DRAFT MINUTES FOR FEBRUARY 13, 2024 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP
FEBRUARY 13, 2024

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday,
February 13, 2024 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD.
Members present were Supervisors Marvin Manifold, Rich Steffen and Todd Egge. Also in attendance
were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.
Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Todd made a
motion to approve the agenda with a second by Rich. Motion carried. Rich made a motion to approve
the January 9th minutes with a second by Todd. Motion carried
Treasurer’s Report: January 2024: The general fund and debit card balance as of 1-1-24 was $74,266.
Deposits for January were General Fund $ 30,277, Fire Fund $ 203, S D Alcohol $ 5,887, Front Foot
Assessments $1,074, Permits $ 1,265 and Interest $ 49. January expenses were Payroll & Payroll
Liabilities $ 10,229, Road Materials ($ 1,138), Professional Fees $ 880, Equipment & Vehicles $ 3,696,
Repairs & Maintenance $ 164, Utilities & Phones $ 279 and Admin ($ 2,771). Receipts were greater than
expenses by $27,414. This plus changes in A/P and P/R Liabilities $ 67 for an ending balance of $
101,747. This plus investments of $931,301 and Savings held for Developments $ 139,752 for an ending
balance of $1,172,800. Todd made a motion to approve the Treasurer’s Report with a second by Rich.
Motion approved.
Old Business: Todd reported he and Rich went to Pierre to the House Committee meeting with regards
to HB1109. It was killed in committee again this year however, Todd said we shall try again next year.
New Business: Lance Pollman from L G Everist spoke about amending a conditional use permit on the
east side of their quarry in Rowena. They currently have 259 acres and would like to expand 79 acres to
the east. They will need access across 482 nd to transfer to their other parcel. Currently, they plan to
have a 5 x 8 ft box culvert under 482 nd in order for a conveyor to go thru. They are in the preliminary
stage but wanted to share with Split Rock Township details of these future plans. They will get copies of
agreements they have with other townships for this proposal.
Don Winkler presented the request for the Split Rock Fire Department for funding needs in 2025. They
are requesting $ 80,000 (up from $ 75,000) for calendar year 2025. They are also requesting assistance
with their parking lot improvements in the amount of $ 50,000 in 2024 and $ 50,000 in 2025. They will
present this request at the Annual Meeting in March.
Todd made a motion to approve a resolution by the board to oppose SB201 on linear transmission
facilities with a second by Rich. Motion carried.
The Supervisors made changes to the bids for gravel, dust control and rip rap which will be published in
the Argus and Brandon Journal. The request for bids will be for the meeting on March 26 th .
The Supervisors authorized Kevin to register and attend a Crisis Management meeting on February 20 th .
Todd will also attend.

Work is continuing on the agenda items for the Annual Meeting on March 5, 2024 at 7:00 p.m. Kevin
went over some of the reports with the Supervisors.
Elected Officials updates: Rich reported the snowblower is getting fixed. Also the blade is on the
grader and awaiting the wings which had to be shipped.
Public Comments: R J Wright questioned whether the mower would work on trees in the ditch. Rich
responded they would probably rent special equipment for that. Also R J asked if it would be possible to
not put dust control between 481 and 482 this year as an experiment. Dick Funke brought up an issue
with the Brandon Valley school bus. A discussion was held that because the buses have gotten stuck,
they are no longer allowed to turn around in driveways. Wendy from Kim Circle reported she had sent
an email to the supervisors about getting the rocks out of the ditch and never had a reply. It was also
brought up a neighbor was pushing rocks across the roadway. Once information is received, Lisa will
send them a letter advising them of the regulations. Patty Peterson mentioned they need to replace
some reflectors which have been knocked down because of snow removal. The Supervisors will look
into these matters.
Rich made a motion to pay bills with a second by Todd. Motion carried. Rich made a motion to adjourn
and the meeting was adjourned at 8:50 p.m. The next meeting will be held on February 27 th at 7:30 p.m.

Pam Kolseth, Clerk

 MINUTES FOR JANUARY 9, 2024 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

JANUARY 9, 2024

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, January 9, 2024 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD.  Members present were Supervisors Marvin Manifold, Rich Steffen and Todd Egge.  Also in attendance were Kevin Callies, Treasurer and Pam Kolseth, Clerk.  Legal counsel, Lisa Marso was absent.

Marvin called the meeting to order at 7:30 p.m.  Following the Pledge of Allegiance, Rich made a motion to approve the agenda with a second by Todd.  Motion carried.  Todd made a motion to approve the December 12th minutes with a second by Rich. Motion carried

Treasurer’s Report: December 2023:  The general fund and debit card balance as of 12-1-23 was $278,718.  Deposits for December were General Fund $ 17,160, Fire Fund $ 4,498, Front Foot Assessments $8,275, Permits $ 294 and Interest $ 14,693.  December expenses were Payroll & Payroll Liabilities $ 12,976, Road Materials $ 177, Professional Fees $ 978, Equipment & Vehicles $ 3,092, Repairs & Maintenance $ 519, Utilities & Phones $ 847 and Admin $ 283. Receipts were greater than expenses by $26,047. This plus changes in A/P and P/R Liabilities ($ 27) and interest ($14,648) Equipment Purchase ($402,275) Development Savings Transfer (118,881) and a CD Transfer $ 305,322 for an ending balance of $ 74,256.  This plus investments of $913,300 and Savings held for Developments $ 139,752 for an ending balance of $1,145,309. Todd made a motion to approve the Treasurer’s Report with a second by Rich. Motion approved.

Old Business:  Proposed legislation was approved at the last meeting for changing the front foot assessments language in the statutes.  Dave Kull will sponsor our bill at the 2024 Legislative Session.  Kevin mentioned the SD Towns & Townships are on board to assist in this legislation.  We will keep you posted on this matter. 

New Business: Pam shared last year’s Annual Meeting Agenda with the Supervisors and announced a notice of the meeting is being published in the Brandon Journal on Jan 10 & 17 and in the Argus on Jan 10, 11 & 12th stating the annual meeting will be held on March 5, 2024 at 7:00 p.m.  The positions of one supervisor, clerk and treasurer will be voted on.  Various parts of the agenda were discussed in order to prepare for the upcoming meeting. 

Elected Officials updates:  Todd had several calls of snow being pushed onto others property.  He will get the information to Lisa to send out a notice of the rules.  This is also on our website.

Public Comments:    R J Wright brought up dust control for a discussion.  Dick Funke shared a great job was done on the snow removal.  He also mentioned the sign on Ledge Rock was buried in the snow.  He then asked the Supervisors to leave it for one more week as he had cattle being moved. 

Rich made a motion to pay bills with a second by Todd.  Motion carried.  Todd made a motion to adjourn with a second by Rich. The meeting was adjourned at 8:23 p.m.  The next meeting will be on Tuesday, February 13th at 7:30 p.m     Pam Kolseth/Clerk                                           

 MINUTES FOR DECEMBER 12, 2023 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

DECEMBER 12, 2023

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, December 12, 2023 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD.  Members present were Supervisors Marvin Manifold, Rich Steffen and Todd Egge.  Also in attendance were Kevin Callies, Treasurer and Pam Kolseth, Clerk.  Legal counsel, Lisa Marso joined by teleconference.

Marvin called the meeting to order at 7:30 p.m.  Following the Pledge of Allegiance, Todd made a motion to approve the agenda with a second by Rich.  Motion carried.  Rich made a motion to approve the November 14th minutes with a second by Todd.  Motion carried.

Treasurer’s Report: November 2023:  The general fund and debit card balance as of 11-1-23 was $109,275.  Deposits for November were General Fund $ 94,799, Fire Fund $ 24,645, Front Foot Assessments $62,162, and Interest $ 5,446.  November expenses were Payroll & Payroll Liabilities $ 2,436, Road Materials ($ 1,015), Professional Fees $ 665, Equipment & Vehicles $ 1,981, Repairs & Maintenance $7,500, Utilities & Phones $ 227 and Admin $ 52. Receipts were greater than expenses by $175,205. This plus changes in A/P and P/R Liabilities ($ 345) and interest ($5,417) for an ending balance of $ 278,718.  This plus investments of $1,221,975 and Savings held for Developments $ 20,871 for an ending balance of $1,521,564. Todd made a motion to approve the Treasurer’s Report with a second by Rich. Motion approved.

Old Business:  Kevin reported on the meeting that all the supervisors attended with Kevin on November 15th with SECOG about 264th Street.  They had a great meeting with presentation of submission.  They came out of the meeting with ideas to increase chances and in need of more information about the 2016 flooding which Kevin submitted on November 29th.  We hopefully will have information back to the township about Federal funding sometime in February.  Kevin also reported on the Minnehaha Towns and Township meeting discussions.  All construction in the county was talked about however Kevin mainly talked about Maple and Holly since they concern roads and traffic in the township.  Maple Street has not yet been designed.  County said the design estimate is about 1 million.  The Fire Funding levy was also discussed at Minnehaha meeting.  The levy for township roads and firefighting budget come out of same levy – our township has not exercised a separate levy option in the past but rather pays out of the general fund to the Volunteer Fire Department.  Kevin also had a discussion about Holly in Brandon and a new bridge with further new development anticipated.  In December 2023, part of Holly is planned to go from county control to the City of Brandon.  The town of Brandon is annexing some land adjacent to Holly in December 2023.  At the State Towns & Township meeting a discussion was held about RAIF which they are trying to extend as some townships didn’t opt out of the 6.5 year plan.  Other items discussed were dye diesel, the bond program, FEMA registration and that an updated Supervisor Manual was handed out.  Next year’s conference will be held in Aberdeen on Dec 4 & 5th.

New Business: Lisa provided several versions of a revision of legislative changes to current statutes for front foot assessments for the upcoming 2024 Legislative Session.  Dave Kull was in attendance at our meeting and has agreed to be a sponsor of this bill.  Rich made a motion for a change to the statutes related to front footage assessments to remove a set amount and instead place the amount in the local control of the Township Board to be set each year at the annual Township meeting and for the amounts to be used for maintenance, upkeep and repair to the road.  Todd seconded the motion.  Motion passed.  Todd then made a motion to approve a Resolution for the Township to support revisions to the current front footage assessment statutes related to Townships and to encourage the State Township Association to similarly support the revisions.  Rich seconded the motion.  It passed.

Elected Officials updates:  The supervisors expect the new grader to be in by the end of January.  The snow blower is in and Postma’s are planning to take it to Butler to put it on to make sure it works and have all the right fittings to be ready for use.  Todd mentioned the dust control is still working although we have not had any moisture.  Rich made a motion to give the employees a $ 150 net Christmas Bonus.  Todd seconded and motion carried.

Public Comments:    R J Wright brought up a discussion of dust control and whether they take into consideration how much traffic is using that road.  Mark Schmidtbauer mentioned the gates are working on 264th Street.  He inquired whether he could get a key from one of the Supervisors for the gate when he needed to mow or plant. The Supervisors agreed.

Todd made a motion to pay bills with a second by Rich.  Motion carried.  Todd made a motion to adjourn with a second by Rich. The meeting was adjourned at 8:12 p.m.  The next meeting will be on Tuesday, January 9, 2024 at 7:30 p.m.

 

                                                                                                                                       Pam Kolseth, Clerk

 MINUTES FOR NOVEMBER 14, 2023 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

NOVEMBER 14, 2023

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, November 14, 2023 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD.  Members present were Supervisors Marvin Manifold, Rich Steffen and Todd Egge.  Also in attendance were Kevin Callies, Treasurer and Pam Kolseth, Clerk.  Legal counsel, Lisa Marso was absent.

Marvin called the meeting to order at 7:30 p.m.  Following the Pledge of Allegiance, Rich made a motion to approve the agenda with a second by Todd.  Motion carried.  Rich made a motion to approve the October 31st minutes with a second by Todd.  Motion carried.

Treasurer’s Report: October 2023:  The general fund and debit card balance as of 10-1-23 was $62,992.  Deposits for October were General Fund $ 44,892, Fire Fund $ 1,304, S D Bev Fund $ 6,170, Front Foot Assessments $2,513, and Interest $ 11.  October expenses were Payroll & Payroll Liabilities $ 1,980, Road Materials $ 3,925, Professional Fees $ 890, Equipment & Vehicles $ 717, Repairs & Maintenance $1,240, Utilities & Phones $ 227 and Admin $ 76. Receipts were greater than expenses by $45,911. This plus changes in A/P and P/R Liabilities $ 373 for an ending balance of $ 109,275.  This plus investments of $1,216,558 and Savings held for Developments $ 20,871 for an ending balance of $1,346,704. Todd made a motion to approve the Treasurer’s Report with a second by Rich. Motion approved.  Kevin asked the supervisors if he could pay for the grader in December which should be delivered in January – it was ordered in 2023 and would then have the complete transaction in this year for the annual meeting.  They agreed.

Old Business:  Todd, Rich and Kevin will attend a meeting tomorrow morning with Sophie Johnson from SECOG in regards to 264th Street.  Further discussion was held with representatives of the Split Rock Fire Department for the proposed parking lot reconstruction.  In an email Lisa said the SRVFD should not need to publicly bid.  She also submitted that Split Rock Township should be able to contribute but it may be best to not make a commitment until the Annual Meeting.  The Supervisors gave a verbal agreement to move forward.  The Fire Department is also looking into a capitalization fund drive for the project.

New Business: After some discussion about the past efforts, Todd made a motion to revisit the increase of front foot assessments at the upcoming legislative session.  Rich seconded and the motion carried.  Kevin will bring this to the upcoming State Towns and Townships annual convention on December 7 & 8 in Chamberlain.  If they can get onboard it would be helpful as they have a legislative lobbyist.   

Upcoming Meetings:  Minnehaha County Towns & Townships – November 20, 2023 at 6:30 p.m.  S D Towns & Townships Annual Convention – Chamberlain – December 7 & 8, 2023.

Elected Officials updates:  Todd mentioned he had been to a meeting which discussed making the highway in front of Huset’s a four lane in 2028.  He also said our roads are in good shape.  Rich had attended a meeting with the city of Sioux Falls about snow removal.  The City of Sioux Falls will take care of Powderhouse to the south of Scott Knochemus’s driveway and the road by the old Alibi.  Kevin will be taking down the speed limiter signs within the next couple of weeks for the winter. 

Todd made a motion to pay bills with a second by Rich.  Motion carried.  Todd made a motion to adjourn the meeting with a second by Rich.  The meeting was adjourned at 8:17 p.m.  The next meeting will be on Tuesday, December 12, 2023 at 7:30 p.m.

                                                                                                                                       Pam Kolseth, Clerk

 MINUTES FOR OCTOBER 31, 2023 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

OCTOBER 31, 2023

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, October 31, 2023 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD.  Members present were Supervisors Marvin Manifold, Rich Steffen and Todd Egge.  Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. 

Marvin called the meeting to order at 9:00 a.m.  Following the Pledge of Allegiance, Rich made a motion to approve the agenda with an addition of the Split Rock Fire Department under new business with a second by Todd.  Motion carried.  Todd made a motion to approve the September 12th minutes with a second by Rich.  Motion carried.

Treasurer’s Report: September 2023:  The general fund and debit card balance as of 9-1-23 was $169,632.  Deposits for September were General Fund $ 574, Fire Fund $ 158, Front Foot Assessments  $ 687, and Interest $ 5,061.  September expenses were Payroll & Payroll Liabilities $ 7,354, Road Materials ($ 7,940), Road Stabilization $195,293, Professional Fees $ 890, Equipment & Vehicles $ 9,848 and Utilities & Phones $ 229.  Expenses were greater than receipts by $ 199,194. This plus changes in A/P and P/R Liabilities ($ 72) Interest ($5,036) and transfer of CD to checking $ 97,661 for an ending balance of $ 62,992.  This plus investments of $1,216,558 and Savings held for Developments $ 20,871 for an ending balance of  $1,300,421. Rich made a motion to approve the Treasurer’s Report with a second by Todd. Motion approved.

Old Business:  Kevin said the next step forward for 264th Street is to meet with Sophie Johnson (SECOG) on Wednesday, November 15th to go over 1) designated right of way 2) fill and 3) design.

New Business:  Matt Penning introduced himself as the new fire chief for the Split Rock Volunteer Fire Department and three other members including Darrin Tille who presented a design proposal ( DGR Engineering) for the parking lot reconstruction at the Split Rock Volunteer Fire Department.  With the updates for Highway 42 to the north of the station and the new service road a portion of the previous parking lot was lost.  The current lot has torn and broken up areas of 2 layers of asphalt.  This would be replaced with concrete to make it more durable.  Currently there is an issue with drainage that also affects the building.  All of these issues are addressed in the two bids they have secured:  1) T & R Contracting $ 222,209.65 and 2) BXCC Civil & Construction $ 294,67197.  Their request would be to have Split Rock Township fund half of it.  A discussion followed the presentation and was decided to table it until the November 14th meeting to allow more time for discussion.  It was also suggested to find if the county and or city of Sioux Falls may possible be willing to contribute to the project.

Elected Officials updates: Todd mentioned he attended a county meeting for future planning.  He remarked that Maple Street was mentioned in the year 2028 – in five years.  Kevin mentioned the state meeting for the S D Towns and Townships will be held in Chamberlain on December 7 & 8.  He plans to attend – Todd indicated he would also be interested.  Kevin also added he will be pulling in the speed limiter signs for the winter.  He received the boards approval to renew the contract with I Cloud for 7 years which will give the best price.  Rich shared they are getting equipment ready for winter. He said he would be attending a City/County meeting next Monday about plowing routes for the upcoming winter at the County building.  He also said the gates are up at 264th and they will be adding locks soon.

Public Comments:  Patron Jacob Janssen shared with the Supervisors his appreciation of all that has been done so far on 264th Street.

Rich made a motion to pay bills with a second by Todd.  Motion carried.  Todd made a motion to adjourn the meeting with a second by Rich.  The meeting was adjourned at 9:40 a.m.  The next meeting will be on Tuesday, November 14, 2023 at 7:30 p.m.

                                                                                                                                       Pam Kolseth, Clerk

 MINUTES FOR SEPTEMBER 8, 2020 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

SEPEMBER 8, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, September 8, 2020 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD.  Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen.  Also in attendance were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Marvin called the meeting to order at 7:30 p.m.  Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich.  Motion carried.  Matt made a motion to approve the minutes of the August 11th and August 18th meetings with a second by Rich.  Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 8-1-20 was $ 513,898.  Deposits for August were General Fund $ 12,489, Fire Fund $ 542, Front Foot Assessments $ 1,352, Permits & Proceeds $ 40,833 and Interest Income $ 4. August expenses were Payroll & Payroll Liabilities $ 3,797, Road Materials $ 581,180, Contracted Services $ 26,224, Dust Control $ 16,854, Professional Fees            $ 2,083, Equipment & Vehicles $ 9,882, Repairs & Maintenance $ 93, Utilities & Phones $ 275, Insurance ($ 1,499) and Admin & Other $ 41 for a total of $ 638,930.  Expenses were greater than receipts by              $ 583,710.  This plus a CD transfer $ 375,000 and Changes in A/P and P/R Liabilities $ 46 for an ending balance of $ 305,233.  This plus investments of $ 762,715 and Savings held for Developments $ 576,131 for an ending balance of $ 1,644,079. Kevin added the check from FEMA for $40,000 for Maple is included in Permits & Proceeds and that the Split Rock Heights asphalt replacement partial payment to Asco is netted with those in the development whom have made payments. Matt made a motion to approve the Treasurer’s Report with a second by Rich.  Motion carried.

Old Business: Matt made a motion to approve the Ordinance for Overweight Vehicles.  Rich seconded the motion.  A discussion was held after which Marvin called for approval.  Matt voted Nay, Rich voted Nay and Marvin voted Nay and therefore the motion was killed. 

Engineer Eric Willadsen was present to go through the change orders for the Split Rock Heights development from Asco.  In some areas they found there was no underlying gravel – just dirt.  He spoke about the recycled asphalt pavement and stated they used a quality mix for a good price.  Rich made a motion to accept the change orders in the amount of $114,253.95 with a second by Matt.  Motion carried.  Eric went on to say there were 6-8 mailboxes that were damaged in the process and Asco has agreed to take care of this.

Eric then spoke about the culvert on Oak which was completed in August.  The contractor was Hydro Clean and Eric recommended payment for this project.  It was suggested this might prolong the life approximately 50-60 years. 

Lastly Eric updated the Supervisors of the Mystic Meadow asphalt replacement project.  Last Friday they were able to complete the milling out of the asphalt.  This week they are working on the grading and shaping which looks good.  He proposed they will probably finish the project by the end of next week.  All homeowners had been contacted prior to the project start.  Rich brought up a concern of a man hole which actually is located in the Pine Lake Hills development on the edge of Mystic.  Rich suggested it should be covered up so Eric is going to take a look at it for the Supervisors. 

New Business:  Matt discussed a garbage truck which was parked on the township shop property.  The supervisors agreed this matter had been taken care of.

Marvin had visited with a homeowner in Kim Circle about a drainage problem on the west end of the development.  They discussed maybe to put in tile and reshape the ditch on the North side.  The homeowner was going to visit with other neighbors before anything further is to be decided.

Elected Official updates:  Matt had a call about the township’s policy of putting an approach on a township road.  There was some discussion – none of the Supervisors seemed to have a problem with it however, there is not a specific policy on this issue.

Marvin had a complaint from a lady about her mailbox being down.  Marv looked at it – didn’t think it could have been caused by the road grader. 

Marv and Rich looked at a drainage issue on Streetcar Place.  This is a private road so they will have to take care of it themselves but the Supervisors gave them some suggestions.  Marv and Rich also looked at Old Wagon Rd in Hidden Valley about a ditch not draining.  They again offered suggestions.

Linda Gallo brought up the issue of those in Split Rock Heights who never responded to the mailings.  She wondered if they could be sent a bill.  The Supervisors did not make any decision on this matter.

Matt made a motion to pay bills with a second by Rich.  Motion carried.  Matt made a motion to adjourn the meeting with a second by Rich.  The meeting was adjourned at 8:20 p.m.  The next regular meeting will be held on October 13, 2020 at 7:30 p.m.

                                                                                                                        Pam Kolseth, Clerk