DRAFT MINUTES FOR JANUARY 12, 2021 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

JANUARY 12, 2021

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, January 12, 2021 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich. Motion carried. Matt made a motion to approve the minutes of the December 8, 2020 meeting with a second by Rich. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 12-1-20 was $ 221,235. Deposits for December were General Fund $ 20,968, Fire Fund $ 4,917, S D Alcohol Bev Fund $ 6,227, Front Foot Assessments $ 10,131, Permits & Proceeds $ 255, and Interest Income $ 9,465. December expenses were Payroll & P/R Liabilities $ 16,719, Road Materials $ 2,583, Contracted Services $ 4,860, Professional Fees $ 308, Equipment & Vehicles $ 6,035, Utilities & Phones $ 1.145, SR Fire Department $ 20,000 for a total of $ 51,649. Receipts were greater than expenses by $ 314. This plus changes in A/P and PR Liabilities ($36), Interest ($ 9,463), Development Savings Transfer ($580,000) for an ending balance of $139,090. This plus Investments $ 1,000,407 and Savings held for Developments $ 69,749 for an ending balance of $ 1,209,246. Matt made a motion to approve the Treasurer’s Report with a second by Rich. Motion carried. Kevin shared the spreadsheet which is part of the annual meeting information on the balances in each of the developments. He asked the Supervisors to review before our next meeting.

Old Business: Eric Willadson, engineer was present to discuss the Engineer’s Preliminary estimate for asphalt paving in Pine Lake Hills. The proposed estimate was for $ 598,600.00. A discussion followed and Matt made a motion to approve Eric to design, make construction plans and prepare bid documents for the project. Rich seconded the motion and motion carried. Once this information is obtained, Lisa will send letters to the residents with the details for the project. Tentative plans are to bid the project in March and do bid openings in April.

New Business: Pam mentioned a notice has been put in the Argus and the Brandon Journal on Jan. 6th and Jan 13thabout the upcoming annual meeting and elections on March 2, 2021.

Elected Officials update: Marvin mentioned they have been working on grading of roads during the nice weather we have been having. They are putting a new window in the shop next week which has been broken. They have the snow plow mounted on the tractor and have 4 operators to do snow removal. The supervisors discussed installing a security system in the township shop as well as capital reserve amounts. 

Public Comment: Dick Funke inquired about Ledge Rock. The supervisors said they would get the gates out there to close it off. Linda Gallo wondered how the annual meeting would be handled with regard to Covid-19. Information about the annual meeting will be placed on the website, and due to Covid-19 the supervisors plan to receive in advance comments about items (e.g. front footage amounts, etc) where residents do not vote. The supervisors encourage residents to be watching the website for updates 

Matt made a motion to pay the bills for January 12, 2021 with a second by Rich. Motion carried. Rich made a motion to pay the bills for December 28, 2020. Marvin and Rich approved the motion – Matt nayed the motion. Motion carried.

Matt made a motion to adjourn the meeting. The meeting was adjourned at 8:25 p.m. The next regular meeting will be on February 9, 2021 at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR OCTOBER 27, 2020 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

OCTOBER 27, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, October 27, 2020 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich. Motion carried. Matt made a motion to approve the minutes of the October 13th meeting with a second by Rich. Motion carried.

Treasurer’s Report: None

Old Business: None

New Business: Development Review

Lisa Marso provided an update on development payments and loans from residents as follows: (1) Hidden Valley – she anticipates in 2020 that 3 more loans will be paid off and 2 additional loan payments being made, leaving then in 2021 only about $ 5,000 remaining for 3 loans due to be closed in 2021; (2) Mystic Meadows – 17 residents paid their $ 8,000 in full and 10 residents made their first loan $ 2,000 payments, and she notes everyone who signed the agreements to pay has honored their agreements and done paid; and (3) Split Rock Heights – 95 residents paid their $ 4,000 in full and 19 residents have paid their first $ 1,000 loan payments, and 3 residents who signed the agreements to pay have not made any payment. Lisa also stated as directed she provided to Pine Lake Hills representative David Baille information about how the Township has done these other three paving projects and that Eric Willadsen is updating estimates for the Pine Lake Hills project in order to determine possible per resident costs if the same process is used.

Kevin and Pam have been working to cross check our developments with the information from county records. A question arose with the O’Hanlon development of which part is asphalt and part is gravel. Matt made a motion to break out the O’Hanlon development – O’Hanlon asphalt and O’Hanlon gravel. The motion was seconded by Rich. Motion carried. Matt made a motion for the existing development funds in O’Hanlon be divided by the total number of residents. Rich seconded and the motion carried.

There was a discussion about Red Rock which will be determined in the near future.

The State Towns & Township Annual meeting is being held in Huron on Dec. 4th & 5th.

Elected Officials update:

Marvin reported the equipment is ready for snow removal. He also stated the F 550 is in for repairs. Rich shared the manhole between Pine Lake Hills and Mystic Meadows has been repaired by Myrl & Roy’s. 

Public Comment:

Virgil Stensland reported the renewal for the domain name and the website subscription through Go Daddy is up for renewal in December. He was directed to renew both for the best terms and rate.

Matt made a motion to pay bills with a second by Rich. Motion carried. Matt made a motion to adjourn with a second by Rich. The meeting was adjourned at 8:15 p.m. The next regular meeting will be on November 10th at 7:30 p.m.

Pam Kolseth

Clerk

 MINUTES FOR SEPTEMBER 8, 2020 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

SEPEMBER 8, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, September 8, 2020 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich. Motion carried. Matt made a motion to approve the minutes of the August 11th and August 18th meetings with a second by Rich. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 8-1-20 was $ 513,898. Deposits for August were General Fund $ 12,489, Fire Fund $ 542, Front Foot Assessments $ 1,352, Permits & Proceeds $ 40,833 and Interest Income $ 4. August expenses were Payroll & Payroll Liabilities $ 3,797, Road Materials $ 581,180, Contracted Services $ 26,224, Dust Control $ 16,854, Professional Fees $ 2,083, Equipment & Vehicles $ 9,882, Repairs & Maintenance $ 93, Utilities & Phones $ 275, Insurance ($ 1,499) and Admin & Other $ 41 for a total of $ 638,930. Expenses were greater than receipts by $ 583,710. This plus a CD transfer $ 375,000 and Changes in A/P and P/R Liabilities $ 46 for an ending balance of $ 305,233. This plus investments of $ 762,715 and Savings held for Developments $ 576,131 for an ending balance of $ 1,644,079. Kevin added the check from FEMA for $40,000 for Maple is included in Permits & Proceeds and that the Split Rock Heights asphalt replacement partial payment to Asco is netted with those in the development whom have made payments. Matt made a motion to approve the Treasurer’s Report with a second by Rich. Motion carried.

Old Business: Matt made a motion to approve the Ordinance for Overweight Vehicles. Rich seconded the motion. A discussion was held after which Marvin called for approval. Matt voted Nay, Rich voted Nay and Marvin voted Nay and therefore the motion was killed. 

Engineer Eric Willadsen was present to go through the change orders for the Split Rock Heights development from Asco. In some areas they found there was no underlying gravel – just dirt. He spoke about the recycled asphalt pavement and stated they used a quality mix for a good price. Rich made a motion to accept the change orders in the amount of $114,253.95 with a second by Matt. Motion carried. Eric went on to say there were 6-8 mailboxes that were damaged in the process and Asco has agreed to take care of this.

Eric then spoke about the culvert on Oak which was completed in August. The contractor was Hydro Clean and Eric recommended payment for this project. It was suggested this might prolong the life approximately 50-60 years. 

Lastly Eric updated the Supervisors of the Mystic Meadow asphalt replacement project. Last Friday they were able to complete the milling out of the asphalt. This week they are working on the grading and shaping which looks good. He proposed they will probably finish the project by the end of next week. All homeowners had been contacted prior to the project start. Rich brought up a concern of a man hole which actually is located in the Pine Lake Hills development on the edge of Mystic. Rich suggested it should be covered up so Eric is going to take a look at it for the Supervisors. 

New Business: Matt discussed a garbage truck which was parked on the township shop property. The supervisors agreed this matter had been taken care of.

Marvin had visited with a homeowner in Kim Circle about a drainage problem on the west end of the development. They discussed maybe to put in tile and reshape the ditch on the North side. The homeowner was going to visit with other neighbors before anything further is to be decided.

Elected Official updates: Matt had a call about the township’s policy of putting an approach on a township road. There was some discussion – none of the Supervisors seemed to have a problem with it however, there is not a specific policy on this issue.

Marvin had a complaint from a lady about her mailbox being down. Marv looked at it – didn’t think it could have been caused by the road grader. 

Marv and Rich looked at a drainage issue on Streetcar Place. This is a private road so they will have to take care of it themselves but the Supervisors gave them some suggestions. Marv and Rich also looked at Old Wagon Rd in Hidden Valley about a ditch not draining. They again offered suggestions.

Linda Gallo brought up the issue of those in Split Rock Heights who never responded to the mailings. She wondered if they could be sent a bill. The Supervisors did not make any decision on this matter.

Matt made a motion to pay bills with a second by Rich. Motion carried. Matt made a motion to adjourn the meeting with a second by Rich. The meeting was adjourned at 8:20 p.m. The next regular meeting will be held on October 13, 2020 at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR AUGUST 11, 2020 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

AUGUST 11, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, August 11, 2020 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich. Motion carried. Matt made a motion to approve the minutes of the July 14th meeting with a second by Rich. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 7-1-20 was $308,538. Deposits for July were General fund $ 37,021, Fire Fund $ 868, SD Alcohol & Bev Fund $ 5,310, Front Foot Assessments $ 3,043, Other– Permits $ 27, and Interest $ 1,803. July expenses were Payroll & Payroll Liabilities $8,407, Road Materials ($359,552), Dust Control $ 36,417, Professional Fees $ 7,169, Equipment & Vehicles $ 717, Repairs and Maintenance $ 280, Utilities & Phone $ 236 for a total of $ ($306,325). Receipts were greater than expenses by $ 354,398. This plus Interest ($1,799), Changes in A/P and P/R Liabilities $ 103, and Purchases of Equipment (145,342) for an ending balance of $ 513,898. This plus Investments of $ 1,137,715 and Savings held for Developments $ 576,131 for an ending balance of $2,227,744. Kevin explained the township has now received funds from FEMA totaling $ 48,667.89 for the past flood damage. Matt made a motion to approve the Treasurer’s Report with a second by Rich. Motion carried. 

Old Business:  Split Rock Heights update – Phase 2 is nearing completion. Lisa updated the numbers as follows: 92 have paid $ 4,000, 2 have paid $3,100, 1 has paid $3,000, 17 have paid down $1,000 of their $4,000 loan amount. This totals $ 394,200. 3 have signed the agreement and petition and not paid; and 3 signed the petition and not paid. The pay application # 1 and #2 were presented (totaling $ 616,649) with a few change orders that were explained. Matt made a motion to approve the change orders with a second by Rich. Motion carried.

Lisa reviewed the bid tabulations from Eric Willadsen, engineer for the Mystic Meadows paving project. The low bid came in at $ 340,600.25 from Asco, which Willadsen recommended as the lowest responsible bidder. Lisa has the following commitments from residents – 17 will pay the lump sum of $8000, 8 will pay through the loan (2,000 down; $6,000 over 3 years), 3 are undecided, 2 are no support and 2 have not responded. Matt made a motion to accept the low bid with the project being paid through funds received from the development through payments and front footage assessments (engineering from general funds). This motion was seconded by Rich. Motion carried. The bid advertisement stated the work is to be completed by late September or in October. The supervisors will have a special meeting to sign the contract.  

Marvin stated the contractors would be pouring the concrete for the culvert on Oak Road tomorrow. There was a delay because of equipment. 

New Business: Matt made a motion to approve the 1stReading of an Ordinance for Overweight Vehicles in Split Rock Township not to exceed 6 ton per axle. Rich seconded this motion. Motion carried. A 2nd Reading of this Ordinance will be held at a next meeting. 

Marvin suggested the following equipment for Surplus: 1) Kubota tractor with mower and some road grader tires. Matt made a motion to surplus this equipment with a second by Rich. Motion carried.

Elected Officials updates: Dust control has been finished. Both road graders have been serviced. A culvert was replaced on 265thand also in Kim Circle. A load of culverts were delivered to the shop. Trees have been trimmed on Maple and North Oak along with weed spraying. There is a load of tires which have been picked up from ditches. Kevin stated the insurance Work comp audit was completed and the new John Deere tractor has been added to our policy.

Public input: A resident living on McHardy Road stated it needed to be graded. The supervisors are aware of this, discussed it needs to rain so the dust control is not lost, and will get it done when appropriate. Linda Gallo inquired about Powerderhouse Road going north and wondered if the cracks would be repaired once the other work in SRH is completed; the Supervisors will discuss this with the engineer.

A motion to pay bills was made by Matt with a second by Rich. Motion carried. Matt made a motion to adjourn with a second by Rich. The next regular meeting will be held on Tuesday, September 8th at 7:30 p.m. 

Pam Kolseth, Clerk

 MINUTES FOR JUNE 23, 2020 SPECIAL SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

JUNE 23, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, June 23, 2020 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold and Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. Rich Steffen joined by teleconference.

Marvin called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich. Motion carried.

Old Business: Mystic Meadows Paving Project

Lisa gave the following responses from the Mystic Meadows residents for asphalt replacement: 24 – Yes; 2 – No; 3 - Undecided; and 3 - No response. With 75% in support of moving forward, Matt made a motion to hire Eric Willadsen, engineer, to design and bid the project. Rich seconded the motion. There was some discussion and questions from the residents present. The Supervisors will ask the engineer to look at drainage issues raised. By roll call of the Supervisors – Matt voted aye – Rich voted aye and Marvin voted aye. Motion carried.

Bids for Culvert on Oak Road

Eric Willadsen, engineer received two bids. Matt made a motion to accept the low bid from Hydro-Klean for $ 65,316 and execute the contract. Rich made a second. By roll call of the Supervisors - Matt – aye, Rich-aye, and Marvin aye. Motion carried.

Matt made a motion to pay bills with a second from Rich. Motion carried. Matt made a motion to adjourn with a second by Marvin. The meeting was adjourned at 7:50 p.m. The next regular meeting will be on Tuesday, July 14th at 7”30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR JUNE 4, 2020 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
JUNE 4, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met for a special meeting on Thursday, June 4, 2020 at the Split Rock Township Shop at 1101 S Stoakes Ave, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab, Treasurer Kevin Callies, and Legal counsel Lisa Marso. Supervisor Rich Steffen and Clerk Pam Kolseth joined by teleconference/Zoom.

Marvin called the meeting to order at 7:30 p.m. After the Pledge of Allegiance Matt made a motion to approve the agenda with a second by Rich. Motion carried. Matt made a motion to approve the minutes from the May 26, 2020 with a second by Rich. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 5-1-20 was $ 211,542. Deposits for May were General Fund $ 91,281, Fire Fund $ 21,408, S D Alcohol Bev Fund $ 5,237, Front Foot Assessments $ 49,163, Permit & Proceeds $ 263 and Interest $ 2. May expenses were Payroll & Payroll Liabilities $ 1,629, Road Materials $ 11,814, Contracted Services $ 52,925, Professional Fees $ 2,549, Equipment & Vehicles $ 3,274, Repairs & Maintenance $ 13, Utilities & Phones $ 300, and Admin & Other $ 67 for a total of $ 72,572. Receipts were greater than expenses by $ 94,782. This plus changes in A/P and P/R Liabilities ($1,122) for an ending balance of $ 305,202. This plus investments of $ 1,134,465 and Savings held for Developments $ 575,676 for an ending balance of $ 2,015,343. Matt made a motion to approve the Treasurer’s Report with a second by Rich. Motion carried.

Old Business: Lisa reported on the responses for the Split Rock Heights, Gray Goose and Sierra Circle asphalt replacement: 95 – Yes to the $ 4000; 1 – Yes to $ 3100 = 96 responses. Of the 96 total – 78 will pay the $ 4,000, 1 will pay $ 3100 and 17 will pay the $ 4000 with a loan. Matt made a motion to accept the bid from Asco for $ 854,583 based on the agreements to pay by residents, along with the 2020 balance of funds in the SRH/GG/SC front footage account, to have the Township general funds pay any additional engineering costs and for the Township general funds to pay the remaining sum to be repaid through the SRH/GG/SC front footage fees in 2021 until paid in full. Rich seconded the motion. Some discussion followed, then Matt amended his motion to add any additional agreements for payment received by the residents after today. Rich seconded this amended motion. There was additional discussion and comments before Marv called for a roll call and vote – Matt –Aye, Rich – Aye & Marvin – Aye. Motion carried.

Elected Officials updates: Marvin said the dust control continues – they are still working on Maple. A culvert was replaced which will need some work around it. Kevin announced a payment will be coming from FEMA for Maple. He also had to provide road counts for 264th and is waiting on the state for more information. He also said the new tractor will arrive on June 28th.

Public Comments: A resident asked if there would be notices/updates about the SRH/GG/SC project as it progresses.

Matt made a motion to pay bills with a second by Rich. Motion carried. Matt made a motion to adjourn with a second by Marvin. The meeting was adjourned at 8:00 p.m. The next meeting will be held on Tuesday, June 9th at 7:30 p.m. (6:30 p.m. Special Meeting for Mystic Meadows residents)

Pam Kolseth, Clerk

 MINUTES FOR MAY 12, 2020 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

MAY 12, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, May 12, 2020 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Rich Steffen, Treasurer Kevin Callies, and Legal counsel Lisa Marso. Supervisor Matt Staab and Clerk Pam Kolseth joined by teleconference/Zoom.

Marvin called the meeting to order at 7:30 p.m. After the Pledge of Allegiance Rich made a motion to approve the agenda with a second by Matt. Motion carried. Rich made a motion to approve the minutes from April 14, 2020 with a second by Matt. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 4-1-20 was $ 159,880. Deposits for April were General Fund $ 56,318, Fire Fund $ 3,403, Front Foot Assessments $ 7,172 and Interest $ 2. April expenses were Payroll & Payroll Liabilities $ 7,570, Road Materials ($53), Contracted Services $2,960, Professional Fees $ 4,857, Equipment & Vehicles $ 335, Utilities & Phones $ 349 and Admin & Other $ 711 for a total of $ 16,729. Receipts were greater than expenses by $ 50,167. This plus changes in A/P & P/R Liabilities of $ 1,496 for an ending balance of $ 211,542. This plus investments of $1,134,465 and Savings held for Developments $ 575,676 for an ending balance of $ 1,921,683. Rich made a motion to approve the Treasurer’s Report with a second by Matt. Motion carried.

Public Hearing to Vacate the south 251’ of South Stoakes Avenue. A petition to vacate the south 251’ of South Stoakes Avenue was filed on April 14, 2020. A hearing date of May 12, 2020 was set. Notice of public hearing was published. Rich made a motion to pass the petition to vacate the south 251’ of South Stoakes Avenue. Matt seconded the motion. There were no opponents and the motion carried.

Split Rock Heights. Engineer Eric Willadsen received 5 bids for the Split Rock Heights asphalt replacement. The lowest bid came from Asco for $884,583.75 (which does not include the $52,000 currently owed Engineering costs, which the Supervisors agreed to pay out of Township funds). Eric highly recommended this company who recently finished a project in Lincoln County, and opines any delay to the project will result in substantially higher bids next time. The supervisors instructed Lisa to send out an informational communications to the residents to, if they agree, to pay $ 4,000.00 through a lump sum by June 20th or the loan previously disfussed, and requesting the documents be returned to Lisa Marso by May 25th. A special meeting will be held on May 26that 7:30 p.m. at the Fire Station where the Supervisors will determine if sufficient agreements have been received to award a bid.

Pine Lake Hills. Corey Hooker of Pine Lake Hills said they had a homeowner’s meeting last evening. Because of the current Covid-19 situation the consensus was they would like to regroup and wait until next year to start any project for Pine Lake Hills. The Supervisors authorized Lisa Marso to send to Mr. Hooker a listing of residences that had not responded to the prior communication.

Mystic Meadows. Monica Visscheer and Carla Rhoades of Mystic Meadows stated the 32 residents in Mystic Meadows had received an informational letter with estimates of repairs/replacement for their development. They asked what the next step would be to move forward. The Supervisors suggested a special meeting for the Mystic Meadows residents to be held at the Fire Station on June 9th at 6:30 p.m. The Willadsen Engineering firm will have a representative attend. Lisa Marso is to send a letter to the residents notifying them of the Special Meeting.

Peterson. No action was taken on the front foot assessment for Gary & Patricia Peterson.

New Business: Rich said he spoke recently with Jim from Bumblebee and the hold up for dust control is due to no railcars in yet. Updates will be put on the website when more information is available.

Elected Official updates:

1) Marvin and engineer Eric Willadsen looked at River Ridge Road and it is currently being surveyed and getting a plan put together to include a 500’ extension.

2) Part-time employees have been working on the shop maintenance and spring clean-up.

3) Split Rock was contacted by the Brandon Street Dept. about the R/R crossing on McHardy Rd.

Work was completed across the tracks.

4)  The John Deere tractor on order will arrive in June.

5) Gravel has been added on Maple, 41st Street and 264th (East).

6) Culverts were purchased by Todd Egge and Midwest Excavating.

7) Overweight permit was obtained for Overlund Pass.

8) An agreement with the city of Sioux Falls was reached for the area in front of the FOP (Split Rock will take care of) and East Sioux Falls (city of Sioux Falls will take care of).

Public Comments: A resident would like to clear up the Overweight signs as to whether it should be 6 ton or 6 tons (per axle) on signs throughout the Township as well as the information on the website.

Another resident voiced a concern of the upcoming repairs on East 26th Street and how it may affect access to certain properties.

Rich made a motion to pay bills with a second by Matt (including payment of the Willadsen $52,925 invoice). Motion carried. Rich made a motion to adjourn the meeting with a second by Matt. The meeting was adjourned at 9:00 p.m. The next regular meeting will be held on June 9th at 7:30 p.m.

Pam Kolseth, Cle

 MINUTES FOR MARCH 31, 2020 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

MARCH 31, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, March 31, 2020 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairman Marvin Manifold, Matt Staab and Rich Steffen. Also present were Lisa Marso, Legal counsel. Treasurer Kevin Callies and Clerk Pam Kolseth were absent.

Marvin called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with a second by Rich. Motion carried. Matt made a motion to approve the minutes of the March 10, 2020 meeting with a second by Rich. Motion carried.

Treasurer’s Report: None

Old Business: As to the Pine Lake Hills repaving possible project, Marso advised that letters were sent to residents explaining that some of the road would be torn out and resurfaced, and some would be repaired and repaved. To date 12 yes responses: 6 no responses (mainly citing COVID-19 concerns); 75 have not responded. A meeting at Pine Lake Hills (as set forth in those letters) will be held on April 13th, and the Supervisors will hear updates at its April 14th meeting. The Supervisors requested the residents mail/email the Township their position statements by April 12th or to the representative at the PLH meeting on the 13th.

As to the initial Split Rock Heights residents, Marso advised that 87 have stated yes with cash payment, 12 yes with a loan; 10 nos; 1 undecided; 19 no responses. Steffen made a motion to have the engineer obtain bids; Staab seconded the motion. Advertisement will be on April 15 and 22, with alternatives to include/not include Powderhouse Road, with a bid opening on May 6. The motion passed.

An update was provided that Mystic Meadow residents are beginning to obtain information about possible paving projects to that development and anticipate further discussion with the Supervisors at a later meeting.

New Business: The Supervisors discussed a request by Lyle Parks to look at a drainage concern by his property; a Supervisor will go look at the issue and provide a response to Mr. Parks.

Steffen inquired about obtaining bids from contractors for repair work to reopen Spook Road. Discussion was had about the prior estimates that were over $ 400,000, and need to have engineering updated if any bidding were done. The matter was tabled.

A resident requested a pot hole on Appaloosa Trail be looked at; the Supervisors will go look at it.

A resident requested a hole on the curve by 31st/32ndand Riverbluff be looked at; a Supervisor will go look at it.

Staab made a motion to pay bills with a second by Steffen. Motion carried.Steffen made a motion to adjourn with a second by Matt. Motion carried. The next meeting will be held on April 14th at 7:30 p.m.

Lisa Marso for Pam Kolseth, Clerk 

DRAFT MINUTES OF 2020 ANNUAL MEETING
Split Rock Township

March 3, 2020

The annual meeting of the electors of Split Rock Township, Minnehaha County, South Dakota, was held on Tuesday March 3, 2020 at 7:00 p.m. at the Split Rock Township Fire Department located at 7201 East Arrowhead Parkway, Sioux Falls, SD. The meeting was held in accordance with the notice published in the Sioux Falls Argus Leader and the Brandon Journal.

Present at the meeting were the township supervisors, Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present was Pat Knecht for Lisa Marso, Legal counsel, Kevin Callies, Township treasurer and Pam Kolseth, Township clerk together with 52 electors in the township. 

The meeting was called to order by Clerk Pam Kolseth. Following the Pledge of Allegiance, a motion was made by Pam Kolseth and seconded by Virgil Stensland to elect the following election judges: Pat Stensland, Dwayne Weichmann and Susan Johnson. Motion carried. A motion to select Monte Albertson as the moderator was made by Matt Staab and seconded by Linda Gallo. Motion carried. Don Winckler made a motion to accept the agenda as presented with a second by Phil Tooley. Motion carried.

Monte proclaimed the Opening of the Polls until 7:35 p.m. and commencement of election voting began. Ballots included one supervisor position: Jennifer Schmidtbauer or Rich Steffen. The treasurer Kevin Callies and clerk Pam Kolseth were unopposed.

Treasurer Kevin Callies reviewed the Annual Statement of Treasurer’s 2019 Accounts which included the General Fund with a beginning balance of $ 1,658,815.16 with receipts of $ 662,157.39 and disbursements of ($466,976.40) with a total cash balance at the end of the year of $ 1,853,996.l5. Don Winckler made a motion to accept the report with a second by Patty Peterson. Motion passed.

Kevin presented the Historical Financial Summary and 2021 Township Budget report. After some discussion and questions answered about the ambulance contract Don Winckler made a motion to accept the budget with a second by Mike Duffy. Motion carried. 

Chairperson Jennifer Schmidtbauer spoke about the supervisor’s activities during the year which included severe flooding issues on Maple and in Pine Lake Hills. Further eroding on 264th so the road remains closed. The supervisors worked with the engineer on estimates to re-asphalt Split Rock Heights, Pine Lake Hills and Mystic Meadows and have met with the patrons of those developments. A Community clean-up was held in May. Dust control and a better quality of gravel have helped the condition of the gravel roads. She thanked the township maintenance crew for the job they have done during this past year.

Joe Egge introduced himself as the new Split Rock Fire Department Chief. He reported they currently have 31 volunteer members and are always looking for new recruits. During the past year there were 110 calls and included some mutual aid with Brandon, Valley Springs & Harrisburg. There were 48 medical emergencies, 32 vehicle accidents and 3 water rescues. There were 2 structure fires, 2 grass fires and some electrical. He mentioned the Fire Department gets funding from Split Rock Township, some grants and the pancake feed. Needed items include new helmets at a cost of approx. $ 15,000 and a new tender truck which will be around $ 250,000. He offered the Fire Department to assist township residents with their burn piles in return of a donation (money or food). Another project is to replace the garage doors from the current 5 to 3 for safety measures. The pancake breakfast will be held on May 3rd from 8:00 a.m. until 1:00 p.m.

Pat Knecht gave the following report from our legal counsel – Lisa Marso. It includes working with the engineer on repaving Split Rock Heights, Pine Lake Hills and Mystic Meadows. Some legislative changes were introduced to the Legislature on elections, special benefits and front foot assessments. HB1144 was signed by the governor which affected elections. She has also looked into some bonding issues, updates to personnel contracts and FEMA reimbursements. A portion on Overlund Pass was vacated. Spook Road is currently closed. She worked on loan repayments for Hidden Valley and requests from the ambulance service.

The minutes of the 2019 annual meeting were made available to patrons. Don Winckler made a motion to approve the minutes with a second by Tim Nicolai. Motion carried.

Kevin Callies made a motion to lower the mill levy rate on property to .80 for 2021 down from .90 for 2020. R J Wright seconded the motion. There was discussion in regards to some property values in Split Rock Township increasing by 15% and how that might affect future county tax payments. The 2021 levy will be base +CPI + growth to the maximum allowed by law with the mill levy not to exceed .80 mills including the $ 65,000 for fire protection. Motion carried.

The township voters recommended the following front foot assessments on individual developments for the 2021 township levy:

County Gables/Ode’s $ 0.00, Hayes $ 0.00, Hidden Valley $ 0.00 Indian Hills $ 0.00, Iverson Crossing $2.00, Iverson Tract/Red Rock $ .80, Kim Circle $ 0.00, Mystic Meadows $ 2.00, O’Hanlon’s $ 1.00, Pine Hills $ .80, Pine Lake Hills $ 2.00, Pleasant View $0.40, Rollinger $ 2.00, Rowena $ .80, Skyview Circle $0.00, Split Rock Heights (Asphalt) $ 2.00, Split Rock Heights (Gravel) $ .40. A motion to approve these recommendations was made by Mark VanBurren with a second by Patty Peterson. Motion carried.

R J Wright made a motion to not assess any levies for: Additional fire protection, Snow removal reserve fund and Secondary road capital improvements. This was seconded by Patty Peterson. Motion carried.

A motion was made by Allan Hall to make expenditures for an amount greater than taxes levied up to a cap of $ 1,125,568. This motion was seconded by Tim Nicolai. Motion carried.

Tim Nicolai made a motion for the purchase of equipment costing more than $ 15,000 with a second by Patty Peterson. Motion passed.

A motion was made by Virgil Stensland to approve capital expenditures up to $ 750,000 for shop and land collectively and up to $ 1 million for development repaving projects subject to use of development funds. Motion was seconded by Mike Duffy. After more discussion the motion was amended by Linda Gallo and seconded by Alan Hall to increase the amount for development repaving projects to $ 1,853,996. Motion carried. 

Richard Funke made a motion for the cost of clean-up of weeds, grass or brush in the right-of-way shall be paid for by the township. Patty Peterson seconded and motion passed.

Sheila Agee made a motion for the cost of tree removal in the right-of-way of township roads be paid for by the township. This was seconded by R J Wright and motion passed.

Sheila Agee made a motion for the rate of compensation as follows: to increase the rate for the Treasurer from $ 600/month + $ 75/other meetings to $ 750/mo. + $ 75 /other meetings; Clerk at $ 400/mo + $ 75/other meetings. Supervisors at $100/meeting/road trip. Emergency work (not road trips) $ 25/hour. This was seconded by LuAnn Eidsness. Then a motion was made to amend the agenda (item p.) to determine the clerk’s rate of compensation by Virgil Stensland with a second by Sheila Agee. Motions carried. John Monahan made a motion to increase the Clerk’s pay from $ 400/month + $ 75/other meetings to $ 550/mo.+ $ 75/other meetings. Seconded by Mike Duffy. Motion carried.

Richard Funke made a motion to authorize the Supervisors to approve an expenditure for ambulance services up to $ 4,000 for 2021. This was seconded by Tim Nicolai. Motion carried.

John Monahan made a motion for the ratification and approval of all action of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2019. Patty Peterson seconded and motion passed.

No residents had any comments on the Township continuing to pay for dust control for all section line roads. Matt Staab brought up the community clean-up project and made a suggestion for residents to receive a coupon for the City landfill. By a show of hands a majority of the patrons agreed to this versus a Community Clean-up.

Jennifer made a motion to approve the assessment recommendations for the developments as was previously discussed with the exception of Hidden Valley to remain at $ 2.00. Matt seconded the motion. Jennifer and Matt voted “aye” – Marvin “nay.” Motion carried.

Matt made a motion to set caps for maximum yearly salary/compensation : Clerk $ 8,000, Treasurer $12,000 and Supervisors $ 10,000. Marvin seconded and motion passed.

A motion was made by Matt to approve the 2021 Split Rock Fire Department Budget request for $ 65,000. This was seconded by Marvin. Motion carried.

Matt motioned for the approval of Township road systems and designation of maintenance levels for roads within the system. (All secondary roads are full maintenance roads except the following which are minimum maintenance roads. Ledge Rock and East Dan Ridge and No Maintenance: 264th Street from 48252 264th St. to 48283 264th St. Marvin seconded and the motion carried.

A motion to approve legal newspapers of the Argus Leader and the Brandon Journal was made by Matt Staab with a second by Marvin. Motion carried.

Matt Staab made a motion for the approval of these depository banks. First Bank & Trust, First Nat’l Bank, U S Bank, Liberty Nat’l Bank, Plains Commerce Bank and Edward Jones. Marvin seconded and motion carried.

A motion was made by Matt for the redeposit of Certificates of Deposit. Marvin seconded this motion. Motion carried.

Matt moved October 1, 2020 as the date for right-of-way clearance with a second by Marvin. Motion passed.

Matt made a motion to approve membership in the Minnehaha County Ass’n. of Towns & Townships as well as for the State Association. Seconded by Marvin. Motion carried.

Matt made a motion for the ratification and approval of all actions of the Board of Supervisors at statutory meetings, regularly scheduled meetings, special meetings and executive sessions for the fiscal year ending December 31, 2019. Motion was seconded by Marvin. Motion carried.

There were no bills to pay.

Monte Albertson announced the results of the tally of votes by the election judges. There were 353 votes cast: Jennifer Schmidtbauer received 156 and Rich Steffen received 197. Rich Steffen will serve as a Supervisor for a three year term. Kevin Callies, Treasurer and Pam Kolseth, Clerk are re-elected to their positions.

Allan Hall made a motion to adjourn with a second by Garry Peterson. The meeting was adjourned at 8:55 p.m. 

Pam Kolseth, Clerk

 MINUTES FOR FEBRUARY 11, 2020 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, February 11, 2020 at the Split Rock Township Fire Station at 7201 Arrowhead Parkway, Sioux Falls, SD. Members present were Chairperson Jennifer Schmidtbauer, Marvin Manifold and Matt Staab. Also present were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Jennifer called the meeting to order at 7:30 p.m. After the Pledge of Allegiance, Matt made a motion to approve the Agenda with the addition of the Split Rock Fire Department budget request. Marvin seconded the motion. Motion carried. Marvin made a motion to approve the minutes of the January 14th meeting with a second by Matt. Motion carried. Matt made a motion to approve the January 21st Special meeting minutes with a second by Marvin. Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 1-1-20 was $ 154,395. Deposits for January were General Fund $ 37,284, Fire Fund $ 1,308, Front Foot Assessments $ 3,390, SD Alcohol Bev Fund $ 5,708 and Interest $ 4,513. January expenses were Payroll & Payroll Liabilities $ 11,542, Road Materials ($4,983), Professional Fees $ 1,377, Equipment & Vehicles $ 2,270, Repairs & Main. $ 685, Utilities & Phones $ 309, Admin & Other ($13) for a total of $ 11,187. Receipts were greater than expenses by $ 41,016. This plus interest on CD’s ($4,486) and changes in A/P and PR Liabilities $ 191 for an ending balance of $ 191,115. This plus investments $ 1,130,054 and Savings held for Developments $574,033 for a total of $ 1,895,203. Matt made a motion to approve the Treasurer’s Report with a second by Marvin. Motion carried.

Old Business: Lisa reported the following on the petitions returned from Split Rock Heights residents to replace asphalt in their development: 1) 65 residents agreed to the project and payment of up to $4000 up front. 2) 5 residents agreed to the project with a 4 year payment plan of up to $ 4,000. 3) 6 residents are not in favor of the project and 4) 52 residents did not respond. After much discussion it was agreed a third letter be sent to the 52 residents whom did not respond and the 6 residents who said no to let them know how many positive responses were received; to also mention a payment plan for 4 installments with a 3% interest would be made available. A map will be created showing from whom the responses have been received. The request will be made to return the petition by February 25th. 

Lisa updated the status of the Legislative bills for Split Rock Township resolutions whom were sponsored by our Representative Tom Pischke. HB 1144 is about removing the voting requirement where the seat is unopposed. This has passed the committee and House and goes to the Senate for a vote on Wednesday, Feb. 12th. HB1150 is for asphalt roads only allowing up to $4.00/front footage to be annually assessed for maintenance/repair. This bill was deferred to the 41st day meaning it is killed. Lisa added that perhaps next year the bill could be introduced again and have it redefined for residents living in a paved development only. HB1151 was adopting a special assessment standard that the value of the benefit is no less than the contract price. This also was deferred to the 41st day (killed). We thank Rep. Tom Pischke for his help of introducing these bills. 

New Business: Representatives from the Split Rock Fire Department updated the Supervisors of their Budget needs for 2021. It includes a request from Split Rock Township of $ 65,000 - the same amount since 2018. During 2019 the Fire Department had asked the Township for assistance in replacing all of the garage doors. To date the project has not been done because more information was needed on what the plans were for the current location of the fire station with respect to the widening of Highway 42. Todd Egge now has confirmation the fire station will remain in its current location. The bid they presented is $ 34,078. This information will be considered prior to the Annual Meeting on March 3, 2020. There was also a conversation of the current phone situation and a bid for internet service for the Fire Station. This will be determined at a later date. The phone at the Fire Station is currently paid for by Split Rock Township.

The Supervisors were given a packet of information for the Annual Meeting which will be discussed in more detail at the next meeting on February 25th. 

Matt asked that we table the Bid Notices for Dust Control and Gravel until the March 10th meeting.

A resident from Pine Lake Hills inquired about the funds held for their development and what the procedures were for getting bids done to repair/replace the asphalt in their development. Matt offered the Supervisors assistance following the Annual Meeting as the resident indicated the project was in its infancy and that meeting could be set after the Annual Meeting.

Another resident of Split Rock Heights wondered if copies of the letters sent to SRH residents could be posted to the Website. The Supervisors will have the website updated if it can be done.

Pam announced there will be Absentee voting prior to the Annual Meeting to be held at the Split Rock Fire Station on Saturday, February 29th from 11:00 a.m. until 2:00 p.m. Candidates for Supervisor are Jennifer Schmidtbauer and Rich Steffen. Unopposed for Treasurer – Kevin Callies and unopposed for Clerk – Pam Kolseth.

Matt made a motion to pay bills with a second by Marvin. Motion carried. Marv made a motion to adjourn with a second by Matt. The meeting adjourned at 9:15 p.m. The next regular meeting will be on February 25, 2020 at 7:30 p.m. 

Pam Kolseth, Clerk

REMINDER : The Annual Meeting will be held on Tuesday, March 3rd at 7:00 p.m.