meadow homeowners was whether they had checked for underground springs in the areas the road had been broken up. Eric assured they had done so. A question arose of the manhole on the edge between Mystic Meadows and Pine Lake Hills which was not discovered until the road work in Mystic Meadows had begun. Rich Steffen and Engineer Eric will work to have the manhole covered and asphalt over it before winter as a precaution for snow removal. 

Elected Officials updates: Marvin mentioned they have been out grading. Work is also being done on the property at the south end of River Bluff Road and should be completed by next week.

Public Comment: David Baillee introduced himself as President of the Pine Lake Hills homeowner’s association. He shared that at their recent annual meeting the subject of asphalt replacement came up and they have surveyed the approx. 89 homeowners in the development and a large majority (around 84) are in favor of asphalt replacement. He asked about the procedures to which Matt said he would contact our Legal counsel – Lisa Marso to get started on the process. Eric Willadsen, engineer said the last estimate had been done sometime in 2018 and he may have to update it. This project would not be started (after all the requirements are handled) until next spring. 

Matt made a motion to pay bills with a second by Rich. Motion carried. Matt made a motion to adjourn with a second by Rich. The meeting was adjourned at 8:05 p.m. The next regular meeting will be held on Tuesday, October 27th at 7:30 p.m. which is required by the State of SD. 

Pam Kolseth, Cl

 MINUTES FOR AUGUST 18, 2020 SPECIAL SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

AUGUST 18, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, August 18, 2020 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance was Pam Kolseth, Clerk.

Marvin called the special meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich. Motion carried. 

Old Business: Matt made a motion to approve the signing of the Asco contract for the Mystic Meadows paving project. Rich seconded the motion. Motion carried. The project will commence no sooner than August 19, 2020 and be completed by October 15th (weather permitting).

Elected Officials input: Marvin said he received a courtesy call from Alliance that they would be doing some work within the township.

Matt made a motion to adjourn the meeting with a second by Rich. The meeting adjourned at 7:35 p.m. The next regular meeting is on September 8, 2020 at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR JULY 14, 2020 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

JULY 14, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, July 14, 2020 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance was Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Richard. Motion carried. Matt made a motion to approve the minutes of the June 9th and June 23rd meetings with a second by Richard. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 6-1-20 was $ 305,202. Deposits for June were General Fund $ 32,691, Fire Fund $ 7,429, Front Foot Assessments $ 11,911, Permits & Proceeds $ 110 and Interest Income $ 1,909. June expenses were Payroll & Payroll Liabilities $ 9,975, Road MaterialsMinutes ($9,473), Contracted Services $ 14,909, Dust Control $ 29,532, Professional Fees $4,421, Equipment & Vehicles $ 588, Repairs and Maintenance $ 169, Utilities & Phones $ 225, and Admin & Other $ 88 for a total of $ 50,434. Receipts were greater than expenses by $ 3,616. This plus changes in A/P and P/R Liabilities ($374) and Interest ($1,906) for an ending balance of $ 306,538. This plus investments of $ 1,135,916 and Savings held for Developments $ 576,131 for an ending balance of $ 2,108,585. Matt made a motion to approve the Treasurer’s Report with a second by Richard. Motion carried. 

Old Business:  Split Rock Heights paving project: As of today the first phase has been completed and they have begun phase two. Marvin signed an agreement to move a light pole for $ 514. Lisa reported on the following responses: 88 have paid the lump sum of $ 4,000, 17 have sent in signed agreements for the loan of $ 4,000, 5 have responded but have not yet signed an agreement, 14 never responded and 15 did not support. Those monies received ($ 358,100) will be reported on at the next monthly meeting. Lisa has had several inquiries about the open documents law. She explained what the law entails and the supervisors gave her permission to share whom has paid for the project.  

Mystic Meadows paving project: Lisa reported that the engineer Eric Willadsen is concluding the design work for this project. Matt made a motion for Eric to put out bids to the public on July 22 and July 29 with bids available at the next meeting on August 11th. Rich seconded the motion. Motion carried.

Culverts on Oak Road: Marv said they were scheduled to start on this project around July 15th and it should be completed by the end of the month. Rich is going to check with the county to see if they would give any monetary assistance for this project.

Elected officials update: Marv said they have replaced a culvert on the west side of the township shop which will help with the drainage on the south side. Also they have put a pile of gravel on the side of the shop for convenience. The new John Deere tractor has been picked up. Our employee Dan received some training on its operation. Also they have taken the road grader to Butler Machinery for some repairs. Kevin has received notice of the federal FEMA check for Maple which is first sent to the state and will be forwarded to the township. It is about $ 50,000 and should be here during August.

Lisa cited information on a draft ordinance for overweight vehicles. The law allows it to be a misdemeanor with a fine of $ 500. Reported abuse would be to call authorities (911). They would then have the State send out a portable scale. The fine money doesn’t all come to the township but on a pro-rata basis. Lisa had checked with the engineer Eric Willadsen who recommended the limits be set at 6 tons per axle. The Supervisors asked Lisa to prepare this for a reading at the next regular meeting on August 11th. Matt brought up a suggestion about offering an overweight blanket permit for garbage haulers. There was some discussion but no changes at this time.

Marv had an inquiry about gravel near the railroad tracks on McHardy Road. He said the township will continue to maintain this road. Rich updated the audience on the 26th street project. This is being done by the City of Sioux Falls in conjunction with the County. They milled it on Monday. Today they have laid the overlay on the west bound lane and will finish the east bound lane tomorrow. He has heard some conversation about the City wanting to partner with the State for Arrowhead Parkway (Hwy 42) to include an overlay. Plans for widening Highway 42 are not being considered for another 5 years and the road is in really bad condition (potholes).

Public input: R J Wright mentioned there is a large TV in the ditch on the west side of Ledge Rock. Marv will have Dan get out to pick it up tomorrow. Residents are reminded if they see such items thrown in the ditch to call the township shop or a supervisor.

Matt made a motion to pay bills with a second by Rich. Motion carried. Matt made a motion to adjourn with a second by Rich. The meeting was adjourned at 8:10 p.m. The next regular meeting will be held on Tuesday, August 11th at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES OF 2020 ANNUAL MEETING
Split Rock Township

March 3, 2020

The annual meeting of the electors of Split Rock Township, Minnehaha County, South Dakota, was held on Tuesday March 3, 2020 at 7:00 p.m. at the Split Rock Township Fire Department located at 7201 East Arrowhead Parkway, Sioux Falls, SD. The meeting was held in accordance with the notice published in the Sioux Falls Argus Leader and the Brandon Journal.

Present at the meeting were the township supervisors, Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present was Pat Knecht for Lisa Marso, Legal counsel, Kevin Callies, Township treasurer and Pam Kolseth, Township clerk together with 52 electors in the township. 

The meeting was called to order by Clerk Pam Kolseth. Following the Pledge of Allegiance, a motion was made by Pam Kolseth and seconded by Virgil Stensland to elect the following election judges: Pat Stensland, Dwayne Weichmann and Susan Johnson. Motion carried. A motion to select Monte Albertson as the moderator was made by Matt Staab and seconded by Linda Gallo. Motion carried. Don Winckler made a motion to accept the agenda as presented with a second by Phil Tooley. Motion carried.

Monte proclaimed the Opening of the Polls until 7:35 p.m. and commencement of election voting began. Ballots included one supervisor position: Jennifer Schmidtbauer or Rich Steffen. The treasurer Kevin Callies and clerk Pam Kolseth were unopposed.

Treasurer Kevin Callies reviewed the Annual Statement of Treasurer’s 2019 Accounts which included the General Fund with a beginning balance of $ 1,658,815.16 with receipts of $ 662,157.39 and disbursements of ($466,976.40) with a total cash balance at the end of the year of $ 1,853,996.l5. Don Winckler made a motion to accept the report with a second by Patty Peterson. Motion passed.

Kevin presented the Historical Financial Summary and 2021 Township Budget report. After some discussion and questions answered about the ambulance contract Don Winckler made a motion to accept the budget with a second by Mike Duffy. Motion carried. 

Chairperson Jennifer Schmidtbauer spoke about the supervisor’s activities during the year which included severe flooding issues on Maple and in Pine Lake Hills. Further eroding on 264th so the road remains closed. The supervisors worked with the engineer on estimates to re-asphalt Split Rock Heights, Pine Lake Hills and Mystic Meadows and have met with the patrons of those developments. A Community clean-up was held in May. Dust control and a better quality of gravel have helped the condition of the gravel roads. She thanked the township maintenance crew for the job they have done during this past year.

Joe Egge introduced himself as the new Split Rock Fire Department Chief. He reported they currently have 31 volunteer members and are always looking for new recruits. During the past year there were 110 calls and included some mutual aid with Brandon, Valley Springs & Harrisburg. There were 48 medical emergencies, 32 vehicle accidents and 3 water rescues. There were 2 structure fires, 2 grass fires and some electrical. He mentioned the Fire Department gets funding from Split Rock Township, some grants and the pancake feed. Needed items include new helmets at a cost of approx. $ 15,000 and a new tender truck which will be around $ 250,000. He offered the Fire Department to assist township residents with their burn piles in return of a donation (money or food). Another project is to replace the garage doors from the current 5 to 3 for safety measures. The pancake breakfast will be held on May 3rd from 8:00 a.m. until 1:00 p.m.

Pat Knecht gave the following report from our legal counsel – Lisa Marso. It includes working with the engineer on repaving Split Rock Heights, Pine Lake Hills and Mystic Meadows. Some legislative changes were introduced to the Legislature on elections, special benefits and front foot assessments. HB1144 was signed by the governor which affected elections. She has also looked into some bonding issues, updates to personnel contracts and FEMA reimbursements. A portion on Overlund Pass was vacated. Spook Road is currently closed. She worked on loan repayments for Hidden Valley and requests from the ambulance service.

The minutes of the 2019 annual meeting were made available to patrons. Don Winckler made a motion to approve the minutes with a second by Tim Nicolai. Motion carried.

Kevin Callies made a motion to lower the mill levy rate on property to .80 for 2021 down from .90 for 2020. R J Wright seconded the motion. There was discussion in regards to some property values in Split Rock Township increasing by 15% and how that might affect future county tax payments. The 2021 levy will be base +CPI + growth to the maximum allowed by law with the mill levy not to exceed .80 mills including the $ 65,000 for fire protection. Motion carried.

The township voters recommended the following front foot assessments on individual developments for the 2021 township levy:

County Gables/Ode’s $ 0.00, Hayes $ 0.00, Hidden Valley $ 0.00 Indian Hills $ 0.00, Iverson Crossing $2.00, Iverson Tract/Red Rock $ .80, Kim Circle $ 0.00, Mystic Meadows $ 2.00, O’Hanlon’s $ 1.00, Pine Hills $ .80, Pine Lake Hills $ 2.00, Pleasant View $0.40, Rollinger $ 2.00, Rowena $ .80, Skyview Circle $0.00, Split Rock Heights (Asphalt) $ 2.00, Split Rock Heights (Gravel) $ .40. A motion to approve these recommendations was made by Mark VanBurren with a second by Patty Peterson. Motion carried.

R J Wright made a motion to not assess any levies for: Additional fire protection, Snow removal reserve fund and Secondary road capital improvements. This was seconded by Patty Peterson. Motion carried.

A motion was made by Allan Hall to make expenditures for an amount greater than taxes levied up to a cap of $ 1,125,568. This motion was seconded by Tim Nicolai. Motion carried.

Tim Nicolai made a motion for the purchase of equipment costing more than $ 15,000 with a second by Patty Peterson. Motion passed.

A motion was made by Virgil Stensland to approve capital expenditures up to $ 750,000 for shop and land collectively and up to $ 1 million for development repaving projects subject to use of development funds. Motion was seconded by Mike Duffy. After more discussion the motion was amended by Linda Gallo and seconded by Alan Hall to increase the amount for development repaving projects to $ 1,853,996. Motion carried. 

Richard Funke made a motion for the cost of clean-up of weeds, grass or brush in the right-of-way shall be paid for by the township. Patty Peterson seconded and motion passed.

Sheila Agee made a motion for the cost of tree removal in the right-of-way of township roads be paid for by the township. This was seconded by R J Wright and motion passed.

Sheila Agee made a motion for the rate of compensation as follows: to increase the rate for the Treasurer from $ 600/month + $ 75/other meetings to $ 750/mo. + $ 75 /other meetings; Clerk at $ 400/mo + $ 75/other meetings. Supervisors at $100/meeting/road trip. Emergency work (not road trips) $ 25/hour. This was seconded by LuAnn Eidsness. Then a motion was made to amend the agenda (item p.) to determine the clerk’s rate of compensation by Virgil Stensland with a second by Sheila Agee. Motions carried. John Monahan made a motion to increase the Clerk’s pay from $ 400/month + $ 75/other meetings to $ 550/mo.+ $ 75/other meetings. Seconded by Mike Duffy. Motion carried.

Richard Funke made a motion to authorize the Supervisors to approve an expenditure for ambulance services up to $ 4,000 for 2021. This was seconded by Tim Nicolai. Motion carried.

John Monahan made a motion for the ratification and approval of all action of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2019. Patty Peterson seconded and motion passed.

No residents had any comments on the Township continuing to pay for dust control for all section line roads. Matt Staab brought up the community clean-up project and made a suggestion for residents to receive a coupon for the City landfill. By a show of hands a majority of the patrons agreed to this versus a Community Clean-up.

Jennifer made a motion to approve the assessment recommendations for the developments as was previously discussed with the exception of Hidden Valley to remain at $ 2.00. Matt seconded the motion. Jennifer and Matt voted “aye” – Marvin “nay.” Motion carried.

Matt made a motion to set caps for maximum yearly salary/compensation : Clerk $ 8,000, Treasurer $12,000 and Supervisors $ 10,000. Marvin seconded and motion passed.

A motion was made by Matt to approve the 2021 Split Rock Fire Department Budget request for $ 65,000. This was seconded by Marvin. Motion carried.

Matt motioned for the approval of Township road systems and designation of maintenance levels for roads within the system. (All secondary roads are full maintenance roads except the following which are minimum maintenance roads. Ledge Rock and East Dan Ridge and No Maintenance: 264th Street from 48252 264th St. to 48283 264th St. Marvin seconded and the motion carried.

A motion to approve legal newspapers of the Argus Leader and the Brandon Journal was made by Matt Staab with a second by Marvin. Motion carried.

Matt Staab made a motion for the approval of these depository banks. First Bank & Trust, First Nat’l Bank, U S Bank, Liberty Nat’l Bank, Plains Commerce Bank and Edward Jones. Marvin seconded and motion carried.

A motion was made by Matt for the redeposit of Certificates of Deposit. Marvin seconded this motion. Motion carried.

Matt moved October 1, 2020 as the date for right-of-way clearance with a second by Marvin. Motion passed.

Matt made a motion to approve membership in the Minnehaha County Ass’n. of Towns & Townships as well as for the State Association. Seconded by Marvin. Motion carried.

Matt made a motion for the ratification and approval of all actions of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2019. Motion was seconded by Marvin. Motion carried.

There were no bills to pay.

Monte Albertson announced the results of the tally of votes by the election judges. There were 353 votes cast: Jennifer Schmidtbauer received 156 and Rich Steffen received 197. Rich Steffen will serve as a Supervisor for a three year term. Kevin Callies, Treasurer and Pam Kolseth, Clerk are re-elected to their positions.

Allan Hall made a motion to adjourn with a second by Garry Peterson. The meeting was adjourned at 8:55 p.m. 

Pam Kolseth, Clerk