DRAFT MINUTES FOR NOVEMBER 14, 2023 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

NOVEMBER 14, 2023

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, November 14, 2023 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD.  Members present were Supervisors Marvin Manifold, Rich Steffen and Todd Egge.  Also in attendance were Kevin Callies, Treasurer and Pam Kolseth, Clerk.  Legal counsel, Lisa Marso was absent.

Marvin called the meeting to order at 7:30 p.m.  Following the Pledge of Allegiance, Rich made a motion to approve the agenda with a second by Todd.  Motion carried.  Rich made a motion to approve the October 31st minutes with a second by Todd.  Motion carried.

Treasurer’s Report: October 2023:  The general fund and debit card balance as of 10-1-23 was $62,992.  Deposits for October were General Fund $ 44,892, Fire Fund $ 1,304, S D Bev Fund $ 6,170, Front Foot Assessments $2,513, and Interest $ 11.  October expenses were Payroll & Payroll Liabilities $ 1,980, Road Materials $ 3,925, Professional Fees $ 890, Equipment & Vehicles $ 717, Repairs & Maintenance $1,240, Utilities & Phones $ 227 and Admin $ 76. Receipts were greater than expenses by $45,911. This plus changes in A/P and P/R Liabilities $ 373 for an ending balance of $ 109,275.  This plus investments of $1,216,558 and Savings held for Developments $ 20,871 for an ending balance of $1,346,704. Todd made a motion to approve the Treasurer’s Report with a second by Rich. Motion approved.  Kevin asked the supervisors if he could pay for the grader in December which should be delivered in January – it was ordered in 2023 and would then have the complete transaction in this year for the annual meeting.  They agreed.

Old Business:  Todd, Rich and Kevin will attend a meeting tomorrow morning with Sophie Johnson from SECOG in regards to 264th Street.  Further discussion was held with representatives of the Split Rock Fire Department for the proposed parking lot reconstruction.  In an email Lisa said the SRVFD should not need to publicly bid.  She also submitted that Split Rock Township should be able to contribute but it may be best to not make a commitment until the Annual Meeting.  The Supervisors gave a verbal agreement to move forward.  The Fire Department is also looking into a capitalization fund drive for the project.

New Business: After some discussion about the past efforts, Todd made a motion to revisit the increase of front foot assessments at the upcoming legislative session.  Rich seconded and the motion carried.  Kevin will bring this to the upcoming State Towns and Townships annual convention on December 7 & 8 in Chamberlain.  If they can get onboard it would be helpful as they have a legislative lobbyist.   

Upcoming Meetings:  Minnehaha County Towns & Townships – November 20, 2023 at 6:30 p.m.  S D Towns & Townships Annual Convention – Chamberlain – December 7 & 8, 2023.

Elected Officials updates:  Todd mentioned he had been to a meeting which discussed making the highway in front of Huset’s a four lane in 2028.  He also said our roads are in good shape.  Rich had attended a meeting with the city of Sioux Falls about snow removal.  The City of Sioux Falls will take care of Powderhouse to the south of Scott Knochemus’s driveway and the road by the old Alibi.  Kevin will be taking down the speed limiter signs within the next couple of weeks for the winter. 

Todd made a motion to pay bills with a second by Rich.  Motion carried.  Todd made a motion to adjourn the meeting with a second by Rich.  The meeting was adjourned at 8:17 p.m.  The next meeting will be on Tuesday, December 12, 2023 at 7:30 p.m.

 

                                                                                                                                       Pam Kolseth, Clerk

 MINUTES FOR OCTOBER 31, 2023 SUPERVISORS MEETING

SPLIT ROCK TOWNSHIP

OCTOBER 31, 2023

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, October 31, 2023 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD.  Members present were Supervisors Marvin Manifold, Rich Steffen and Todd Egge.  Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk. 

Marvin called the meeting to order at 9:00 a.m.  Following the Pledge of Allegiance, Rich made a motion to approve the agenda with an addition of the Split Rock Fire Department under new business with a second by Todd.  Motion carried.  Todd made a motion to approve the September 12th minutes with a second by Rich.  Motion carried.

Treasurer’s Report: September 2023:  The general fund and debit card balance as of 9-1-23 was $169,632.  Deposits for September were General Fund $ 574, Fire Fund $ 158, Front Foot Assessments  $ 687, and Interest $ 5,061.  September expenses were Payroll & Payroll Liabilities $ 7,354, Road Materials ($ 7,940), Road Stabilization $195,293, Professional Fees $ 890, Equipment & Vehicles $ 9,848 and Utilities & Phones $ 229.  Expenses were greater than receipts by $ 199,194. This plus changes in A/P and P/R Liabilities ($ 72) Interest ($5,036) and transfer of CD to checking $ 97,661 for an ending balance of $ 62,992.  This plus investments of $1,216,558 and Savings held for Developments $ 20,871 for an ending balance of  $1,300,421. Rich made a motion to approve the Treasurer’s Report with a second by Todd. Motion approved.

Old Business:  Kevin said the next step forward for 264th Street is to meet with Sophie Johnson (SECOG) on Wednesday, November 15th to go over 1) designated right of way 2) fill and 3) design.

New Business:  Matt Penning introduced himself as the new fire chief for the Split Rock Volunteer Fire Department and three other members including Darrin Tille who presented a design proposal ( DGR Engineering) for the parking lot reconstruction at the Split Rock Volunteer Fire Department.  With the updates for Highway 42 to the north of the station and the new service road a portion of the previous parking lot was lost.  The current lot has torn and broken up areas of 2 layers of asphalt.  This would be replaced with concrete to make it more durable.  Currently there is an issue with drainage that also affects the building.  All of these issues are addressed in the two bids they have secured:  1) T & R Contracting $ 222,209.65 and 2) BXCC Civil & Construction $ 294,67197.  Their request would be to have Split Rock Township fund half of it.  A discussion followed the presentation and was decided to table it until the November 14th meeting to allow more time for discussion.  It was also suggested to find if the county and or city of Sioux Falls may possible be willing to contribute to the project.

Elected Officials updates: Todd mentioned he attended a county meeting for future planning.  He remarked that Maple Street was mentioned in the year 2028 – in five years.  Kevin mentioned the state meeting for the S D Towns and Townships will be held in Chamberlain on December 7 & 8.  He plans to attend – Todd indicated he would also be interested.  Kevin also added he will be pulling in the speed limiter signs for the winter.  He received the boards approval to renew the contract with I Cloud for 7 years which will give the best price.  Rich shared they are getting equipment ready for winter. He said he would be attending a City/County meeting next Monday about plowing routes for the upcoming winter at the County building.  He also said the gates are up at 264th and they will be adding locks soon.

Public Comments:  Patron Jacob Janssen shared with the Supervisors his appreciation of all that has been done so far on 264th Street.

Rich made a motion to pay bills with a second by Todd.  Motion carried.  Todd made a motion to adjourn the meeting with a second by Rich.  The meeting was adjourned at 9:40 a.m.  The next meeting will be on Tuesday, November 14, 2023 at 7:30 p.m.

                                                                                                                                       Pam Kolseth, Clerk

 MINUTES FOR SEPTEMBER 8, 2020 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP

SEPEMBER 8, 2020

The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, September 8, 2020 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD.  Members present were Chairman Marvin Manifold, Matt Staab and Richard Steffen.  Also in attendance were Kevin Callies, Treasurer and Pam Kolseth, Clerk.

Marvin called the meeting to order at 7:30 p.m.  Following the Pledge of Allegiance, Matt made a motion to approve the agenda with a second by Rich.  Motion carried.  Matt made a motion to approve the minutes of the August 11th and August 18th meetings with a second by Rich.  Motion carried.

Treasurer’s Report: The general fund and debit card balance as of 8-1-20 was $ 513,898.  Deposits for August were General Fund $ 12,489, Fire Fund $ 542, Front Foot Assessments $ 1,352, Permits & Proceeds $ 40,833 and Interest Income $ 4. August expenses were Payroll & Payroll Liabilities $ 3,797, Road Materials $ 581,180, Contracted Services $ 26,224, Dust Control $ 16,854, Professional Fees            $ 2,083, Equipment & Vehicles $ 9,882, Repairs & Maintenance $ 93, Utilities & Phones $ 275, Insurance ($ 1,499) and Admin & Other $ 41 for a total of $ 638,930.  Expenses were greater than receipts by              $ 583,710.  This plus a CD transfer $ 375,000 and Changes in A/P and P/R Liabilities $ 46 for an ending balance of $ 305,233.  This plus investments of $ 762,715 and Savings held for Developments $ 576,131 for an ending balance of $ 1,644,079. Kevin added the check from FEMA for $40,000 for Maple is included in Permits & Proceeds and that the Split Rock Heights asphalt replacement partial payment to Asco is netted with those in the development whom have made payments. Matt made a motion to approve the Treasurer’s Report with a second by Rich.  Motion carried.

Old Business: Matt made a motion to approve the Ordinance for Overweight Vehicles.  Rich seconded the motion.  A discussion was held after which Marvin called for approval.  Matt voted Nay, Rich voted Nay and Marvin voted Nay and therefore the motion was killed. 

Engineer Eric Willadsen was present to go through the change orders for the Split Rock Heights development from Asco.  In some areas they found there was no underlying gravel – just dirt.  He spoke about the recycled asphalt pavement and stated they used a quality mix for a good price.  Rich made a motion to accept the change orders in the amount of $114,253.95 with a second by Matt.  Motion carried.  Eric went on to say there were 6-8 mailboxes that were damaged in the process and Asco has agreed to take care of this.

Eric then spoke about the culvert on Oak which was completed in August.  The contractor was Hydro Clean and Eric recommended payment for this project.  It was suggested this might prolong the life approximately 50-60 years. 

Lastly Eric updated the Supervisors of the Mystic Meadow asphalt replacement project.  Last Friday they were able to complete the milling out of the asphalt.  This week they are working on the grading and shaping which looks good.  He proposed they will probably finish the project by the end of next week.  All homeowners had been contacted prior to the project start.  Rich brought up a concern of a man hole which actually is located in the Pine Lake Hills development on the edge of Mystic.  Rich suggested it should be covered up so Eric is going to take a look at it for the Supervisors. 

New Business:  Matt discussed a garbage truck which was parked on the township shop property.  The supervisors agreed this matter had been taken care of.

Marvin had visited with a homeowner in Kim Circle about a drainage problem on the west end of the development.  They discussed maybe to put in tile and reshape the ditch on the North side.  The homeowner was going to visit with other neighbors before anything further is to be decided.

Elected Official updates:  Matt had a call about the township’s policy of putting an approach on a township road.  There was some discussion – none of the Supervisors seemed to have a problem with it however, there is not a specific policy on this issue.

Marvin had a complaint from a lady about her mailbox being down.  Marv looked at it – didn’t think it could have been caused by the road grader. 

Marv and Rich looked at a drainage issue on Streetcar Place.  This is a private road so they will have to take care of it themselves but the Supervisors gave them some suggestions.  Marv and Rich also looked at Old Wagon Rd in Hidden Valley about a ditch not draining.  They again offered suggestions.

Linda Gallo brought up the issue of those in Split Rock Heights who never responded to the mailings.  She wondered if they could be sent a bill.  The Supervisors did not make any decision on this matter.

Matt made a motion to pay bills with a second by Rich.  Motion carried.  Matt made a motion to adjourn the meeting with a second by Rich.  The meeting was adjourned at 8:20 p.m.  The next regular meeting will be held on October 13, 2020 at 7:30 p.m.

                                                                                                                        Pam Kolseth, Clerk

MINUTES FOR AUGUST 8, 2023 SUPERVISORS MEETING
SPLIT ROCK TOWNSHIP
AUGUST 8, 2023
The Board of Supervisors of Split Rock Township, Minnehaha County, South Dakota met on Tuesday, August 8, 2023 at the Split Rock Township Fire Station at 7201 E Arrowhead Parkway, Sioux Falls, SD. Members present were Supervisors Marvin Manifold, Rich Steffen and Todd Egge. Also in attendance were Lisa Marso, Legal counsel, Kevin Callies, Treasurer and Pam Kolseth, Clerk.
Marvin called the meeting to order at 7:30 p.m. Following the Pledge of Allegiance, Todd made a motion to approve the agenda with a second by Rich. Motion carried. Rich made a motion to approve the July 11th minutes with a second by Todd. Motion carried.
Treasurer’s Report: July 2023: The general fund and debit card balance as of 7-1-23 was $187,314. Deposits for July were General Fund $ 37,652, Fire Fund $ 426, SD Alcohol Bev Fund $ 5,172, Front Foot Assessments $ 622, and Interest $ 30. July expenses were Payroll & Payroll Liabilities $ 8,786, Road Materials ($ 7,809), Contracted Services $ 733, Road Stabilization $ 459, Professional Fees $ 898, Equipment & Vehicles $ 18,044, Repairs & Maintenance $ 124, Utilities & Phones $ 222, Split Rock Fire Dept $ 35,000 and Admin & Other $ 224. Expenses were great er than receipts by $ 12,780. This plus changes in A/P and P/R Liabilities $ 58 for an ending balance of $ 174,592. This plus investments of $1,309,184 and Savings held for Developments $ 20,870 for an ending balance of $ 1,504,646. Todd made a motion to approve the Treasurer’s Report with a second by Rich. Motion approved.
Old Business: None
New Business: Todd presented a proposed plan from ABC Rentals of some storage units they plan to build. They will add an additional driveway to Hillside. The plans have been approved by the City of Sioux Falls. He remarked it was a well- planned addition.
Elected Officials updates: Pam remined patrons about the landfill opportunity. She asked if anyone had checked it out and several of the patrons had. It runs through the end of the year. Todd after returning from a trip to Norway said their roads are much narrower than ours – however their cars are also smaller. Rich commented that Dan will be heading back to his school job on the 16th. Rich stated the packer is working well. They are getting overweight signs put up. Rich also received a bid on 264thStreet from First Rate for $ 291,800. Now they need to get some traffic counts to the county who will then involve the State where funding is available from FEMA. Mark Schmidtbauer asked if the bids could be put on the website for review. Rich mentioned the costs for Rip Rap from DGR have increased. Last week they hauled some rip rap to 264thStreet. Kevin mentioned he had contacted the Police Department with regards to the speed limiters on 41stStreet and Mystic Drive. Property of Split Rock Township signs have been placed on the limiters. He is possibly looking at moving one to MaHardy Road.
Public Comments: Rhett Anderberg of 26668 Brownstone Ave in Rowena inquired about adding No Outlet signs in the area. They would need 3 of them. R J Wright said things are looking good and wondered if grading would be done this fall. Rich said it depended if their were washboard roads. They are still mowing. Dick Funke mentioned there are 2 spots on 267thwhere the edge needs to be taken off before winter.
Todd made a motion to pay bills with a seond by Rich. Motion carried. Rich made a motion to adjourn the meeting with a second by Todd. The meeting was adjourned at 7:55 p.m. The next meeting will be on Tuesday, September 12, 2023 at 7:30 p.m.
Pam Kolseth, Clerk