DRAFT MINUTES FOR NOVEMBER 9, 2021 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

NOVEMBER 9, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, November 9, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold, Matt Staab and Rich Steffen. Also in attendance were Kevin Callies, Treasurer and Pam Kolseth, Clerk. Lisa Marso, Legal counsel was absent.

Supervisor Matt called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to approve the agenda with a second by Rich. Motion carried. Marvin made a motion to approve the minutes of the October 26, 2021 meeting. Rich seconded the motion. Motion carried.

Treasurer’s Report: October 2021: The general fund and debit card balance as of 10-1-21 was $ 86,966. Deposits for October were General Fund $ 48,462, Fire Fund $ 1,696, SD Alcohol Bev Fund $6,248, Front Foot Assessments $2,998, and Interest $ 1. October expenses were Payroll & Payroll Liabilities $ 1,874, Road Materials $ 82,467, Contracted Services $ 10,478, Professional Fees $ 1,814, Equipment & Vehicles $ 4,350, Utilities & Phones $ 208, Admin & Other $ 75 for a total of $ 101,265. Expenses were greater than income by $ 41,861. This plus changes in A/P and P/R Liabilities $ 421 for an ending balance of $ 45,526. This plus investments $1,002,674 and Savings held for Developments $ 69,827 for an ending balance of $1,118,027. Rich made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.

Old Business: Comments on the Pine Lake Hills asphalt replacement included: Rich received a copy of the bill for $ 800 from John Anderson from Split Rock Landscaping. A motion was made by Marvin and seconded by Rich to approve the change order and overage costs of $ 113,744.27 for the Pine Lake Hills asphalt replacement. After more discussion, Rich amended the motion to pay ASCO contingent on a signed agreement from ASCO to fix the section of Pine Lake Drive to Split Rock Township’s requirement. Marvin seconded this motion. Motion carried. Treasurer Kevin and Pine Lake Hills resident Cory Hooker discussed some of the payments still outstanding. One suggestion for Old Cabin Trail would be to put a curve on it and asphalt it. 

New Business: The supervisors were reminded there will be a Minnehaha Towns and Township meeting held on Monday, November 15that 6:30 p.m. at the Minnehaha County Courthouse.

Elected Officials update: Kevin will be attending the State Towns & Townships Annual meeting in Huron. He will speak about Front Foot Assessments. Rich mentioned there is a washout on Maple, west of the river which Minnehaha County Rural Water will be working on. Marvin shared they have been out grading. 

Public Comments: Wendy from Kim Circle wondered if there was someone to get in touch with about culverts which need attention. The Supervisors suggested she contact one of them to find the appropriate remedy. R J Wright said he was going to expand the approach 1 ½ miles north on 266th and 483rd. 

Marvin made a motion to pay bills with a second by Rich. Motion carried. Marvin made a motion to adjourn the meeting. It was seconded by Rich. The meeting was adjourned at 8:00 p.m. The next meeting will be held on Tuesday, December 14, 2021 at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR SEPTEMBER 14, 2021 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

SEPTEMBER 14, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, September 14, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold, Matt Staab and Rich Steffen. Also in attendance were Lisa Marso, Legal counsel and Pam Kolseth, Clerk. Treasurer Kevin Callies was absent.

Supervisor Matt called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to approve the agenda with a second by Rich. Motion carried. Marvin made a motion to approve the minutes of the August 10, 2021 meeting. Rich seconded the motion. Motion carried.

Treasurer’s Report: August 2021 The general fund and debit card balance as of 8-1-21 was $637,028. Deposits for August were General Fund $ 11,997, Fire Fund $ 289, Front Foot Assessments $ 216, Permits $ 75 and Interest $ 4. August expenses were Payroll & Payroll Liabilities $ 6,9999, Road Materials $ 230,607, Road Stabilization $ 41,672, Professional Fees $ 4,764, Equipment & Vehicles  $ 1,584, Repairs & Maintenance $ 287, Utilities & Phones $ 231, SR Fire Dept $ 32,500 and Admin & Other $ 88 for a total of $ 318,731. Expenses were greater than income by $ 306,150. This plus changes in A/P and P/R Liabilities $ 46 for an ending balance of $ 330,924. This plus investments $1,002,600 and Savings held for Developments $ 69,801 for an ending balance of $1,403,325. In Kevin’s absence, Pam made comments on the treasurer’s report.Marvin made a motion to approve the Treasurer’s Report with a second by Rich. Motion carried.

Old Business: Rich reported Asco completed the cul-de-sac today – it has a good base down. Tomorrow they will continue on Pine Lake Drive and the remainder of the project should be done by Friday. Cory from Pine Lake Hills will work to get a list of things that need to be done. A question was asked of how much in overages there are in the project. Rich estimates ASCO may request an additional $ 150,000; any additional payment (if any) will be discussed at the next meeting.

New Business: Lisa has received a petition to vacate some property on Floyd Avenue – near Madison and Six Mile Road. Matt made a motion to approve the petition to vacate and announced a public hearing will be held in this regard at the October 26th meeting at 7:30 p.m. Rich seconded the motion. Motion carried.

Elected Officials Update: Rich commented all roads have been mowed. Marvin said they have put new batteries in the graders. He also has received the signs for noise in Rowena. Lisa will draw up a resolution for this for the next meeting. Marv said he needs to make a call on the radar speed signs. Pam reported the total number of coupons turned in by the SR townships residents to the City Landfill was 171. The city did not charge the township for the costs incurred. 

Public Comments: Wendy from Kim Circle inquired about the parcel located at 146th and 482nd. Matt thinks the owner is going to put a shop on the property and there was some discussion about a pond also on the property. R J Wright remarked the roads look good – he asked if they would be mowed again before winter. The supervisors said they would. 

Bills to Pay: Lisa shared that engineer Eric Willadsen had certified the second payment for Asco. Marvin made a motion to pay the bills with a second by Rich. Motion carried.

Matt made a motion to adjourn. The meeting was adjourned at 8:00 p.m. The next meeting will be held on October 26that 7:30 p.m.

Pam Kolseth, Clerk

 Minutes For July 29, 2021 Special Supervisors Meeting

Split Rock Township

July 29, 2021

1:00 p.m.

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota held a special teleconference meeting on July 29, 2021 at 1:00 p.m. Members joining by phone were Matt Staab, Marvin Manifold and Rich Steffen. Also on the call were Lisa Marso, Legal counsel, Pam Kolseth, Clerk and Pine Lake Hills residents David Bailey and Ben Peterson. Engineer Eric Willadsen joined a few minutes later.

Supervisor Matt called the meeting to order at 1:05 p.m. Marvin made a motion to approve the agenda with a second by Rich. Motion carried. 

The main purpose of the meeting was an update on the Pine Lake Hills asphalt project. Before engineer Eric Willadsen joined the meeting, David brought up concerns about communication and asphalt.

Shortly after engineer Eric joined in the teleconference. He explained the project started over a week ago. When they tore the asphalt off they found areas that had no base underneath, so additional gravel and fabric to shape it and touch it up was required. Plans are to start paving on Friday: Old Cabin Trail, Palomino and Pine Lake Drive. This will be Phase 1. Eric stated within the entire project there is some of these costs already built in. He will be closely looking at this matter and providing an update as to how much in Phase 1 could be considered more than what was built in. There are 2 more phases ( Phase 2 will include the middle section; Phase 3 will be the east side). Lisa mentioned change orders exceeding the contract price would have to be approved by the supervisors. Eric also mentioned the roads will be inspected before the asphalt is laid down. Ben Peterson who lives on Old Cabin Trail inquired about a soft spot near his property and that the grading seemed to be off. Eric said he had planned to drive out to the area this afternoon and will take a look at it. 

A discussion was had about notifications. Eric stated notice would be given prior to inability to drive on the road. Suggestion was made to visit with ASCO’s foreman who is on sight as he has the most up to date schedule and that process worked well with other developments. Lastly, Lisa reminded all the contract specified it would be done between May 20 and August 20 and should be completed in 30 days.

After hearing no additional comments or concerns Marvin made a motion to adjourn the meeting with a second by Rich. The teleconference ended at 1:34 p.m.

Note: All votes were taken by roll call.

Pam Kolseth, Clerk

 MINUTES FOR JUNE 8, 2021 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

JUNE 8, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, June 8, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Supervisor Matt called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Rich made a motion to approve the agenda with a second by Marvin. Motion carried. Rich made a motion to approve the minutes of the May 11th meeting. Marvin seconded the motion. Motion carried.

Treasurer’s Report: May 2021 The general fund and debit card balance as of 5-1-21 was $ 232,427. Deposits for May were General Fund $ 110,290, Fire Fund $ 25,100, S D alcohol Bev Fund $ 5,423, Front Foot Assessments $ 62,911, Permits and Interest $ 2. May expenses were Payroll & Payroll Liabilities $1,545, Equipment & Vehicles $ 2,667, Utilities & Phones $ 365, Insurance ($108) and Ambulance Contract $ 3,600 for a total of $ 8,075. Income was greater than expenses by $ 195,651. This plus changes in A/P and P/R Liabilities ($326) for an ending balance of $ 427,753. This plus investments $ 1,000,407 and Savings held for Developments $ 69,775 for an ending balance of $1,497,935. Rich made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried. 

Old Business: After some discussion, Rich made a motion to approve the bid from Bumblebee-Gibson, Inc. for dust control finding it the lowest responsible bidder based on required responsiveness needs of the Townshi[ as supported by dealings with other townships. The motion was seconded by Marv. Motion carried. As to gravel, since there was no bidder, the supervisors will order gravel as they need it rather than re-advertising for bids; it is anticipated that little gravel will be needed this year.

Rich made a motion to approve the Asco contract for the Pine Lake Hills asphalt resurfacing project. Marvin seconded the motion. Motion was approved. Lisa added Asco is planning to start the project in mid- June. Asco is in contact with the PLH residents. Lisa will soon have the documents out to those who wished to have a loan. Deposits and those paying in full will have an August 1, 2021 deadline and checks made out to Split Rock Township should be sent to the Boyce Law Firm (P O Box 5015, Sioux Falls, SD 57117-5015).

New Business: Lincoln County Rural Water has asked for permission to bury a water main utility in a public right-of-way located in the Township with the agreement to bury the water main and bring the road to its preconstruction condition and indemnify and defend the Township. Rich made a motion to allow Lincoln County Rural Water System to construct and maintain a water main utility in the right of way located on Riverview Road, located in the SW1/4 of Section 28, Township 101 N, Range 48, West of the 5th PM, Minnehaha County, and to approve the Construction and Indemnification Agreement with Lincoln County Rural Water System. Marvin seconded the motion and motion carried.

A discussion was held on the possibility of broadcasting township meetings. Virgil Stensland has been looking at different ways to do this for the best quality and sound. This item will be tabled until our next meeting. Lisa is going to review the open meeting statutes. 

Marvin brought up the speed limit on Riverview is currently at 30 m.p.h. He feels it should be lowered to 25 m.p.h. It was also mentioned to add some signage in the area of the curve between Riverview and 41stStreet. Lisa will also check regulations about changing speed limits according to the city, county and state requirements. 

Elected Official updates: Marvin reported he and Rich had made a road trip throughout the township with regards to culverts. He mentioned the following: 1) 2909 N Oak – needs culvert and to get work order, 2) 41st & Matt Rd – need to look at the culvert so it can be mowed, 3) culvert needed on Powderhouse Road, 4) Pine Lake Hills –need to add culvert, 5) 267th need to replace culvert, 6) an area in Kim Circle needs a culvert and 7) a culvert is needed at 266th & 482nd. Employees are currently doing maintenance on equipment and getting ready for dust control. A patron on 265threquested two – Kids are Playing – signs and asked about cutting down a tree. Marvin also mentioned he had checked in to digital radar speed signs. He found they are around $ 2600 each. More discussion was had about the digital signs and the supervisors appointed Rich to find the best deal and to purchase 2 of them. 

Kevin explained the security cameras purchased seem to be working well. There are currently two placed on the outside of the township shop and he inquired about purchasing one more for the inside of the building.

Pam recapped the Landfill coupons which were mailed out a couple of weeks ago. A total of 1115 of them were sent to Split Rock Township residents which are good until September 4, 2021. If a resident did not receive one they should notify Pam. The landfill will track the coupons used by the SRT residents and report back the number used.

Resident’s concerns: Gregg Johnson inquired about future development of the sewer system between the city and county. Supervisor Matt remarked they will basically do what they want and the township will not have any input. Gregg also asked if the township does weed control in the rights-of-way. The supervisors want residents to contact them if there is an area of concern as they are able and licensed to apply weed control.

Linda Gallo raised the concern about the abuse of the roads in her area by heavy trucks and hauling heavy materials which is starting to show on the replaced asphalt. Marvin said he will get in contact with those doing the work about weight permits and fees. 

Patty Johnson wanted to express a thank you to the township for the extra grading that has been done in her neighborhood and to let the supervisors know it is appreciated. 

R J Wright commented about the project on 482nd& 266th being done by Reed Construction. He also mentioned the road south from 482ndto Hwy 42 is quite rough and needs grading. He offered that from Highway 42 and south to 267th Street needs some 35 m.p.h. signs and also on 481st to 267th for two miles going east need speed limit signs.

Marvin made a motion to pay bills with a second by Rich. Motion carried. Rich made a motion to adjourn the meeting with a second by Marvin. The meeting was adjourned at 8:27 p.m. The next regular meeting will be held on Tuesday, July 13th at 7:30 p.m.

Pam Kolseth, Clerk

MINUTES FOR APRIL 13, 2021 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

APRIL 13, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, April 13, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Matt called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Marvin made a motion to approve the agenda with a second by Rich. Motion carried. Marvin made a motion to approve the minutes of the March 30th meeting with changes. Rich seconded the motion. Motion carried.

Treasurer’s Report: March 2021 The general fund and debit card balance as of 3-1-21 was $ 164,541. Deposits for March were General Fund $ 9,974, Fire Fund $ 2,271, Front Foot Assessments $ 6,815, Permits & Proceeds $ 75 and Interest $ 27. March expenses were Payroll & Payroll Liabilities $ 8,111, Professional Fees $ 2,476, Equipment & Vehicles $ 1,249, Repairs & Maintenance $ 637, Utilities & Phones $516, Insurance $ 17,297, and Admin & Other $ 626 for a total of $ 30,911. Expenses were greater than receipts ($11,749). This plus changes in A/P and P/R Liabilities ($72) and Interest ($26) for an ending balance of $ 152,695. This plus investments $ 1,000,407 and Savings held for Developments $ 69,775 for and ending balance of $1,222,877. Marv made a motion to approve the Treasurer’s Report with a second by Rich. Motion carried. 

Old Business: 

The county will at its April 20thmeeting address the speed limit at 483rd Street. They will propose a 30 mph and will discuss flashing lights for safety concerns. It will also become a regulatory intersection which means tickets could be written for violation.

Lisa will draw up a resolution in regards to the rental of township equipment to other townships with details of hourly rates and the types of equipment to be rented.

Lisa will also draw up a resolution for culverts being sold to other townships and/or to township residents. This will include that the culvert has to be made of steel. The property owner puts in the first culvert and the township replaces it if needed.

New Business: None

Elected Officials update: Marvin said he had an inquiry for the community clean-up. Last year the event was cancelled due to Covid. Pam will check with the city landfill to see if coupons are available.

Lisa reported 2 loans remain for Hidden Valley, 11 for Mystic Meadows and 22 for Split Rock Heights. Lisa asked the Supervisors on loan requirements for the Pine Lake Hills repaving project. Eric Willadsen (engineer) will receive bids on April 28th and forward information to the Supervisors for the May 11th meeting but will not be in attendance. Supervisors agreed to ¼ down payment and a contract for an additional 3 years with an interest rate of 3%.

Public Comment:

 Dan Anderson living at 7800 E 41stStreet inquired whether the city has to inform the township if they are going to annex a property. He was addressing the parcel of land across the street to the south of his property (at the corner of 41st Street & Six Mile Road. The city recently had a rezoning meeting for this parcel. The city would maintain 41stStreet (now township) east to the end of the proposed development. This is a concern because of the proposed types of building and a large concentration of traffic in this area. Matt said he would give Mark Cotter of the city a call. A meeting will be held on April 20th with the city commission on said rezoning and planned development. 

The following notice is posted on the website – Splitrocktownship.com

Notice: Fire chief Joe Egge of Split Rock Volunteer Fire Department has asked for assistance from the residents of Split Rock Township. Joe notes that over the years a number of the blue address signs have been moved, removed or landscaped around, so they have become impossible to see from the road. He noticed on a recent call not being able to see the address sign. He said, “I drove right by it.” Please review the placement of your sign and be sure it is visible from the road both in daylight and at night.If your sign is missing, contact Minnehaha County. Thank you.

Marv made a motion to pay bills with a second by Rich. Motion carried. Marv made a motion to adjourn with a second by Rich. The meeting was adjourned at 8:20 p.m. The next meeting will be held on Tuesday, May 11th at 7:30 p.m.

Pam Kolseth, Clerk

MINUTES FOR MARCH 9, 2021 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

MARCH 9, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, March 9, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich. Motion carried. Newly elected board members Supervisor Marvin Manifold, Treasurer Kevin Callies and Clerk Pam Kolseth took their oaths of office. Matt Staab was then elected to be the new Supervisor Chairman. Rich made a motion to approve the minutes of the February 23rd meeting with a second by Marvin. Motion carried.

Treasurer’s Report: February 2021 The general fund and debit card balance as of 2-1-21 was $ 175,694. Deposits for February were General Fund $ 25,748. Fire Fund $ 1,113, SD Alcohol Bev Fund $ 6,680, Front Foot Assessments $ 1,703 and Interest $ 1. February expenses were Payroll & Payroll Liabilities $ 2,672, Road Materials ($ 2,972), Contracted Services $ 2,000, Professional Fees $ 2,694, Equipment & Vehicles $ 5,971, Repairs & Maintenance $ 442, Utilities & Phones $778, SR Fire Dept $ 32,500, and Admin & Other $ 1,681 for a total of $ 45,766. Expenses were greater than receipts ($10,520). This plus changes in A/P and P/R Liabilities ( $633) for an ending balance of $ 164,541. This plus investments $ 1,000,407 and Savings held for Developments $ 69,749 for and ending balance of $1,234,698. Marv made a motion to approve the Treasurer’s Report with a second by Rich. Motion carried. 

Old Business: Supervisors and residents in attendance were in agreement with the outcome of the Annual Meeting. Because of Covid-19 all information was shared on the website. Those who did not want to attend the meeting in person could join by Zoom. Perhaps these procedures will continue after Covid for future annual meetings.

Rich made a motion to have Eric Willadsen, engineer get bid specs for the Pine Lake Hills repaving project published in the newspapers on April 14th & April 21st with a bid opening scheduled for May 5th. Marv seconded the motion. Motion carried. 

Marvin made a motion to pass a resolution to identify permit fees for overweight vehicles and culverts to be set for Overweight Permit Fees: $ 75 first load, $ 35 per extra loads and Culver Permit Fees:  $ 75 per culvert. Rich seconded and motion carried.

New Business: Pam will get the information to let bids for dust control and gravel prior to the next meeting. 

The Annual S D Towns & Townships will be held in Huron, SD on March 19 & 20. Kevin expressed a desire to attend on behalf of Split Rock Township. 

Elected officials update: Rich said he had inquired if the State would participate in the opening of 264th Street. In order to pursue it further, he asked permission to visit with Eric Willadsen, about his prior estimates on this project. 

Public Comment: Dick Funke brought up the intersection of 483rd and 267th Street with regards to it being a blind intersection and if something could be done. After some discussion, Matt said he would visit with the County (483rdis a county road) and the Brandon Valley School District to see what might be done before there is a bad accident. It had been looked at a few years back but was dropped by the county for lack of funding.

Gregg Johnson brought up a discrepancy with regard to the Streetcar Place, Streetcar Pass and Streetcar Circle in Split Rock Heights. The county GIS tracking system is different than other sources. This will have to be looked at so the right name is used on signs and the tracking system. A suggestion was made to perhaps look at the original plat of this development.

Marv made a motion to pay bills with a second by Rich. Motion carried. 

Marv made a motion to go into executive session at 8:20 p.m. with a second by Rich. Motion carried.

Marv made a motion to come out of executive session at 8:28 p.m. with a second by Rich. Motion carried. Marv made a motion to adjourn with a second by Matt. The meeting was adjourned at 8:30 p.m. Equalization hearings will be held on Monday, March 15th. The next township meeting will be on Tuesday, March 30th at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR FEBRUARY 23, 2021 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

FEBRUARY 23, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, February 23, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold and Matt Staab. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. Supervisor Rich Steffen was absent.

Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Marvin. Motion carried. Matt made a motion to approve the minutes of the February 9, 2021 meeting with a second by Marvin. Motion carried.

Treasurer’s Report: NONE

Old Business:  The supervisors, treasurer and clerk reviewed the information for the upcoming annual meeting which will be held on Tuesday, March 2, 2021 at 7:00 p.m. All the documents are listed on the website with information about the zoom option for the meeting. 

The supervisors also updated the current overweight and culvert permits. Some changes were made and will also be available on the township’s website in the near future.

New Business: None

Elected Official updates: Pam mentioned the Equalization Hearings will be held on Monday, March 15th beginning at 7:00 p.m. at the Split Rock Township Fire Department. The appeals form needs to be returned to Pam Kolseth, Clerk by 5:00 p.m on Thursday, March 11th in order to get an appointment.

Public Comment: Gregg Johnson asked the Supervisors if they have had any contact with the City about the Highway 42/ Arrowhead Parkway future construction project. Gregg said he would forward a link to the Supervisors of a hearing that was held last October. 

Matt made a motion to pay bills with a second by Marvin. Motion carried. Matt made a motion to adjourn. The meeting was adjourned at 8:30 p.m.

The Annual Meeting will be held on Tuesday, March 2, 2021 at 7:00 p.m.

Pam Kolseth, Clerk

 MINUTES FOR JANUARY 12, 2021 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

JANUARY 12, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, January 12, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich. Motion carried. Matt made a motion to approve the minutes of the December 8, 2020 meeting with a second by Rich. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 12-1-20 was $ 221,235. Deposits for December were General Fund $ 20,968, Fire Fund $ 4,917, S D Alcohol Bev Fund $ 6,227, Front Foot Assessments $ 10,131, Permits & Proceeds $ 255, and Interest Income $ 9,465. December expenses were Payroll & P/R Liabilities $ 16,719, Road Materials $ 2,583, Contracted Services $ 4,860, Professional Fees $ 308, Equipment & Vehicles $ 6,035, Utilities & Phones $ 1.145, SR Fire Department $ 20,000 for a total of $ 51,649. Receipts were greater than expenses by $ 314. This plus changes in A/P and PR Liabilities ($36), Interest ($ 9,463), Development Savings Transfer ($580,000) for an ending balance of $139,090. This plus Investments $ 1,000,407 and Savings held for Developments $ 69,749 for an ending balance of $ 1,209,246. Matt made a motion to approve the Treasurer’s Report with a second by Rich. Motion carried. Kevin shared the spreadsheet which is part of the annual meeting information on the balances in each of the developments. He asked the Supervisors to review before our next meeting.

Old Business: Eric Willadson, engineer was present to discuss the Engineer’s Preliminary estimate for asphalt paving in Pine Lake Hills. The proposed estimate was for $ 598,600.00. A discussion followed and Matt made a motion to approve Eric to design, make construction plans and prepare bid documents for the project. Rich seconded the motion and motion carried. Once this information is obtained, Lisa will send letters to the residents with the details for the project. Tentative plans are to bid the project in March and do bid openings in April.

New Business: Pam mentioned a notice has been put in the Argus and the Brandon Journal on Jan. 6th and Jan 13thabout the upcoming annual meeting and elections on March 2, 2021.

Elected Officials update: Marvin mentioned they have been working on grading of roads during the nice weather we have been having. They are putting a new window in the shop next week which has been broken. They have the snow plow mounted on the tractor and have 4 operators to do snow removal. The supervisors discussed installing a security system in the township shop as well as capital reserve amounts. 

Public Comment: Dick Funke inquired about Ledge Rock. The supervisors said they would get the gates out there to close it off. Linda Gallo wondered how the annual meeting would be handled with regard to Covid-19. Information about the annual meeting will be placed on the website, and due to Covid-19 the supervisors plan to receive in advance comments about items (e.g. front footage amounts, etc) where residents do not vote. The supervisors encourage residents to be watching the website for updates 

Matt made a motion to pay the bills for January 12, 2021 with a second by Rich. Motion carried. Rich made a motion to pay the bills for December 28, 2020. Marvin and Rich approved the motion – Matt nayed the motion. Motion carried.

Matt made a motion to adjourn the meeting. The meeting was adjourned at 8:25 p.m. The next regular meeting will be on February 9, 2021 at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR OCTOBER 27, 2020 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

OCTOBER 27, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, October 27, 2020 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich. Motion carried. Matt made a motion to approve the minutes of the October 13th meeting with a second by Rich. Motion carried.

Treasurer’s Report: None

Old Business: None

New Business: Development Review

Lisa Marso provided an update on development payments and loans from residents as follows: (1) Hidden Valley – she anticipates in 2020 that 3 more loans will be paid off and 2 additional loan payments being made, leaving then in 2021 only about $ 5,000 remaining for 3 loans due to be closed in 2021; (2) Mystic Meadows – 17 residents paid their $ 8,000 in full and 10 residents made their first loan $ 2,000 payments, and she notes everyone who signed the agreements to pay has honored their agreements and done paid; and (3) Split Rock Heights – 95 residents paid their $ 4,000 in full and 19 residents have paid their first $ 1,000 loan payments, and 3 residents who signed the agreements to pay have not made any payment. Lisa also stated as directed she provided to Pine Lake Hills representative David Baille information about how the Township has done these other three paving projects and that Eric Willadsen is updating estimates for the Pine Lake Hills project in order to determine possible per resident costs if the same process is used.

Kevin and Pam have been working to cross check our developments with the information from county records. A question arose with the O’Hanlon development of which part is asphalt and part is gravel. Matt made a motion to break out the O’Hanlon development – O’Hanlon asphalt and O’Hanlon gravel. The motion was seconded by Rich. Motion carried. Matt made a motion for the existing development funds in O’Hanlon be divided by the total number of residents. Rich seconded and the motion carried.

There was a discussion about Red Rock which will be determined in the near future.

The State Towns & Township Annual meeting is being held in Huron on Dec. 4th & 5th.

Elected Officials update:

Marvin reported the equipment is ready for snow removal. He also stated the F 550 is in for repairs. Rich shared the manhole between Pine Lake Hills and Mystic Meadows has been repaired by Myrl & Roy’s. 

Public Comment:

Virgil Stensland reported the renewal for the domain name and the website subscription through Go Daddy is up for renewal in December. He was directed to renew both for the best terms and rate.

Matt made a motion to pay bills with a second by Rich. Motion carried. Matt made a motion to adjourn with a second by Rich. The meeting was adjourned at 8:15 p.m. The next regular meeting will be on November 10th at 7:30 p.m.

Pam Kolseth

Clerk

 MINUTES OF 2020 ANNUAL MEETING
Split Rock Township

March 3, 2020

The annual meeting of the electors of Split Rock Township, Minnehaha County, South Dakota, was held on Tuesday March 3, 2020 at 7:00 p.m. at the Split Rock Township Fire Department located at 7201 East Arrowhead Parkway, Sioux Falls, SD. The meeting was held in accordance with the notice published in the Sioux Falls Argus Leader and the Brandon Journal.

Present at the meeting were the township supervisors, Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present was Pat Knecht for Lisa Marso, Legal counsel, Kevin Callies, Township treasurer and Pam Kolseth, Township clerk together with 52 electors in the township. 

The meeting was called to order by Clerk Pam Kolseth. Following the Pledge of Allegiance, a motion was made by Pam Kolseth and seconded by Virgil Stensland to elect the following election judges: Pat Stensland, Dwayne Weichmann and Susan Johnson. Motion carried. A motion to select Monte Albertson as the moderator was made by Matt Staab and seconded by Linda Gallo. Motion carried. Don Winckler made a motion to accept the agenda as presented with a second by Phil Tooley. Motion carried.

Monte proclaimed the Opening of the Polls until 7:35 p.m. and commencement of election voting began. Ballots included one supervisor position: Jennifer Schmidtbauer or Rich Steffen. The treasurer Kevin Callies and clerk Pam Kolseth were unopposed.

Treasurer Kevin Callies reviewed the Annual Statement of Treasurer’s 2019 Accounts which included the General Fund with a beginning balance of $ 1,658,815.16 with receipts of $ 662,157.39 and disbursements of ($466,976.40) with a total cash balance at the end of the year of $ 1,853,996.l5. Don Winckler made a motion to accept the report with a second by Patty Peterson. Motion passed.

Kevin presented the Historical Financial Summary and 2021 Township Budget report. After some discussion and questions answered about the ambulance contract Don Winckler made a motion to accept the budget with a second by Mike Duffy. Motion carried. 

Chairperson Jennifer Schmidtbauer spoke about the supervisor’s activities during the year which included severe flooding issues on Maple and in Pine Lake Hills. Further eroding on 264th so the road remains closed. The supervisors worked with the engineer on estimates to re-asphalt Split Rock Heights, Pine Lake Hills and Mystic Meadows and have met with the patrons of those developments. A Community clean-up was held in May. Dust control and a better quality of gravel have helped the condition of the gravel roads. She thanked the township maintenance crew for the job they have done during this past year.

Joe Egge introduced himself as the new Split Rock Fire Department Chief. He reported they currently have 31 volunteer members and are always looking for new recruits. During the past year there were 110 calls and included some mutual aid with Brandon, Valley Springs & Harrisburg. There were 48 medical emergencies, 32 vehicle accidents and 3 water rescues. There were 2 structure fires, 2 grass fires and some electrical. He mentioned the Fire Department gets funding from Split Rock Township, some grants and the pancake feed. Needed items include new helmets at a cost of approx. $ 15,000 and a new tender truck which will be around $ 250,000. He offered the Fire Department to assist township residents with their burn piles in return of a donation (money or food). Another project is to replace the garage doors from the current 5 to 3 for safety measures. The pancake breakfast will be held on May 3rd from 8:00 a.m. until 1:00 p.m.

Pat Knecht gave the following report from our legal counsel – Lisa Marso. It includes working with the engineer on repaving Split Rock Heights, Pine Lake Hills and Mystic Meadows. Some legislative changes were introduced to the Legislature on elections, special benefits and front foot assessments. HB1144 was signed by the governor which affected elections. She has also looked into some bonding issues, updates to personnel contracts and FEMA reimbursements. A portion on Overlund Pass was vacated. Spook Road is currently closed. She worked on loan repayments for Hidden Valley and requests from the ambulance service.

The minutes of the 2019 annual meeting were made available to patrons. Don Winckler made a motion to approve the minutes with a second by Tim Nicolai. Motion carried.

Kevin Callies made a motion to lower the mill levy rate on property to .80 for 2021 down from .90 for 2020. R J Wright seconded the motion. There was discussion in regards to some property values in Split Rock Township increasing by 15% and how that might affect future county tax payments. The 2021 levy will be base +CPI + growth to the maximum allowed by law with the mill levy not to exceed .80 mills including the $ 65,000 for fire protection. Motion carried.

The township voters recommended the following front foot assessments on individual developments for the 2021 township levy:

County Gables/Ode’s $ 0.00, Hayes $ 0.00, Hidden Valley $ 0.00 Indian Hills $ 0.00, Iverson Crossing $2.00, Iverson Tract/Red Rock $ .80, Kim Circle $ 0.00, Mystic Meadows $ 2.00, O’Hanlon’s $ 1.00, Pine Hills $ .80, Pine Lake Hills $ 2.00, Pleasant View $0.40, Rollinger $ 2.00, Rowena $ .80, Skyview Circle $0.00, Split Rock Heights (Asphalt) $ 2.00, Split Rock Heights (Gravel) $ .40. A motion to approve these recommendations was made by Mark VanBurren with a second by Patty Peterson. Motion carried.

R J Wright made a motion to not assess any levies for: Additional fire protection, Snow removal reserve fund and Secondary road capital improvements. This was seconded by Patty Peterson. Motion carried.

A motion was made by Allan Hall to make expenditures for an amount greater than taxes levied up to a cap of $ 1,125,568. This motion was seconded by Tim Nicolai. Motion carried.

Tim Nicolai made a motion for the purchase of equipment costing more than $ 15,000 with a second by Patty Peterson. Motion passed.

A motion was made by Virgil Stensland to approve capital expenditures up to $ 750,000 for shop and land collectively and up to $ 1 million for development repaving projects subject to use of development funds. Motion was seconded by Mike Duffy. After more discussion the motion was amended by Linda Gallo and seconded by Alan Hall to increase the amount for development repaving projects to $ 1,853,996. Motion carried. 

Richard Funke made a motion for the cost of clean-up of weeds, grass or brush in the right-of-way shall be paid for by the township. Patty Peterson seconded and motion passed.

Sheila Agee made a motion for the cost of tree removal in the right-of-way of township roads be paid for by the township. This was seconded by R J Wright and motion passed.

Sheila Agee made a motion for the rate of compensation as follows: to increase the rate for the Treasurer from $ 600/month + $ 75/other meetings to $ 750/mo. + $ 75 /other meetings; Clerk at $ 400/mo + $ 75/other meetings. Supervisors at $100/meeting/road trip. Emergency work (not road trips) $ 25/hour. This was seconded by LuAnn Eidsness. Then a motion was made to amend the agenda (item p.) to determine the clerk’s rate of compensation by Virgil Stensland with a second by Sheila Agee. Motions carried. John Monahan made a motion to increase the Clerk’s pay from $ 400/month + $ 75/other meetings to $ 550/mo.+ $ 75/other meetings. Seconded by Mike Duffy. Motion carried.

Richard Funke made a motion to authorize the Supervisors to approve an expenditure for ambulance services up to $ 4,000 for 2021. This was seconded by Tim Nicolai. Motion carried.

John Monahan made a motion for the ratification and approval of all action of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2019. Patty Peterson seconded and motion passed.

No residents had any comments on the Township continuing to pay for dust control for all section line roads. Matt Staab brought up the community clean-up project and made a suggestion for residents to receive a coupon for the City landfill. By a show of hands a majority of the patrons agreed to this versus a Community Clean-up.

Jennifer made a motion to approve the assessment recommendations for the developments as was previously discussed with the exception of Hidden Valley to remain at $ 2.00. Matt seconded the motion. Jennifer and Matt voted “aye” – Marvin “nay.” Motion carried.

Matt made a motion to set caps for maximum yearly salary/compensation : Clerk $ 8,000, Treasurer $12,000 and Supervisors $ 10,000. Marvin seconded and motion passed.

A motion was made by Matt to approve the 2021 Split Rock Fire Department Budget request for $ 65,000. This was seconded by Marvin. Motion carried.

Matt motioned for the approval of Township road systems and designation of maintenance levels for roads within the system. (All secondary roads are full maintenance roads except the following which are minimum maintenance roads. Ledge Rock and East Dan Ridge and No Maintenance: 264th Street from 48252 264th St. to 48283 264th St. Marvin seconded and the motion carried.

A motion to approve legal newspapers of the Argus Leader and the Brandon Journal was made by Matt Staab with a second by Marvin. Motion carried.

Matt Staab made a motion for the approval of these depository banks. First Bank & Trust, First Nat’l Bank, U S Bank, Liberty Nat’l Bank, Plains Commerce Bank and Edward Jones. Marvin seconded and motion carried.

A motion was made by Matt for the redeposit of Certificates of Deposit. Marvin seconded this motion. Motion carried.

Matt moved October 1, 2020 as the date for right-of-way clearance with a second by Marvin. Motion passed.

Matt made a motion to approve membership in the Minnehaha County Ass’n. of Towns & Townships as well as for the State Association. Seconded by Marvin. Motion carried.

Matt made a motion for the ratification and approval of all actions of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2019. Motion was seconded by Marvin. Motion carried.

There were no bills to pay.

Monte Albertson announced the results of the tally of votes by the election judges. There were 353 votes cast: Jennifer Schmidtbauer received 156 and Rich Steffen received 197. Rich Steffen will serve as a Supervisor for a three year term. Kevin Callies, Treasurer and Pam Kolseth, Clerk are re-elected to their positions.

Allan Hall made a motion to adjourn with a second by Garry Peterson. The meeting was adjourned at 8:55 p.m. 

Pam Kolseth, Clerk